Payroll checklist

Use the checklist below as your guide through the payroll process. Items prefaced with DD apply to direct deposit only. Items above the gray dashed line are only performed as needed (e.g., if your company changes banks or starts ACH processing, when new employees are hired, if an employee changes banks, etc.). Items below the line occur every time you process a payroll.

• Set up your company's payroll bank in Bank Reconciliation.
• DD: Set up ACH information for your company's payroll bank.
• DD: Set up bank account information for employees on direct deposit.
• Set up disbursement rules for each employee.
• DD: Generate prenotes (recommended).
• DD: Submit the prenote file to your bank for validation (recommended).

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• Create a payroll run OR create or import time sheets.
• Process the payroll run OR process time sheets.
• Proof checks (recommended).
• Merge checks.
• Print paper checks.
• DD: Process direct deposits.
• Validate general ledger accounts.
• DD: Submit the direct deposit file to your bank.
• Generate pay statements.