AP controls

Security

Note

This topic only applies if the PR to AP interface is enabled in ActivityHD.

If the Payroll to AP interface is enabled, your system includes the AP control entity. AP controls carry all the information needed to post from Payroll to AP to generate AP invoices. AP controls are assigned to garnishment records, to PRCode segment items for taxes and deduction codes, and can be assigned on payroll check lines.

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AP controls security

Common accesses available on AP controls

Access A user with this access can...
Change Use the mass change action on AP controls.
Custom Fields Create and edit custom fields for AP controls.
Data Have read-only access to AP controls from anywhere in the software (e.g., field validations, filters, date expressions).
Delete Delete AP controls.
Edit Edit AP control records.
Export Export AP control records from ActivityHD.
Import Import AP control records into ActivityHD.
New Create new AP control records.
Read Have read-only access to AP control records.
Report Run reports with AP control information.
Report Designs Create and edit report designs with AP control information. This access enables the Report Designs button on the Output tab of report dialogs.
Shared Answers Create and edit action profiles and report profiles related to AP controls.
Shared Filters Create and edit shared filters on AP controls.
Visible View the AP controls folder in the Navigation pane.

 

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Report Email dialog

From
The email account from which to send the email. Valid options are:
  • Windows user default account. Sends email using the user's Windows default email account. For most users, this is the account configured in Outlook or another email client application.
  • Server personal. Sends email using the email configuration for the system or company server and the email address on the current user's authorized user record. The authorized user record must have a confirmed email address.
  • Server generic. Sends email using the email configuration and "from" address for the system or company server. This option requires "Send generic" access to the Server Email resource.
To
The email address(es) to which to send the email. Separate email addresses with semi-colons.
CC
The email addresses to copy on the email. Separate email addresses with semi-colons.
BCC
The email addresses to blind copy on the email. Separate email addresses with semi-colons.
Subject
The subject line.
Text box
The body of the email.

 

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AP invoice expression keywords

The following keywords are available in expressions for AP invoice numbers and AP invoice descriptions:

  • <Garnishment Case>
  • <Garnishment Description>
  • <Garnishment State>
  • <Employee Code>
  • <Employee First Name>
  • <Employee Middle Name>
  • <Employee Last Name>
  • <Employee First Name First>
  • <Employee Last Name First>
  • <Check Merge #>
  • <Check Date>
  • <Check Date Year>
  • <Check Date Month>
  • <Check Date Day>
  • <Pay Period Begin Date>
  • <Pay Period Begin Date Year>
  • <Pay Period Begin Date Month>
  • <Pay Period Begin Date Day>
  • <Pay Period End Date>
  • <Pay Period End Date Year>
  • <Pay Period End Date Month>
  • <Pay Period End Date Day>