Reports

×

Authorized Users Listing

Purpose

The Authorized Users Listing provides a list of users who have access to ActivityHD.

Content

For each authorized user included on the report, the listing shows:

name
Windows username
username
email
web only indicator
access control level.

In addition, you can include one or more of the following:

permissions
security levels
timestamps
memos
custom fields.

The following total appears on the report:

record count.

Print the report

In the Navigation pane, highlight the ActivityHD System > Administration > Authorized Users folder.
Start the report set-up wizard.
- To report on all or a filtered subset of authorized users:
  1. Right-click the Authorized Users folder and select Select and Report > Authorized Users Listing from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected authorized users:
  1. In the HD view, select the authorized users to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click and select Authorized Users Listing from the drop-down menu.
- To report on a particular authorized user from the Authorized User window:
  1. In the HD view, locate and double-click the authorized user to report on. The Authorized User window opens with the authorized user loaded.
  2. Click and select Authorized Users Listing from the drop-down menu.
On the Options tab, mark the checkbox(es) for the additional information to include:
- Permissions
- Security Views
- Timestamps
- Memos
- Custom Fields (only visible if custom fields are set up)
Select the Output tab.
In the Design field, look up and select the report design to use.
There are two built-in report designs for the Authorized Users Listing:
- Authorized Users - Shows name, Windows username, username, email, and web only indicator for each authorized user.
- Advanced Authorized Users - Shows name, Windows username, username, email, web only indicator, and access control level for each authorized user.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extensions are available for the report:

Authorized users
Companies
Permissions
Security views

×

Companies Listing

Purpose

The Companies Listing provides a list of the companies set up in your system.

Content

For each company included on the report, the listing shows:

company name
legal name
SQL Server name
database name
database login name
startup type
backup alert status.

In addition, you can include one or more of the following:

address
timestamps
memos
custom fields.

The following total appears on the report:

record count.

Print the report

In the Navigation pane, highlight the ActivityHD System > Companies folder.
Start the report set-up wizard.
- To report on all or a filtered subset of companies:
  1. Right-click the Companies folder and select Select and Report > Companies Listing from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected companies:
  1. In the HD view, select the companies to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click and select Companies Listing from the drop-down menu.
- To report on a particular company from the Company window:
  1. In the HD view, locate and double-click the company to report on. The Company window opens with the company loaded.
  2. Click and select Companies Listing from the drop-down menu.
Select the Options tab.
Mark the checkbox(es) for the additional information to include:
- Addresses
- Timestamps
- Memos
- Custom Fields (only visible if custom fields are set up)
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extension is available for the report:

Companies

×

Permissions Listing

Purpose

The Permissions Listing provides a list of permissions defined for your system.

Content

In addition to the simple list of permissions, you can include one or more of the following:

resources and access levels
users
timestamps
memos
custom fields.

The following total appears on the report:

record count.

Print the report

In the Navigation pane, highlight the ActivityHD System > Administration > Security > Permissions folder.
Start the report set-up wizard.
- To report on all or a filtered subset of permissions:
  1. Right-click the Permissions folder and select Select and Report > Permissions Listing from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected permissions:
  1. In the HD view, select the permissions to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click .
- To report on a particular permission from the Permission window:
  1. In the HD view, locate and double-click the permission to report on. The Permission window opens with the permission loaded.
  2. Click .
On the Options tab, mark the checkbox(es) for the additional information to include:
- Resources and Accesses
- Users
- Timestamps
- Memos
- Custom Fields (only visible if custom fields are set up)
Select the Output tab.
In the Design field, look up and select the report design to use.
There are two built-in report designs for the Permissions Listing:
- Permissions - Shows permission profile names plus any additional information you requested.
- Permissions Common Accesses - Shows permission profile names and, if you include resources and accesses on the report, indicates the accesses assigned for each resource that is set up in the permission profile.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extensions are available for the report:

Permissions
Permission resource access
User permissions

×

Resource Users Analysis

Purpose

The Resource Users Analysis provides a list of resources defined for your system along with the users assigned to the resources and the users' access rights. Authorized users who are not assigned a permission or to whom a permission has not been assigned do not appear on the report.

Content

For each resource included on the report, the report shows:

resource type
software package
resource users and their access levels.

In addition, you can include one or more of the following:

resources with no users
permissions
timestamps
memos
custom fields.

The following total appears on the report:

record count.

Print the report

In the Navigation pane, highlight the ActivityHD System > Administration > Security > Resources folder.
Start the report set-up wizard.
- To report on all or a filtered subset of resources:
  1. Right-click the Resources folder and select Select and Report > Resource Users Analysis from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected resources:
  1. In the HD view, select the resources to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click and select Resource Users Analysis from the drop-down menu.
- To report on a particular resource from the Resource window:
  1. In the HD view, locate and double-click the resource to report on. The Resource window opens with the resource loaded.
  2. Click and select Resource Users Analysis from the drop-down menu.
Select the Users tab.
Define any filters you want to apply on authorized users.
Select the Options tab.
Mark the checkbox(es) for the additional information to include:
- Resources with No Users
- Permissions
- Timestamps
- Memos
- Custom Fields (only visible if custom fields are set up)
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extensions are available for the report:

Resources
Permissions
Authorized users

×

Resources Listing

Purpose

The Resources Listing provides a list of resources defined for your system.

Content

For each resource included on the report, the listing shows:

resource type
software package.

In addition, you can include one or more of the following:

permissions
security views
timestamps
memos
custom fields.

The following total appears on the report:

record count.

Print the report

In the Navigation pane, highlight the ActivityHD System > Administration > Security > Resources folder.
Start the report set-up wizard.
- To report on all or a filtered subset of resources:
  1. Right-click the Resources folder and select Select and Report > Resources Listing from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected resources:
  1. In the HD view, select the resources to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click and select Resources Listing from the drop-down menu.
- To report on a particular resource from the Resource window:
  1. In the HD view, locate and double-click the resource to report on. The Resource window opens with the resource loaded.
  2. Click and select Resources Listing from the drop-down menu.
On the Options tab, mark the checkbox(es) for the additional information to include:
- Permissions
- Security Views
- Timestamps
- Memos
- Custom Fields (only visible if custom fields are set up)
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extensions are available for the report:

Resources
Permissions
Security views

×

Security Views Listing

Purpose

The Security Views Listing provides a list of security views defined for your system.

Content

For each security view included on the report, the listing shows:

package
resource
security view name
conditions type ("Include" or "Exclude").

In addition, you can include one or more of the following:

conditions defined on the views
users assigned to the views
timestamps
memos
custom fields

The following total appears on the report:

record count.

Print the report

In the Navigation pane, highlight the ActivityHD System > Administration > Security > Security Views folder.
Start the report set-up wizard.
- To report on all or a filtered subset of security views:
  1. Right-click the Security Views folder and select Select and Report > Security Views Listing from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected security views:
  1. In the HD view, select the security views to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click .
- To report on a particular security view from the Security View window:
  1. In the HD view, locate and double-click the security view to report on. The Security View window opens with the security view record loaded.
  2. Click .
On the Options tab, mark the checkbox(es) for the additional information to include:
- Conditions
- Users
- Timestamps
- Memos
- Custom Fields (only visible if custom fields are set up)
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extension is available for the report:

Security views

×

User Locations History Report

Purpose

The User Locations History Report provides a history of user location updates by user.

Content

For each authorized user included on the report, the report shows:

location update records.

For each location update record, the report shows:

location description
number of days kept in history
whether the user was out of the office
whether the user was on personal time
the date and time of the update
the username of the person who performed the update.

Print the report

In the Navigation pane, highlight the ActivityHD System > User Locations folder.
Start the report set-up wizard.
- To report on all or a filtered subset of authorized users:
  1. Right-click the User Locations folder and select Select and Report > User Locations History Report from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected users:
  1. In the HD view, select the users to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click and select User Locations History Report from the drop-down menu.
- To report on a particular user from the User Location window:
  1. In the HD view, locate and double-click the user to report on. The User Location window opens with the user location loaded.
  2. Click and select User Locations History Report from the drop-down menu.
Select the Location History tab.
Define any filters you want to apply on location history.
Select the Options tab.
To include a section at the end of the report with the report settings used to produce the report, leave the Include Report Options checkbox marked. To produce the report without this information, clear the checkbox.
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extensions are available for the report:

Authorized users
User location history

×

User Locations Listing

Purpose

The User Locations Listing shows the most current user location update for each user.

Content

For each user location included on the report, the listing shows:

user name
user location
whether the user is out of the office
whether the user is on personal time
the date and time of the update
the username of the person who performed the update.

In addition, you can include one or more of the following:

days and creation information
memos
custom fields.

The following total appears on the report:

record count.

Print the report

In the Navigation pane, highlight the ActivityHD System > User Locations folder.
Start the report set-up wizard.
- To report on all or a filtered subset of user locations:
  1. Right-click the User Locations folder and select Select and Report > User Locations Listing from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected user locations:
  1. In the HD view, select the users to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click and select User Locations Listing from the drop-down menu.
- To report on a particular user location from the User Location window:
  1. In the HD view, locate and double-click the user location to report on. The User Location window opens with the user location loaded.
  2. Click and select User Locations Listing from the drop-down menu.
Select the Options tab.
Mark the checkbox(es) for the additional information to include:
- Days and Creation Info
- Report Options. To include a section at the end of the report with the report settings used to produce the report, leave the checkbox marked. To produce the report without this information, clear the checkbox.
- Memos
- Custom Fields (only visible if custom fields are set up)
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extensions are available for the report:

Authorized users

×

User Resources Analysis

Purpose

The User Resources Analysis provides a list of authorized users, the resources assigned to each user, and the types of access assigned for each resource.

Content

For each authorized user included on the report, the report shows:

username
access control level (All/Permitted/Unpermitted/None)
resources and the type(s) of access the user has to each resource.

In addition, you can include one or more of the following:

authorized users with no resources
permissions
timestamps
memos
custom fields.

The following total appears on the report:

record count.

Print the report

In the Navigation pane, highlight the ActivityHD System > Administration > Authorized Users folder.
Start the report set-up wizard.
- To report on all or a filtered subset of authorized users:
  1. Right-click the Authorized Users folder and select Select and Report > User Resources Analysis from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected authorized users:
  1. In the HD view, select the authorized users to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click and select User Resources Analysis from the drop-down menu.
- To report on a particular authorized user from the Authorized User window:
  1. In the HD view, locate and double-click the authorized user to report on. The Authorized User window opens with the authorized user loaded.
  2. Click and select User Resources Analysis from the drop-down menu.
Select the Resources tab.
Define any filters you want to apply on resources.
Select the Options tab.
Mark the checkbox(es) for the additional information to include:
- Users with No Resources
- Permissions
- Timestamps
- Memos
- Custom Fields (only visible if custom fields are set up)
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extensions are available for the report:

Authorized users
Permissions
Resources

×

Authorized Users Listing

Purpose

The Authorized Users Listing provides a list of users who have access to ActivityHD.

The report can be run at the system level or at the company level.

Content

For each authorized user included on the report, the listing shows:

name
system user
web only indicator
access control level.

In addition, you can include one or more of the following:

permissions
security levels
timestamps
memos
custom fields.

The following total appears on the report:

record count.

Print the report

In the Navigation pane, highlight the Administration > Authorized Users folder.
Start the report set-up wizard.
- To report on all or a filtered subset of authorized users:
  1. Right-click the Authorized Users folder and select Select and Report > Authorized Users Listing from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected authorized users:
  1. In the HD view, select the authorized users to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click and select Authorized Users Listing from the drop-down menu.
- To report on a particular authorized user from the Authorized User window:
  1. In the HD view, locate and double-click the authorized user to report on. The Authorized User window opens with the authorized user loaded.
  2. Click and select Authorized Users Listing from the drop-down menu.
On the Options tab, mark the checkbox(es) for the additional information to include:
- Permissions
- Security Views
- Timestamps
- Memos
- Custom Fields (only visible if custom fields are set up)
Select the Output tab.
In the Design field, look up and select the report design to use.
There are two built-in report designs for the Authorized Users Listing:
- Authorized Users - Shows name, system user, and web only indicator for each authorized user.
- Advanced Authorized Users - Shows name, system user, web only indicator, and access control level for each authorized user.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extensions are available for the report:

Authorized users
Permissions
Security views

×

Permissions Listing

Purpose

The Permissions Listing provides a list of permissions defined for a company.

Content

In addition to the simple list of permissions, you can include one or more of the following:

resources and access levels
users
timestamps
memos
custom fields.

The following total appears on the report:

record count.

Print the report

In the Navigation pane, highlight the Administration > Security > Permissions folder.
Start the report set-up wizard.
- To report on all or a filtered subset of permissions:
  1. Right-click the Permissions folder and select Select and Report > Permissions Listing from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected permissions:
  1. In the HD view, select the permissions to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click .
- To report on a particular permission from the Permission window:
  1. In the HD view, locate and double-click the permission to report on. The Permission window opens with the permission loaded.
  2. Click .
On the Options tab, mark the checkbox(es) for the additional information to include:
- Resources and Accesses
- Users
- Timestamps
- Memos
- Custom Fields (only visible if custom fields are set up)
Select the Output tab.
In the Design field, look up and select the report design to use.
There are two built-in report designs for the Permissions Listing:
- Permissions - Shows permission profile names plus any additional information you requested.
- Permissions Common Accesses - Shows permission profile names and, if you include resources and accesses on the report, indicates the accesses assigned for each resource that is set up in the permission profile.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extensions are available for the report:

Permissions
Permission resource access
User permissions

×

Resource Users Analysis

Purpose

The Resource Users Analysis provides a list of resources defined for a company or for your system along with the users assigned to the resources and the users' access rights. Authorized users who are not assigned a permission or to whom a permission has not been assigned do not appear on the report.

The report can be run at the system level or at the company level.

Content

For each resource included on the report, the report shows:

resource type
software package
resource users and their access levels.

In addition, you can include one or more of the following:

resources with no users
permissions
timestamps
memos
custom fields.

The following total appears on the report:

record count.

Print the report

In the Navigation pane, highlight the Administration > Security > Resources folder.
Start the report set-up wizard.
- To report on all or a filtered subset of resources:
  1. Right-click the Resources folder and select Select and Report > Resource Users Analysis from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected resources:
  1. In the HD view, select the resources to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click and select Resource Users Analysis from the drop-down menu.
- To report on a particular resource from the Resource window:
  1. In the HD view, locate and double-click the resource to report on. The Resource window opens with the resource loaded.
  2. Click and select Resource Users Analysis from the drop-down menu.
Select the Users tab.
Define any filters you want to apply on authorized users.
Select the Options tab.
Mark the checkbox(es) for the additional information to include:
- Resources with No Users
- Permissions
- Timestamps
- Memos
- Custom Fields (only visible if custom fields are set up)
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extensions are available for the report:

Resources
Permissions
Authorized users

×

Resources Listing

Purpose

The Resources Listing provides a list of resources defined for a company.

Content

For each resource included on the report, the listing shows:

resource type
software package.

In addition, you can include one or more of the following:

permissions
security views
timestamps
memos
custom fields.

The following total appears on the report:

record count.

Print the report

In the Navigation pane, highlight the Administration > Security > Resources folder.
Start the report set-up wizard.
- To report on all or a filtered subset of resources:
  1. Right-click the Resources folder and select Select and Report > Resources Listing from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected resources:
  1. In the HD view, select the resources to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click and select Resources Listing from the drop-down menu.
- To report on a particular resource from the Resource window:
  1. In the HD view, locate and double-click the resource to report on. The Resource window opens with the resource loaded.
  2. Click and select Resources Listing from the drop-down menu.
On the Options tab, mark the checkbox(es) for the additional information to include:
- Permissions
- Security Views
- Timestamps
- Memos
- Custom Fields (only visible if custom fields are set up)
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extensions are available for the report:

Resources
Permissions
Security views

×

Security Views Listing

Purpose

The Security Views Listing provides a list of security views defined for a company.

Content

For each security view included on the report, the listing shows:

package
resource
security view name
conditions type ("Include" or "Exclude").

In addition, you can include one or more of the following:

conditions defined on the views
users assigned to the views
timestamps
memos
custom fields

The following total appears on the report:

record count.

Print the report

In the Navigation pane, highlight the Administration > Security > Security Views folder.
Start the report set-up wizard.
- To report on all or a filtered subset of security views:
  1. Right-click the Security Views folder and select Select and Report > Security Views Listing from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected security views:
  1. In the HD view, select the security views to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click .
- To report on a particular security view from the Security View window:
  1. In the HD view, locate and double-click the security view to report on. The Security View window opens with the security view record loaded.
  2. Click .
On the Options tab, mark the checkbox(es) for the additional information to include:
- Conditions
- Users
- Timestamps
- Memos
- Custom Fields (only visible if custom fields are set up)
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extension is available for the report:

Security views

×

User Resources Analysis

Purpose

The User Resources Analysis provides a list of authorized users, the resources assigned to each user, and the types of access assigned for each resource.

The report can be run at the system level or at the company level.

Content

For each authorized user included on the report, the report shows:

username
access control level (All/Permitted/Unpermitted/None)
resources and the type(s) of access the user has to each resource.

In addition, you can include one or more of the following:

authorized users with no resources
permissions
timestamps
memos
custom fields.

The following total appears on the report:

record count.

Print the report

In the Navigation pane, highlight the Administration > Authorized Users folder.
Start the report set-up wizard.
- To report on all or a filtered subset of authorized users:
  1. Right-click the Authorized Users folder and select Select and Report > User Resources Analysis from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected authorized users:
  1. In the HD view, select the authorized users to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click and select User Resources Analysis from the drop-down menu.
- To report on a particular authorized user from the Authorized User window:
  1. In the HD view, locate and double-click the authorized user to report on. The Authorized User window opens with the authorized user loaded.
  2. Click and select User Resources Analysis from the drop-down menu.
Select the Resources tab.
Define any filters you want to apply on resources.
Select the Options tab.
Mark the checkbox(es) for the additional information to include:
- Users with No Resources
- Permissions
- Timestamps
- Memos
- Custom Fields (only visible if custom fields are set up)
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extensions are available for the report:

Authorized users
Permissions
Resources

×

From

The email account from which to send the email. Valid options are:

Windows user default account. Sends email using the user's Windows default email account. For most users, this is the account configured in Outlook or another email client application.
Server personal. Sends email using the email configuration for the system or company server and the email address on the current user's authorized user record. The authorized user record must have a confirmed email address.
Server generic. Sends email using the email configuration and "from" address for the system or company server. This option requires "Send generic" access to the Server Email resource.

To

The email address(es) to which to send the email. Separate email addresses with semi-colons.

CC

The email addresses to copy on the email. Separate email addresses with semi-colons.

BCC

The email addresses to blind copy on the email. Separate email addresses with semi-colons.

Subject

The subject line.

Text box

The body of the email.

×

Publish Financial Report

Purpose

The Publish Financial Report provides a means to select a financial design and to print a financial statement using that design. This report blends the functionality of Publish Financials, including iteration, with the emailing and scheduling capabilities of ActivityHD automation.

"Run Report" access to the Publish Financial Report resource is required to run this report.

Content

The report content and layout vary depending on the financial design you select.

Print the report

In the Navigation pane, highlight the General Ledger > Reports folder.
In the General Ledger Reports HD view, double-click Publish Financial Report to start the report set-up wizard.
On the Options tab in the Design Location section, select the location where the design for the report is stored. Your options are:
- Internal. The report uses a financial design from ActivityHD. If you select this option, the Design field is enabled. Select the financial design to use to print the report.
- External. The report uses a financial design from the file system. If you select this option, the Design File field is enabled. Browse to the location in your file system where the design is stored, select it, and click Open to load the file name in the field.
From the Calendar drop-down list, select the calendar to base the report on. If the selected calendar contains today's date, the Year and Period fields default to the calendar period which contains today's date. Otherwise, if the calendar does not contain today's date, the fields default to the last valid period before the current date.
To define the reporting period using a relative expression, select or enter the period expression in the Expression field. If you prefer to explicitly enter the year and period, skip to step 6.

You can select from the following common period expressions:
- Current
- Current - 1 period
- Current - 1 year
Alternatively, you can type a valid period expression in the field. For help on period expression syntax, click the help button to the right of the field.

If you select or enter a period expression, ActivityHD adjusts the values in the Year and Period fields accordingly.

If you enter a period expression, skip to step 8.
From the Year drop-down list, select the year of the period to report on.
From the Period drop-down list, select the period to report on.
If you only want the report to reflect postings through a particular date, enter the date in the As Of field. All postings after the as of date are ignored. The as of date must fall between the current period begin and end dates.
To iterate over segment(s), rollup(s), and/or attribute(s), click on the Iteration field to open the Select Iteration Types dialog.

If you do not need to perform iteration, skip to step 16.
In the Select Iteration Types dialog, highlight the segment(s), rollup(s), and/or attribute(s) to iterate over in the Available Types list box, then click to move your selection(s) to the Assigned Types list box.
If you selected multiple items to iterate over, use and to arrange the items in the order you want them applied.
Click OK.
Note
If you specified segments or rollups in the Iteration field, be sure to use the Accounts tab to specify which accounts, segments, and/or rollups to iterate over. If you specified attributes in the Iteration field, be sure to use the Attributes tab to specify which attributes to iterate over.
If you specified one or more iteration types in the Iteration field, the Limits field is enabled. If needed, you can use the field to define account conditions for the iteration. To do so, click to open the Account Conditions dialog box where you can build an expression by selecting items and specifying constraints.
If you specified one or more iteration type in the Iteration field, the Options field is enabled. Click to open the Consolidation Options dialog.
1. In the Option field, select a consolidation option. Valid options are:
  - Include Consolidated
  - Exclude Consolidated
  - Consolidated Only
2. If you selected "Include Consolidated" or "Consolidated Only" in the Option field, the Code field is enabled. Enter the consolidation code to use in the file name and in the Excel worksheet name. The default value is "Consolidated".
3. If you selected "Include Consolidated" or "Consolidated Only" in the Option field, the Description field is enabled. Enter the iteration description to use in the report. The default value is "Consolidated".
4. Click OK to close the dialog box.
If you selected one or more items to iterate over AND select "File" in the Output To field, the Combine iterations into multisheet workbook checkbox is enabled. Mark the checkbox if you want the separate iteration worksheets to be combined in a single workbook.

Note

Certain file types are not valid for combining iterations into a multisheet workbook: .txt, .csv, .prn, .dif, .slk, .xlam, .xla.
In the Currency Unit field, select the unit in which to report amounts. The unit selected must be flagged as a currency unit.
To include detail from unmerged entries that are not on hold, mark the Include Unmerged Entries Not on Hold checkbox.
In the Row Level field, enter the highest row level to include on the report if the selected financial design includes an outline. The report will print the specified row level and all row levels below it. If the financial design does not include an outline, accept blank.
In the Column Level field, enter the highest column level to include on the report if the selected financial design includes an outline. The report will print the specified column level and all column levels below it. If the financial design does not include an outline, accept blank.
Select the Accounts tab.
Define any filters you want to apply on accounts.
Select the Attributes tab.
Define any filters you want to apply on attributes.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

×

Condition Expression

If the account mask you specified in the field that accompanies the Condition field is too broad or too narrow to capture the accounts you need, enter a SQL condition statement here to exclude or include accounts. Accounts are included which satisfy both the condition and the account mask.

If you entered a condition in the underlying field, it is carried over into this text box.

Alternatively, you can use the table below to describe the conditions you need and ActivityHD will build and add the conditions to this text box.

Conditions table

Use this table to construct the conditions you need in order to accurately select accounts.

Item

From the drop-down list, select the account, segment, rollup, or attribute to define a range or mask on.

Mask

Enter a mask for the account number, segment item, rollup item, or attribute item when the items you need to select have common characters but are not in a particular order.

Begin

Enter the first account number, segment item, rollup item, or attribute item in the range of items you need to select. Use a range when the items are in a defined order.

End

Enter the last account number, segment item, rollup item, or attribute item in the range of items you need to select. Use a range when the items are in a defined order.

Check Conditions button

Click this button to check for SQL errors in the condition statement.

×

Account Indexes Listing

Purpose

The Account Indexes Listing provides a list of indexes defined in the General Ledger.

Content

For each account index included on the report, the listing shows:

whether or not the index is active
description.

In addition, you can include one or more of the following:

assigned segments
database index names
timestamps
memos
custom fields.

The following total appears on the report:

record count.

Print the report

In the Navigation pane, highlight the General Ledger > Setup > Account Indexes folder.
Start the report set-up wizard.
- To report on all or a filtered subset of account indexes:
  1. Right-click the Account Indexes folder and select Select and Report > Account Indexes Listing from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected account indexes:
  1. In the HD view, select the account indexes to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click .
- To report on a particular account index from the Account Index window:
  1. In the HD view, locate and double-click the account index to report on. The Account Index window opens with the account index loaded.
  2. Click .
Select the Options tab.
Mark the checkbox(es) for the additional information to include:
- Assigned Segments
- Database Index Names
- Timestamps
- Memos
- Custom Fields (only visible if custom fields are set up)
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extension is available for the report:

Account indexes

×

Account Rules Listing

Purpose

The Account Rules Listing provides a list of account rules defined in General Ledger.

Content

If the report is run to show detail, for each account rule detail line included on the report, the listing shows:

segment masks
beginning of segment code ranges
ending of segment code ranges.

In addition, you can include one or more of the following:

assigned segments
detail memos
timestamps
memos
custom fields.

The following total appears on the report:

record count.

Print the report

In the Navigation pane, highlight the General Ledger > Setup > Account Rules folder.
Start the report set-up wizard.
- To report on all or a filtered subset of account rules:
  1. Right-click the Account Rules folder and select Select and Report > Account Rules Listing from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected account rules:
  1. In the HD view, select the account rules to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click .
- To report on a particular account rule from the Account Rule window:
  1. In the HD view, locate and double-click the account rule to report on. The Account Rule window opens with the account rule loaded.
  2. Click .
Select the Options tab.
Mark the checkbox(es) for the additional information to include:
- Assigned Segments
- Detail. If you mark this checkbox, the following checkbox becomes enabled:
  - Detail Memos
- Timestamps
- Memos
- Custom Fields (only visible if custom fields are set up)
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extensions are available for the report:

Account rules
Account rule segments

×

Allocation Entries Listing

Purpose

The Allocation Entries Listing provides a list of allocation entries defined in your system. This report does not show the actual allocations created during processing but the entry definitions that the actual entries are based on.

Content

For each allocation entry included on the report, the listing shows:

reference
description
step level
calendar
date range
closing flag
hold flag
reverse flag
source account
source account description
source account condition
offset account
offset account description
allocation method
source basis.

In addition, you can include one or more of the following:

attributes for offset and destination postings (<Blank> and specific values only)
detail
detail memos
timestamps
memos
custom fields.

The following total appears on the report.

record count.

Print the report

In the Navigation pane, highlight the General Ledger > Journal Entries > Allocation Entries folder.
Start the report set-up wizard.
- To report on all or a filtered subset of allocation entries:
  1. Right-click the Allocation Entries folder and select Select and Report > Allocation Entries Listing from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected allocation entries:
  1. In the HD view, select the allocation entries to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click .
- To report on a particular allocation entry from the Allocation Entry window:
  1. In the HD view, locate and double-click the allocation entry to report on. The Allocation Entry window opens with the allocation entry loaded.
  2. Click .
Select the Options tab.
Mark the checkbox(es) for the additional information to include:
- Attributes
- Detail. If this checkbox is marked, the following checkbox is enabled:
  - Detail Memos
- Timestamps
- Memos
- Custom Fields (only visible if custom fields are set up)
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extensions are available for the report:

Allocation entries
Allocation detail

×

Calendars Listing

Purpose

The Calendars Listing provides a list of GL calendars defined in the General Ledger.

Content

For each calendar included on the report, the listing shows:

description
posting control
number of periods before
number of periods after
whether it is the default calendar.

In addition, you can include one or more of the following:

year information (year, date range, description)
period information (period number, date range, description, work days, posting control)
timestamps
memos
custom fields.

The following total appears on the report:

record count.

Print the report

In the Navigation pane, highlight the General Ledger > Setup > Calendars folder.
Start the report set-up wizard.
- To report on all or a filtered subset of calendars:
  1. Right-click the Calendars folder and select Select and Report > Calendars Listing from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected calendars:
  1. In the HD view, select the calendars to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click .
- To report on a particular calendar from the Calendar window:
  1. In the HD view, locate and double-click the calendar to report on. The Calendar window opens with the calendar loaded.
  2. Click .
Select the Options tab.
Mark the checkbox(es) for the additional information to include:
- Year Information. If you mark this checkbox, the Beginning Date and Ending Date fields are enabled. Enter the range of dates to report on.
- Period Information. If you mark this checkbox, the Beginning Date and Ending Date fields are enabled. Enter the range of dates to report on.
- Timestamps
- Memos
- Custom Fields (only visible if custom fields are set up)
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extension is available for the report:

Calendars

×

Chart of Accounts Listing

Purpose

The Chart of Accounts listing provides a list of GL accounts defined in your system.

Content

For each account included on the report, the listing shows:

description
unit
alias
an indication if an account is a control account.

In addition, you can include one or more of the following:

posting date controls (posting date range, posting date control)
timestamps
memos
custom fields.

The following total appears on the report:

record count.

Print the report

In the Navigation pane, highlight the General Ledger > Chart of Accounts folder.
Start the report set-up wizard.
- To report on all or a filtered subset of accounts:
  1. Right-click the Chart of Accounts folder and select Select and Report > Chart of Accounts Listing from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected accounts:
  1. In the HD view, select the accounts to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click and select Chart of Accounts Listing from the drop-down menu.
- To report on a particular account from the Account window:
  1. In the HD view, locate and double-click the account to report on. The Account window opens with the account loaded.
  2. Click and select Chart of Accounts Listing from the drop-down menu.
Select the Options tab.
Mark the checkbox(es) for the additional information to include:
- Posting Date Controls
- Timestamps
- Memos
- Custom Fields (only visible if custom fields are set up)
Select the Sorting tab.
In the Available Sort Options list box, highlight the option(s) to sort the report by, then click to move your selection(s) to the Assigned Sort Options list box.
If you selected multiple sort options, use and to arrange the sort options in the order you want them applied.
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extension is available for the report:

Accounts

×

Financial Designs Listing

Purpose

The Financial Designs Listing provides a list of financial designs defined in your system.

Content

The basic report is simply a listing of the financial design names.

In addition, you can include one or more of the following:

timestamps
memos
custom fields.

The following total appears on the report:

record count.

Print the report

In the Navigation pane, highlight the General Ledger > Financial Designs folder.
Start the report set-up wizard.
- To report on all or a filtered subset of financial designs:
  1. Right-click the Financial Designs folder and select Select and Report > Financial Designs Listing from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected financial designs:
  1. In the HD view, select the financial designs to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click .
- To report on a particular financial design from the Financial Design window:
  1. In the HD view, locate and double-click the financial design to report on. The Financial Design window opens with the financial design loaded.
  2. Click .
Select the Options tab.
Mark the checkbox(es) for the additional information to include:
- Timestamps
- Memos
- Custom Fields (only visible if custom fields are set up)
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extension is available for the report:

Financial designs

×

Financial View Report

Note

Since version 6.16 of ActivityHD, new General Ledger installations have been provided a pre-installed Trial Balance financial view. In version 6.21, a corresponding pre-installed report design for the Trial Balance financial view was introduced.

Purpose

The Financial View Report allows you to produce dynamic financial statements for analysis.

Content

The output of a Financial View Report depends on the particular financial view and your report design.

Print the report

In the Navigation pane, highlight the General Ledger > Financial Views folder and then highlight a financial view subfolder.
Start the report set-up wizard.
- To report on all or a filtered subset of financial view items:
  1. Right-click the financial view subfolder and select Select and Report > Financial View Report from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected financial view items:
  1. In the HD view, select the financial view items to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click .
- To report on a particular financial view item from the Financial View Item window:
  1. In the HD view, locate and double-click the financial view item to report on. The Financial View Item window opens with the financial view item loaded.
  2. Click .
Select the Options tab.
From the Calendar drop-down list, select the GL calendar to base the report on.
To define the reporting period using a relative expression, select or enter the period expression in the Expression field. If you prefer to explicitly enter the year and period, skip to step 6.

You can select from the following common period expressions:
- Current
- Current - 1 period
- Current - 1 year
Alternatively, you can type a valid period expression in the field. For help on period expression syntax, click the help button to the right of the field.

If you select or enter a period expression, ActivityHD adjusts the values in the Year and Period fields accordingly.

If you enter a period expression, skip to step 8.
From the Year drop-down list, select the year of the period to report on.
From the Period drop-down list, select the financial period to report on.
If you only want the report to reflect postings through a particular date, enter the date in the As of field. All postings after the as of date are ignored. The as of date must fall between the current period begin and end dates.
To include unmerged entries that are not on hold in the report results, mark the Include Unmerged Entries Not on Hold checkbox.
To include a section at the end of the report with the report settings used to produce the report, leave the Include Report Options checkbox marked. To produce the report without this information, clear the checkbox.
Select the Sorting tab.
In the Available Sort Options list box, highlight the field(s) to sort by, then click to move your selection(s) to the Assigned Sort Options list box.
If you selected multiple sort fields, use and to arrange the sort fields in the order you want them applied.
To start a new page for each change in one of the sorting options you specified, select the sorting option to break on from the Page Break Level drop-down list. If you do not want to insert page breaks, accept "(none)".
To subtotal based on one of the sorting options you specified, select the sorting option to subtotal on from the Subtotal Level drop-down list. If you do not want to show subtotals, accept "(none)".
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extension is available for the report:

Financial view items

×

Financial Views Listing

Purpose

The Financial Views Listing provides a list of financial views defined in your system.

Content

For each financial view included on the report, the listing shows:

whether the view is active
which segments/rollups are included in the view or if the view is a report on accounts.

In addition, you can include one or more of the following:

column detail (column number, column name, segment, period expression, segment item expression)
timestamps
memos
custom fields.

The following total appears on the report:

record count.

Print the report

In the Navigation pane, highlight the General Ledger > Financial Views folder.
Start the report set-up wizard.
- To report on all or a filtered subset of financial views:
  1. Right-click the Financial Views folder and select Select and Report > Financial Views Listing from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected financial views:
  1. In the HD view, select the financial views to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click .
- To report on a particular financial view from the Financial View window:
  1. In the HD view, locate and double-click the financial view to report on. The Financial View window opens with the financial view loaded.
  2. Click .
Select the Options tab.
Mark the checkbox(es) for the additional information to include:
- Column Detail
- Timestamps
- Memos
- Custom Fields (only visible if custom fields are set up)
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extensions are available for the report:

Financial views
Financial view columns

×

General Ledger Detail Report

Purpose

The General Ledger Detail Report shows GL detail records by GL account.

Content

For each account included on the report, the report shows:

description
net amount
total debits
total credits
account balance.

In addition, you can include one or more of the following:

unmerged entries not on hold
closing entries from the current year
period totals (date range, period net amount, period total debits, period total credits, period account balance)
detail debits and credits (transaction date, posting description, reference, source, merge number, debit or credit amount).

If you include detail debits and credits, you can also include one or more of the following:

entry information (entry number, entry date, user who created entry, line number, merge date, user who performed merge, indication of voided and reversal entries with batch and entry number)
detail attributes
detail memos
subsidiary detail (date, posting description, amount).

The following totals appear on the report:

grand totals
trial balances
item grand totals
item trial balances.

Preinstalled saved answers

For your convenience, ActivityHD includes a preinstalled saved answer for a common reporting scenario:

"GL Detail Spreadsheet"

Print the report

In the Navigation pane, highlight the General Ledger > Chart of Accounts folder.
Start the report set-up wizard.
- To report on all or a filtered subset of accounts:
  1. Right-click the Chart of Accounts folder and select Select and Report > General Ledger Detail Report from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected accounts:
  1. In the HD view, select the accounts to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click and select General Ledger Detail Report from the drop-down menu.
- To report on a particular account from the Account window:
  1. In the HD view, locate and double-click the account to report on. The Account window opens with the account loaded.
  2. Click and select General Ledger Detail Report from the drop-down menu.
Select the Detail tab.
Define any filters you want to apply to the journal detail records.
Select the Attributes tab.
Define any filters you want to apply to attributes.
Select the Options tab.
In the Calendar field, select the calendar for which to run the report.
In the Begin Date and End Date fields, enter the range of dates for which to include detail on the report.
In the No Activity Accounts field, select the option that describes how you want the report to handle accounts with no activity. Your options are:
- Exclude Zero Beginning Balance. Exclude accounts with no activity in the specified date range only if the balance on the beginning date was zero.
- Exclude All. Exclude all accounts with no activity in the specified date range.
- Include. Include all accounts in your selection regardless of posting activity.
Mark the checkbox(es) for the additional information to include:
- Unmerged Entries Not on Hold
- Closing Entries from the Current Year
- Report Options. To include a section at the end of the report with the report settings used to produce the report, leave the checkbox marked. To produce the report without this information, clear the checkbox.
- Period Totals
- Detail Debits and Credits. If you mark this checkbox, you can mark one or more of the following checkboxes as well:
  - Entry Information
  - Detail Attributes
  - Detail Memos
  - Subsidiary Detail. Mark this checkbox to include all subsidiary detail. To select the type of subsidiary detail to include, leave this checkbox cleared and mark the checkbox(es) for the type(s) to include in the list box below.
Select the Grouping tab.
In the Available Sort Options list box, highlight the segment(s), rollup(s), and/or attribute(s) to group the report by, then click to move your selection(s) to the Assigned Sort Options list box. If you do not specify a group, the report is sorted by account.
If you selected multiple groupings, use and to arrange the groups in the order you want them applied.

Tip

Although the natural behavior of the report is to sort by account code, with the advent of attributes, it can be useful to explicitly include "Account Code" in the sort options followed by at least one attribute. This allows you to break information down by attribute item within accounts.

If you select at least one segment, rollup, or attribute, the Include Group Totals checkbox below the list boxes is enabled and marked. The report will show group totals for each unique grouping. If you do not want the report to show group totals, clear the checkbox.
If the Include Group Totals checkbox is marked, the Page Break After Grouping checkbox is enabled. Mark this checkbox if you want to start a new report page after each group total.
Select the Output tab.
In the Design field, look up and select the report design to use.
There are three built-in report designs for the General Ledger Detail Report:
- GL Detail Landscape
- GL Detail Portrait (formerly, General Ledger Detail Report)
- GL Detail Spreadsheet - This design provides strict column formatting. This is beneficial if you need to export GL detail to an Excel spreadsheet. This design also lays out subsidiary detail in the same columns as the GL detail design, so that credits and debits align.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extension is available for the report:

Journal detail

×

GL Summary Report

Purpose

The GL Summary Report provides summarized journal detail information based on sorting criteria or a listing of journal detail which can be grouped by sorting criteria. The report automatically sorts, groups, and page breaks by unit, but additional sorting, grouping, and page breaking can be specified as well. The report can be used as a source for providing the journal detail behind an amount on a financial statement with a view into multiple levels of subtotals.

When you run the report, you must either include detail or specify a sorting option to subtotal on or both.

Content

If the report is run to include detail without specifying a subtotal level, the report shows the following for each journal detail entry included:

account number
account description
posting date
reference
debit amount
credit amount
net transaction amount.

If the report is run without detail but with a subtotal level specified, the report shows the following summary information:

subtotal level
debit total
credit total
net transaction amount.

If the report is run to include detail and with a subtotal level specified, the report shows journal detail entries grouped by the subtotal level.

If you run the report to include detail, you can optionally include one or more of the following:

attributes
journal entry information (system - journal source, activity source, whether the entry is merged, whether the journal entry is a closing entry, whether the journal entry is a reversing entry, whether the entry is on hold, indication of voided and reversal entries with batch and entry number)
subsidiary detail (date, transaction description, and amount for detail entries arising from subsidiary ledgers).

In addition, if you specify a subtotal level, the following totals show on the report:

total debits for each instance of the subtotal level
total credits for each instance of the subtotal level
total net amount for each instance of the subtotal level.

For items from a subsidiary ledger, you can drill down on the values in the Reference column to see subsidiary detail in a separate tab (whether or not you mark the Subsidiary Detail checkbox).

Print the report

In the Navigation pane, highlight the General Ledger > Journal Entries > Journal Detail folder.
Start the report set-up wizard.
- To report on all or a filtered subset of detail entries:
  1. Right-click the Journal Detail folder and select Select and Report > GL Summary from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected detail entries:
  1. In the HD view, select the detail entries to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click .
- To report on a particular journal detail record from the Journal Detail window:
  1. In the HD view, locate and double-click the journal detail record to report on. The Journal Detail window opens with the journal detail record loaded.
  2. Click .
Select the Options tab.
Enter the Report Title you want to appear at the top of the printed report. The default title is "GL Summary Report".
In the Report Date section, select how to determine the dates the report includes information for. Your options are:
- Range. Select this option to report based on a range of dates.
  If you select "Range", enter the Begin Date and End Date of the range of dates to report on.
  Note
  Leave both dates blank to report on all dates represented in the data.
- Period. Select this option to report based on a particular calendar period or on a period expression.
  If you select "Period", do the following:
  1. From the Calendar drop-down list, select the calendar to base the report on.
  2. To define the reporting period using a relative expression, select or enter the period expression in the Expression field. If you prefer to explicitly enter the year and period, skip to step c.
    You can select from the following common period expressions:
    - Current
    - Current - 1 period
    - Current - 1 year
    Alternatively, you can type a valid period expression in the field. For help on period expression syntax, click the help button to the right of the field.
    If you select or enter a period expression, ActivityHD adjusts the values in the Year and Period fields accordingly.
    If you enter a period expression, continue at step 6.
  3. From the Year drop-down list, select the year of the period to report on.
  4. From the Period drop-down list, select the period to report on.
To include debit/credit posting detail on the report, mark the Include Detail checkbox. If you mark the checkbox, the remaining checkboxes are enabled.
If you marked the Include Detail checkbox, mark the checkbox(es) for the additional information to include:
- Attributes
- Entry Information
- Subsidiary Detail
To include a section at the end of the report with the report settings used to produce the report, leave the Include Report Options checkbox marked. To produce the report without this information, clear the checkbox.
Select the Sorting tab.
In the Available Sort Options list box, highlight the option(s) to sort the report by, then click to move your selection(s) to the Assigned Sort Options list box.

Note

Because it is common to run the report for account-level totals, the "Account Code" sort option is preselected and the "Account Code" option is also preselected in the Subtotal Level field. Nevertheless, you can remove or add to the list of sort options and also change or remove the subtotal level as needed.
If you selected multiple sort options, use and to arrange the sort options in the order you want them applied.
If you want the report to start a new page for each change in one of the sorting options you specified, select the sorting option to break on from the Page Break Level drop-down list. If you do not want to insert page breaks, accept "(none)".
If you want the report to subtotal based on one of the sorting options you specified, select the sorting option to subtotal on from the Subtotal Level drop-down list. If you do not want to show subtotals, accept "(none)".
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extension is available for the report:

Journal detail

×

Journal Detail Listing

Purpose

The Journal Detail Listing provides a list of journal detail entries from your General Ledger.

Content

For each journal detail record included on the report, the listing shows:

batch, entry number, and line number
account number
account description
posting date
reference
unit
debit amount
credit amount.

In addition, you can include one or more of the following:

attributes
detail line description
journal entry information (system - journal source, activity source, whether the entry is merged, whether the journal entry is a closing entry, whether the journal entry is a reversing entry, whether the entry is on hold, indication of voided and reversal entries with batch and entry number)
subsidiary detail (date, transaction description, and amount for detail entries arising from subsidiary ledgers).

For items from a subsidiary ledger, you can drill down on the values in the Reference column to see subsidiary detail in a separate tab (whether or not you mark the Subsidiary Detail checkbox).

The following totals appear on the report:

journal entry count
detail line count
grand totals.

Print the report

In the Navigation pane, highlight the General Ledger > Journal Entries > Journal Detail folder.
Start the report set-up wizard.
- To report on all or a filtered subset of detail entries:
  1. Right-click the Journal Detail folder and select Select and Report > Journal Detail Listing from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected detail entries:
  1. In the HD view, select the detail entries to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click .
- To report on a particular journal detail record from the Journal Detail window:
  1. In the HD view, locate and double-click the journal detail record to report on. The Journal Detail window opens with the journal detail record loaded.
  2. Click .
Select the Options tab.
Mark the checkbox(es) for the additional information to include:
- Attributes
- Detail Line Description
- Journal Entry Information
- Subsidiary Detail
To include a section at the end of the report with the report settings used to produce the report, leave the Include Report Options checkbox marked. To produce the report without this information, clear the checkbox.
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extension is available for the report:

Journal detail

×

Journal Entries Listing

Purpose

The Journal Entries Listing provides a list of the journal entries recorded in the General Ledger.

Content

For each journal entry included on the report, the listing shows:

batch - entry number
merge number
system-journal identifier
activity source
whether the entry is a closing entry
whether the entry is a reversing entry
description.

In addition, you can include one or more of the following:

detail (detail line number, account number, account name, transaction date, reference, debit or credit amount, indication of voided and reversal entries with batch and entry number)
timestamps
memos
custom fields.

If you include detail on the report, you can also include one or more of the following:

detail attributes
detail descriptions and units
detail memos
subsidiary detail (date, transaction description, amount).

The following totals appear on the report:

number of journal entries
number of detail lines
grand totals.

Print the report

In the Navigation pane, highlight the General Ledger > Journal Entries folder.
Start the report set-up wizard.
- To report on all or a filtered subset of journal entries:
  1. Right-click the Journal Entries folder and select Select and Report > Journal Entries Listing from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected journal entries:
  1. In the HD view, select the journal entries to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click .
- To report on a particular journal entry from the Journal Entry window:
  1. In the HD view, locate and double-click the journal entry to report on. The Journal Entry window opens with the journal entry loaded.
  2. Click .
Select the Options tab.
Mark the checkbox(es) for the additional information to include:
- Detail. If this checkbox is marked, the following checkboxes are enabled:
  - Detail Attributes
  - Detail Descriptions and Units
  - Detail Memos
  - Subsidiary Detail
- Timestamps
- Memos
- Custom Fields (only visible if custom fields are set up)
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extensions are available for the report:

Journal entries
Journal detail

×

Recurring Entries Listing

Purpose

The Recurring Entries Listing provides a list of the recurring journal entries defined in your system.

Content

For each recurring entry included on the report, the listing shows:

description
posting date range
calendar
whether the entry is on hold
whether the entry is a reversing entry
whether duplicates are allowed
total debits
total credits.

In addition, you can include one or more of the following:

detail (line number, account number, account name, day of the period for the entry to occur, reference, debit or credit amount)
timestamps
memos
custom fields.

If you include detail on the report, you can also include one or more of the following:

detail attributes
detail descriptions and units
detail memos.

The following total appears on the report:

record count.

Print the report

In the Navigation pane, highlight the General Ledger > Journal Entries > Recurring Entries folder.
Start the report set-up wizard.
- To report on all or a filtered subset of recurring entries:
  1. Right-click the Recurring Entries folder and select Select and Report > Recurring Entries Listing from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected recurring entries:
  1. In the HD view, select the recurring entries to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click .
- To report on a particular recurring entry from the Recurring Entry window:
  1. In the HD view, locate and double-click the recurring entry to report on. The Recurring Entry window opens with the recurring entry loaded.
  2. Click .
Select the Options tab.
Mark the checkbox(es) for the additional information to include:
- Detail. If this checkbox is marked, the following checkboxes are enabled:
  - Detail Attributes
  - Detail Descriptions and Units
  - Detail Memos
- Timestamps
- Memos
- Custom Fields (only visible if custom fields are set up)
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extensions are available for the report:

Recurring entries
Recurring detail

×

Rollup Items Listing

Purpose

The Rollup Items Listing provides a list of items defined for a particular rollup.

Content

For each rollup item included on the report, the listing shows:

description
short description.

In addition, you can include one or more of the following:

addresses
detail (line number, assigned segment, segment/rollup item, mask, begin segment/rollup item, end segment/rollup item) [Not available on direct assignment rollups.]
timestamps
memos
custom fields.

The following total appears on the report:

record count.

Print the report

In the Navigation pane, expand the General Ledger > Setup > Rollups folder and highlight the folder for the rollup items you want to report on.
Start the report set-up wizard.
- To report on all or a filtered subset of rollup items:
  1. Right-click the rollup items folder and select Select and Report > Rollup Items Listing from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected rollup items:
  1. In the HD view, select the rollup items to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click .
- To report on a particular rollup item from the Rollup Item window:
  1. In the HD view, locate and double-click the rollup item to report on. The Rollup Item window opens with the rollup item loaded.
  2. Click .
Select the Options tab.
Mark the checkbox(es) for the additional information to include:
- Addresses
- Detail (not visible when reporting on direct assignment rollups)
- Timestamps
- Memos
- Custom Fields (only visible if custom fields are set up)
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extension is available for the report:

Rollup items

×

Rollups Listing

Purpose

The Rollups Listing provides a list of rollups defined in the General Ledger.

Content

For each rollup included on the report, the listing shows:

plural name
whether the rollup is active or not
data type
size.

In addition, you can include one or more of the following:

assigned segments
timestamps
memos
custom fields.

The following total appears on the report:

record count.

Print the report

In the Navigation pane, highlight the General Ledger > Setup > Rollups folder.
Start the report set-up wizard.
- To report on all or a filtered subset of rollups:
  1. Right-click the Rollups folder and select Select and Report > Rollups Listing from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected rollups:
  1. In the HD view, select the rollups to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click .
- To report on a particular rollup from the Rollup window:
  1. In the HD view, locate and double-click the rollup to report on. The Rollup window opens with the rollup loaded.
  2. Click .
Select the Options tab.
Mark the checkbox(es) for the additional information to include:
- Assigned Segments
- Timestamps
- Memos
- Custom Fields (only visible if custom fields are set up)
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extension is available for the report:

Rollups

×

Segment Items Listing

Purpose

The Segment Items Listing provides a list of segment items defined for a particular segment in the General Ledger.

Content

For each segment item included on the report, the listing shows:

description
short description.

In addition, you can include one or more of the following:

timestamps
memos
custom fields.

The following total appears on the report:

record count.

Print the report

In the Navigation pane, expand the General Ledger > Setup > Segments folder and highlight the folder for the segment items you want to report on.
Start the report set-up wizard.
- To report on all or a filtered subset of segment items:
  1. Right-click the segment items folder and select Select and Report > Segment Items Listing from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected segment items:
  1. In the HD view, select the segment items to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click .
- To report on a particular segment item from the Segment Item window:
  1. In the HD view, locate and double-click the segment item to report on. The Segment Item window opens with the segment item loaded.
  2. Click .
Select the Options tab.
Mark the checkbox(es) for the additional information to include:
- Addresses (only visible for segment items of auxiliary segments)
- Timestamps
- Memos
- Custom Fields (only visible if custom fields are set up)
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extension is available for the report:

Segment items

×

Segments Listing

Purpose

The Segments Listing provides a list of segments defined in the General Ledger.

Content

For each segment included on the report, the listing shows:

plural name
whether the segment is active or not
segment type
data type
size
whether to require balancing on the segment
whether to require a calendar on the segment
segment order number.

In addition, you can include one or more of the following:

timestamps
memos
custom fields.

The following total appears on the report:

record count.

Print the report

In the Navigation pane, highlight the General Ledger > Setup > Segments folder.
Start the report set-up wizard.
- To report on all or a filtered subset of segments:
  1. Right-click the Segments folder and select Select and Report > Segments Listing from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected segments:
  1. In the HD view, select the segments to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click .
- To report on a particular segment from the Segment window:
  1. In the HD view, locate and double-click the segment to report on. The Segment window opens with the segment loaded.
  2. Click .
Select the Options tab.
Mark the checkbox(es) for the additional information to include:
- Timestamps
- Memos
- Custom Fields (only visible if custom fields are set up)
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extension is available for the report:

Segments

×

Trial Balance Report

Purpose

The Trial Balance Report shows account activity and beginning and ending balances for the accounting period you specify and helps you analyze out-of-balance issues.

Content

For each account included on the report, the report shows:

account number and description
beginning balance for the period specified
total debit transactions during the period
total credit transactions during the period
net activity for the period
ending balance for the period.

In addition, you can include one or more of the following:

detail for drilldown
unmerged detail not on hold
report dialog answers.

If you include drilldown detail, you can also include:

entry information (batch name, entry number, sequence number)
detail attributes.

The following totals appear on the report:

subtotals as specified
grand totals.

Print the report

In the Navigation pane, highlight the General Ledger > Chart of Accounts folder.
Start the report set-up wizard.
- To report on all or a filtered subset of accounts:
  1. Right-click the Chart of Accounts folder and select Select and Report > Trial Balance Report from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected accounts:
  1. In the HD view, select the accounts to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click and select Trial Balance Report from the drop-down menu.
- To report on a particular account from the Account window:
  1. In the HD view, locate and double-click the account to report on. The Account window opens with the account loaded.
  2. Click and select Trial Balance Report from the drop-down menu.
Select the Attributes tab.
Define any filters you want to apply to attributes.
Select the Options tab.
From the Calendar drop-down list, select the calendar to base the report on. If the selected calendar contains today's date, the Year and Period fields default to the calendar period which contains today's date. Otherwise, if the calendar does not contain today's date, the fields default to the last valid period before the current date.
To define the reporting period using a relative expression, select or enter the period expression in the Expression field. If you prefer to explicitly enter the year and period, skip to step 8.

You can select from the following common period expressions:
- Current
- Current - 1 period
- Current - 1 year
Alternatively, you can type a valid period expression in the field. For help on period expression syntax, click the help button to the right of the field.

If you select or enter a period expression, ActivityHD adjusts the values in the Year and Period fields accordingly.

If you enter a period expression, skip to step 10.
From the Year drop-down list, select the year of the period to report on.
From the Period drop-down list, select the period to report on.
Mark the checkbox(es) for the additional information to include:
- Provide Detail for Drilldown. Mark this checkbox to include transaction detail when you drill down on an account record on the report. If you mark this checkbox, the Entry Information and Detail Attributes checkboxes are enabled.
  - Entry Information. Mark this checkbox to include batch name, entry number, and sequence number for each transaction listed in the detail drilldown.
  - Detail Attributes. Mark this checkbox to include GL attributes for journal detail postings.
- Unmerged Detail Not on Hold
- Report Options. To include a section at the end of the report with the report settings used to produce the report, leave the checkbox marked. To produce the report without this information, clear the checkbox.
In the No Activity Accounts field, select the option that describes how you want the report to handle accounts with no activity. Your options are:
- Exclude if Zero Beginning Balance. Exclude accounts with no activity in the specified period only if the balance at the beginning of the period was zero.
- Exclude. Exclude all accounts with no activity in the specified period.
- Include. Include all accounts in your selection regardless of posting activity.
Select the Grouping tab.
In the Available Sort Options list box, highlight the segment(s), rollup(s), and/or attribute(s) to sort the report by, then click to move your selection(s) to the Assigned Sort Options list box.
If you selected multiple groupings, use and to arrange the groups in the order you want them applied.
If you want the report to start a new page for each change in one of the sorting options you specified, select the sorting option to break on from the Page Break Level drop-down list. If you do not want to insert page breaks, accept "(none)".
If you want the report to subtotal based on one of the sorting options you specified, select the sorting option to subtotal on from the Subtotal Level drop-down list. If you do not want to show subtotals, accept "(none)".
If at least one sort option is assigned, the Show Group Totals Only checkbox is enabled. Mark this checkbox if you want the report to show group totals without the account-level information behind the totals.
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extension is available for the report:

Accounts

×

Unit Conversion Rates Listing

Purpose

The Unit Conversion Rates Listing provides a list of unit conversion rates defined in the General Ledger.

Content

For each unit conversion rate included on the report, the listing shows:

"from" unit
"to" unit
effective date
conversion rate
operation
expiration date
memo text.

In addition, you can include one or more of the following:

timestamps
memos
custom fields.

The following total appears on the report:

record count.

Print the report

In the Navigation pane, highlight the General Ledger > Setup > Unit Conversion Tables > Rates folder.
Start the report set-up wizard.
- To report on all or a filtered subset of unit conversion rates:
  1. Right-click the Units folder and select Select and Report > Unit Conversion Rates Listing from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected unit conversion rates:
  1. In the HD view, select the unit conversion rates to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click .
Select the Options tab.
Mark the checkbox(es) for the additional information to include:
- Timestamps
- Memos
- Custom Fields (only visible if custom fields are set up)
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extensions are available for the report:

Unit conversion tables
Unit conversion rates

×

Unit Conversion Tables Listing

Purpose

The Unit Conversion Tables Listing provides a list of unit conversion tables defined in the General Ledger.

Content

For each unit conversion table included on the report, the listing shows:

"from" unit
"to" unit
description
operation (multiply or divide)
translation use.

In addition, you can include one or more of the following:

rates (effective dates, rate, memo)
timestamps
memos
custom fields.

The following total appears on the report:

record count.

Print the report

In the Navigation pane, highlight the General Ledger > Setup > Unit Conversion Tables folder.
Start the report set-up wizard.
- To report on all or a filtered subset of unit conversion tables:
  1. Right-click the Unit Conversion Tables folder and select Select and Report > Unit Conversion Tables Listing from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected unit conversion tables:
  1. In the HD view, select the unit conversion tables to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click .
- To report on a particular unit conversion table from the Unit Conversion Table window:
  1. In the HD view, locate and double-click the unit conversion table to report on. The Unit Conversion Table window opens with the unit conversion table loaded.
  2. Click .
Select the Options tab.
Mark the checkbox(es) for the additional information to include:
- Rates
- Timestamps
- Memos
- Custom Fields (only visible if custom fields are set up)
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extensions are available for the report:

Unit conversion tables
Unit conversion rates

×

Units Listing

Purpose

The Units Listing provides a list of units defined in the General Ledger.

Content

For each unit included on the report, the listing shows:

description
an indicator if the unit represents currency
scale.

In addition, you can include one or more of the following:

timestamps
memos
custom fields.

The following total appears on the report:

record count.

Print the report

In the Navigation pane, highlight the General Ledger > Setup > Units folder.
Start the report set-up wizard.
- To report on all or a filtered subset of units:
  1. Right-click the Units folder and select Select and Report > Units Listing from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected units:
  1. In the HD view, select the units to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click .
- To report on a particular unit from the Unit window:
  1. In the HD view, locate and double-click the unit to report on. The Unit window opens with the unit loaded.
  2. Click .
Select the Options tab.
Mark the checkbox(es) for the additional information to include:
- Timestamps
- Memos
- Custom Fields (only visible if custom fields are set up)
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extension is available for the report:

Units

×

Bank Accounts Listing

Purpose

The Bank Accounts Listing provides a list of the bank accounts defined in Bank Reconciliation.

Content

For each bank account included on the report, the listing shows:

description
bank name
bank account number
account type
whether the bank account has been flagged as obsolete.

In addition, you can include one or more of the following:

EFT information
timestamps
memos
custom fields.

The following total appears on the report:

record count.

Print the report

In the Navigation pane, highlight the Bank Reconciliation > Setup > Bank Accounts folder.
Start the report set-up wizard.
- To report on all or a filtered subset of bank accounts:
  1. Right-click the Bank Accounts folder and select Select and Report > Bank Accounts Listing from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected bank accounts:
  1. In the HD view, select the bank accounts to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click .
- To report on a particular bank account from the Bank Account window:
  1. In the HD view, locate and double-click the bank account to report on. The Bank Account window opens with the bank account loaded.
  2. Click .
Select the Options tab.
Mark the checkbox(es) for the additional information to include:
- EFT Information
- Report Options. To include a section at the end of the report with the report settings used to produce the report, leave the checkbox marked. To produce the report without this information, clear the checkbox.
- Timestamps
- Memos
- Custom Fields (only visible if custom fields are set up)
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extension is available for the report:

Bank accounts

×

Bank Contacts Listing

Purpose

The Bank Contacts Listing provides a list of bank contacts recorded in Bank Reconciliation.

Content

For each bank contact included on the report, the listing shows:

bank name
job title
phone number
mail stop
email address.

In addition, you can include one or more of the following:

name and phone number detail
timestamps
memos
custom fields.

The following total appears on the report:

record count.

Print the report

In the Navigation pane, highlight the Bank Reconciliation > Setup > Contacts folder.
Start the report set-up wizard.
- To report on all or a filtered subset of bank contacts:
  1. Right-click the Contacts folder and select Select and Report > Bank Contacts Listing from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected bank contacts:
  1. In the HD view, select the bank contacts to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click .
- To report on a particular bank contact from the Bank Contact window:
  1. In the HD view, locate and double-click the bank contact to report on. The Bank Contact window opens with the bank contact loaded.
  2. Click .
Select the Options tab.
Mark the checkbox(es) for the additional information to include:
- Name and Phone Number Detail
- Report Options. To include a section at the end of the report with the report settings used to produce the report, leave the checkbox marked. To produce the report without this information, clear the checkbox.
- Timestamps
- Memos
- Custom Fields (only visible if custom fields are set up)
In the Display Name field, select the order in which to present contact names on the listing. Your options are:
- First Name Last Name
- Last Name, First Name
Select the Sorting tab.
In the Available Sort Options list box, highlight the field(s) to sort the report by, then click to move your selection(s) to the Assigned Sort Options list box.
If you selected multiple sort fields, use and to arrange the sort fields in the order you want them applied.
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extension is available for the report:

Bank contacts

×

Bank Statements Listing

Purpose

The Bank Statements Listing provides a list of bank statements recorded in Bank Reconciliation.

Content

For each bank statement included on the report, the listing shows:

bank account name and statement date
description
GL date
whether the statement is closed.

In addition, you can include one or more of the following:

statement and reconciliation totals
unmerged entries not on hold
outstanding detail
reconciled detail
timestamps
memos
custom fields.

The following totals appear on the report:

record count
statement totals (optional)
GL reconcilation totals (optional)
outstanding transaction count (optional)
outstanding transaction total (optional)
reconciled transaction count (optional)
reconciled debits total (optional)
reconciled credits total (optional).

Print the report

In the Navigation pane, highlight the Bank Reconciliation > Statements folder.
Start the report set-up wizard.
- To report on all or a filtered subset of bank statements:
  1. Right-click the Statements folder and select Select and Report > Bank Statements Listing from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected bank statements:
  1. In the HD view, select the bank statements to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click .
- To report on a particular bank statement from the Bank Statement window:
  1. In the HD view, locate and double-click the bank statement to report on. The Bank Statement window opens with the bank statement loaded.
  2. Click .
Select the Options tab.
Mark the checkbox(es) for the additional information to include:
- Statement and Reconciliation Totals
- Unmerged Entries not on Hold
- Outstanding Detail
- Reconciled Detail
- Report Options. To include a section at the end of the report with the report settings used to produce the report, leave the checkbox marked. To produce the report without this information, clear the checkbox.
- Timestamps
- Memos
- Custom Fields (only visible if custom fields are set up)
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extension is available for the report:

Bank statements

×

Bank Transactions Listing

Purpose

The Bank Transactions Listing provides a list of the bank transactions recorded in Bank Reconciliation.

Content

For each bank transaction included on the report, the listing shows:

entry number
bank account name
transaction date
reference
description
statement date
whether the transaction is voided
if a debit, the debit amount
if a credit, the credit amount.

In addition, you can include one or more of the following:

reconciliation detail (date reconciled, date cleared, user who reconciled)
source and positive pay detail (batch - entry number - line number for GL entry, GL account, source package, source type, and record identifier [format depends on source type])
timestamps
memos
custom fields.

The following totals appear on the report:

grand totals.

Print the report

In the Navigation pane, highlight the Bank Reconciliation > Transactions folder.
Start the report set-up wizard.
- To report on all or a filtered subset of bank transactions:
  1. Right-click the Transactions folder and select Select and Report > Bank Transactions Listing from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected bank transactions:
  1. In the HD view, select the bank transactions to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click .
- To report on a particular bank statement from the Bank Statement window:
  1. In the HD view, locate and double-click the bank statement to report on. The Bank Statement window opens with the bank statement loaded.
  2. Click .
Select the Options tab.
Mark the checkbox(es) for the additional information to include:
- Reconciliation Detail
- Source and Positive Pay Detail
- Report Options. To include a section at the end of the report with the report settings used to produce the report, leave the checkbox marked. To produce the report without this information, clear the checkbox.
- Timestamps
- Memos
- Custom Fields (only visible if custom fields are set up)
Select the Sorting tab.
In the Available Sort Options list box, highlight the field(s) to sort the report by, then click to move your selection(s) to the Assigned Sort Options list box.
If you selected multiple sort fields, use and to arrange the sort fields in the order you want them applied.
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extension is available for the report:

Transactions

×

Banks Listing

Purpose

The Banks Listing provides a list of the banks defined in Bank Reconciliation.

Content

For each bank included on the report, the listing shows:

description
whether the bank has been flagged as obsolete.

In addition, you can include one or more of the following:

address information
contacts
timestamps
memos
custom fields.

The following total appears on the report:

record count.

Print the report

In the Navigation pane, highlight the Bank Reconciliation > Setup > Banks folder.
Start the report set-up wizard.
- To report on all or a filtered subset of banks:
  1. Right-click the Banks folder and select Select and Report > Banks Listing from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected banks:
  1. In the HD view, select the banks to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click .
- To report on a particular bank from the Bank window:
  1. In the HD view, locate and double-click the bank to report on. The Bank window opens with the bank loaded.
  2. Click .
Select the Options tab.
Mark the checkbox(es) for the additional information to include:
- Address Information
- Contacts
- Report Options. To include a section at the end of the report with the report settings used to produce the report, leave the checkbox marked. To produce the report without this information, clear the checkbox.
- Timestamps
- Memos
- Custom Fields (only visible if custom fields are set up)
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extension is available for the report:

Banks

×

Check Registers Listing

Purpose

The Check Registers Listing provides a list of the check registers defined in Bank Reconciliation.

Content

For each check register included on the report, the listing shows:

description
bank account name
last check number used.

In addition, you can include one or more of the following:

register control detail (GL account, report source, report design)
timestamps
memos
custom fields.

The following total appears on the report:

record count.

Print the report

In the Navigation pane, highlight the Bank Reconciliation > Setup > Bank Registers folder.
Start the report set-up wizard.
- To report on all or a filtered subset of check registers:
  1. Right-click the Bank Registers folder and select Select and Report > Check Registers Listing from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected check registers:
  1. In the HD view, select the check registers to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click .
- To report on a particular check register from the Check Register window:
  1. In the HD view, locate and double-click the check register to report on. The Check Register window opens with the check register loaded.
  2. Click .
Select the Options tab.
Mark the checkbox(es) for the additional information to include:
- Register Control Detail
- Report Options. To include a section at the end of the report with the report settings used to produce the report, leave the checkbox marked. To produce the report without this information, clear the checkbox.
- Timestamps
- Memos
- Custom Fields (only visible if custom fields are set up)
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extension is available for the report:

Check registers

×

Voided Forms Listing

Purpose

The Voided Forms Listing provides a list of the voided check forms recorded in Bank Reconciliation.

Content

For each range of voided check forms included on the report, the listing shows:

entry number
number of the first voided check in the range
number of the last voided check in the range
source
reason the checks were voided.

In addition, you can include one or more of the following:

timestamps
memos
custom fields.

The following total appears on the report:

record count.

Print the report

In the Navigation pane, highlight the Bank Reconciliation > Voided Forms folder.
Start the report set-up wizard.
- To report on all or a filtered subset of voided forms:
  1. Right-click the Voided Forms folder and select Select and Report > Voided Forms Listing from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected voided forms:
  1. In the HD view, select the voided forms to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click .
- To report on a particular voided form record from the Voided Form window:
  1. In the HD view, locate and double-click the voided form record to report on. The Voided Form window opens with the voided form record loaded.
  2. Click .
Select the Options tab.
Mark the checkbox(es) for the additional information to include:
- Report Options. To include a section at the end of the report with the report settings used to produce the report, leave the checkbox marked. To produce the report without this information, clear the checkbox.
- Timestamps
- Memos
- Custom Fields (only visible if custom fields are set up)
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extension is available for the report:

Voided forms

×

1099 Detail Report

Purpose

For each vendor in your selection, the 1099 Detail Report shows 1099 amounts by return type during a specified date range.

Content

For each vendor on the report, the report shows:

vendor name
vendor federal ID number
1099 income type
1099 total for transactions in the date range.

In addition, you can include one or more of the following:

payment detail (payment date, reference, merge number; invoice date, invoice number, merge number; invoice payment APCode, gross payment, amount)
reporting location.

The following total appears on the report:

record count.

Preinstalled saved answers

For your convenience, ActivityHD includes four preinstalled saved answers for common reporting scenarios.

Print the report

In the Navigation pane, highlight the Accounts Payable > Vendors folder.
Start the report set-up wizard.
- To report on all or a filtered subset of vendors:
  1. Right-click the Vendors folder and select Select and Report > 1099 Detail Report from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected vendors:
  1. In the HD view, select the vendors to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click and select 1099 Detail Report from the drop-down menu.
- To report on a particular vendor from the Vendor window:
  1. In the HD view, locate and double-click the vendor to report on. The Vendor window opens with the vendor loaded.
  2. Click and select 1099 Detail Report from the drop-down menu.
Select the Detail tab.
In the Payment Begin Date and Payment End Date fields, enter the range of vendor payment dates for which to include transaction information on the report.
In the Return Types section, ensure that the checkbox is marked for each 1099 return type you want to include on the report. Your options are:
- 1099-DIV Dividends and Distributions
- 1099-INT Interest Income
- 1099-MISC Miscellaneous Income
- 1099-NEC Nonemployee Compensation
- 1099-R Distributions from Pensions, ...
Select the Options tab.
If you only want to show vendors on the report that would be included in the 1099 creation process, mark the Apply Minimum Amount Limits checkbox.
If you want to suppress transaction detail and show only 1099 totals for each vendor, mark the Totals Only checkbox. If you mark this checkbox, the remaining checkboxes on the tab are disabled; skip to step 11.
If you want to limit the report to vendors who are missing required 1099 information or whose combined address fields exceed 40 characters, mark the Only Show Vendors with Validation Errors checkbox.
Mark the checkbox(es) for the additional information to include:
- Payment Detail
- Reporting Location
To include a section at the end of the report with the report settings used to produce the report, leave the Include Report Options checkbox marked. To produce the report without this information, clear the checkbox.
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extension is available for the report:

Vendors
Invoices
Payments

×

1099 Transmissions Listing

Purpose

The 1099 Transmissions Listing provides a list of the 1099 transmissions prepared for submission to the IRS along with the FIRE System results for each transmission.

Content

For each 1099 transmission included on the report, the listing shows:

transmission number
transmission description
tax year
file type
summary of FIRE System results for the transmission including filename, your filename, date received, payee count, and file status.

In addition, you can include one or more of the following:

timestamps
memos
custom fields.

The following total appears on the report:

record count.

Print the report

In the Navigation pane, highlight the Accounts Payable > Government > 1099 Transmissions folder.
Start the report set-up wizard.
- To report on all or a filtered subset of 1099 transmissions:
  1. Right-click the 1099 Transmissions folder and select Select and Report > 1099 Transmissions Listing from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected 1099 transmissions:
  1. In the HD view, select the 1099 transmissions to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click and select 1099 Transmissions Listing from the drop-down menu.
- To report on a particular 1099 transmission from the 1099 Transmission window:
  1. In the HD view, locate and double-click the 1099 transmission to report on. The 1099 Transmissions window opens with the 1099 transmission loaded.
  2. Click .
Select the Options tab.
To include a section at the end of the report with the report settings used to produce the report, leave the Include Report Options checkbox marked. To produce the report without this information, clear the checkbox.
Mark the checkbox(es) for the additional information to include:
- Timestamps
- Memos
- Custom Fields (only visible if custom fields are set up)
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extension is available for the report:

1099 transmissions

×

Aged Invoice Analysis

Purpose

Invoice aging categorizes outstanding invoices by how long they have gone unpaid. The Aged Invoice Analysis report shows amounts owed to vendors by aging category. This report is useful for determining cash outflow.

Content

For each vendor included on the report, the report shows:

vendor name
vendor balance
vendor totals by aging category.

In addition, you can include:

invoice information.

If you include invoice information, for each invoice represented on the report, the report shows:

invoice number
due date
invoice balance
invoice amount by aging category.

The following totals appear on the report:

grand totals for balance and aging categories.

Preinstalled saved answers

For your convenience, ActivityHD includes two preinstalled saved answers for common reporting scenarios:

"Current Aging"
"Reconcile to General Ledger"

Print the report

In the Navigation pane, highlight the Accounts Payable > Vendors folder.
Start the report set-up wizard.
- To report on all or a filtered subset of vendors:
  1. Right-click the Vendors folder and select Select and Report > Aged Invoice Analysis from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected vendors:
  1. In the HD view, select the vendors to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click and select Aged Invoice Analysis from the drop-down menu.
- To report on a particular vendor from the Vendor window:
  1. In the HD view, locate and double-click the vendor to report on. The Vendor window opens with the vendor loaded.
  2. Click and select Aged Invoice Analysis from the drop-down menu.
Select the Invoices tab.
Define any filters you want to apply to invoices represented in the data.
Select the Options tab.
In the Invoice Balance field, select how to present the invoice balance. Your options are:
- Current Balance
- Historical by Invoice Date
- Historical by GL Date
In the Aging Categories field, select which aging information you want to show on the report. Your options are:
- Past Due Only
- Past Due and Current
- All Invoices (Including Not Yet Due)
In the Outstanding Credits section, indicate how to handle outstanding credits.
1. To include outstanding credits on the report and age them in the appropriate aging column based on their due date, mark the Include Outstanding Credits checkbox. To exclude outstanding credits, clear the checkbox.
2. If you marked the Include Outstanding Credits checkbox, the Apply to Oldest Invoices checkbox is enabled. Mark the checkbox if you want to include all credit-balance invoices, even those not yet due, and apply them to the oldest aging columns with outstanding balances. If you do not mark the checkbox, and if you are not including "Not Yet Due" invoices, then credit-balance invoices that are not yet due are excluded.
In the Age Invoices By field, select the date to base aging on. Your options are:
- Due Date
- Invoice Date
To show invoice detail, mark the Include Invoice Information checkbox.
To include unmerged invoices if they are not on merge hold, mark the Include Unmerged Invoices not on Hold checkbox.
To include a section at the end of the report with the report settings used to produce the report, leave the Include Report Options checkbox marked. To produce the report without this information, clear the checkbox.
In the Report Date field, enter the date from which to calculate historical balances. The remaining date fields default to values based on this date and on the aging categories.
If you need to override the aging category date ranges, enter the correct range of dates for the "Current" category and any beginning date ranges which need to change. ActivityHD automatically calculates the ending dates for you. The date ranges must be contiguous and continuous.
Select the Sorting tab.
In the Available Sort Options list box, highlight the field(s) to sort the report by, then click to move your selection(s) to the Assigned Sort Options list box.
If you selected multiple sort fields, use and to arrange the sort fields in the order you want them applied.
If you want the report to start a new page for each change in one of the sorting options you specified, select the sorting option to break on from the Page Break Level drop-down list. If you do not want to insert page breaks, accept "(none)".
If you want the report to subtotal based on one of the sorting options you specified, select the sorting option to subtotal on from the Subtotal Level drop-down list. If you do not want to show subtotals, accept "(none)".
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extensions are available for the report:

Vendors
Invoices

×

APCodes Listing

Purpose

The APCodes Listing provides a list of the APCodes defined in Accounts Payable.

Content

For each APCode included on the report, the listing shows:

description
code type
1099 type
credit and/or debit accounts
rate detail.

For each rate detail line, the listing shows:

line number
effective date
percentage.

In addition, you can include one or more of the following:

timestamps
memos
custom fields.

The following total appears on the report:

record count.

Print the report

In the Navigation pane, highlight the Accounts Payable > Setup > APCodes folder.
Start the report set-up wizard.
- To report on all or a filtered subset of APCodes:
  1. Right-click the APCodes folder and select Select and Report > APCodes Listing from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected APCodes:
  1. In the HD view, select the APCodes to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click .
- To run the report for a particular APCode from the APCode window:
  1. In the HD view, locate and double-click the APCode to report on. The APCode window opens with the APCode loaded.
  2. Click .
Select the Options tab.
In the Rate Effective Date field, enter the date to test to determine which rates appear on the report.
To include a section at the end of the report with the report settings used to produce the report, leave the Include Report Options checkbox marked. To produce the report without this information, clear the checkbox.
Mark the checkbox(es) for the additional information to include:
- Timestamps
- Memos
- Custom Fields (only visible if custom fields are set up)
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extensions are available for the report:

APCodes
APCode detail

×

Cash Requirements Report

Purpose

The Cash Requirements Report lists outstanding invoices by vendor and amounts due by date range. You can use this report to project cash needs and to manage cash flow.

Content

For each vendor included on the report, the report shows:

vendor description
vendor class
outstanding invoices for the vendor
balance due to the vendor.

For each invoice included on the report, the report shows:

invoice number
due date
balance
amounts due by date range.

In addition, you can include one or more of the following:

invoices due before the earliest date in your date ranges
invoices due after the latest date in your date ranges
vendors with a balance of zero.

The following totals appear on the report:

grand totals.

Print the report

In the Navigation pane, highlight the Accounts Payable > Vendors folder.
Start the report set-up wizard.
- To report on all or a filtered subset of vendors:
  1. Right-click the Vendors folder and select Select and Report > Cash Requirements Report from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected vendors:
  1. In the HD view, select the vendors to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click and select Cash Requirements Report from the drop-down menu.
- To report on a particular vendor from the Vendor window:
  1. In the HD view, locate and double-click the vendor to report on. The Vendor window opens with the vendor loaded.
  2. Click and select Cash Requirements Report from the drop-down menu.
Select the Invoices tab.
Define any filters you want to apply to invoices represented in the data.
Select the Options tab.
Use the Report Payment Dates fields to define four contiguous payment date ranges to use for your cash requirements analysis. In the first row, enter the beginning and ending dates for the first payment date range. The remaining beginning dates are calculated from the ending date of the prior date range. Enter the ending dates for the remaining ranges.
In the Evaluate Using field, select the date to base your analysis on. Your options are:
- Due Date (No Discount)
- Maximum Discount Available
- Pay By Date (or Due Date)
In the Report Level field, select the level of detail you want to see on the report. Your options are:
- Invoice Detail
- Vendor Totals Only
- Grand Totals Only
Mark the checkbox(es) for the additional information to include:
- Invoices Due Before Earliest Date
- Invoices Due After Latest Date
- Zero Balance Vendors
If you selected "Invoice Detail" in the Report Level field, the Page Break Between Vendors checkbox is enabled. Mark the checkbox if you want information for each vendor to start on a new page.
To include a section at the end of the report with the report settings used to produce the report, leave the Include Report Options checkbox marked. To produce the report without this information, clear the checkbox.
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extension is available for the report:

Vendors

×

Check Register Report

Purpose

The Check Register Report provides a list of AP check payments.

Content

For each check, the report shows:

reference
check date
vendor ID
vendor description
net pay amount
merge number
voided check indication, if applicable.

If the GL summary is included, the following additional information is included in the GL Summary section for each account affected:

account number and name
unit
total credits
total debits.

The following totals appear on the report:

total number of payments
total amount of payments.

Print the report

In the Navigation pane, highlight the Accounts Payable > Payments folder.
Start the report set-up wizard.
- To report on all or a filtered subset of payments:
  1. Right-click the Payments folder and select Select and Report > Check Register Report from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected check payments:
  1. In the HD view, select the payments to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click .
- To report on a particular payment from the Payment window:
  1. In the HD view, locate and double-click the check payment to report on. The Payment window opens with the payment loaded.
  2. Click .
Select the Options tab.
If you want to include a summary of check payments by GL account, mark the Include GL Summary checkbox.
To include a section at the end of the report with the report settings used to produce the report, leave the Include Report Options checkbox marked. To produce the report without this information, clear the checkbox.
Select the Sorting tab.
In the Available Sort Options list box, highlight the field(s) to sort the report by, then click to move your selection(s) to the Assigned Sort Options list box.
If you selected multiple sort fields, use and to arrange the sort fields in the order you want them applied.
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extensions are available for the report:

Payments
Payment invoices

×

Classes Listing

Purpose

The Classes Listing provides a list of the vendor classes defined in Accounts Payable.

Content

For each vendor class included on the report, the listing shows:

description.

In addition, you can include one or more of the following:

timestamps
memos
custom fields.

The following total appears on the report:

record count.

Print the report

In the Navigation pane, highlight the Accounts Payable > Setup > Classes folder.
Start the report set-up wizard.
- To report on all or a filtered subset of vendor classes:
  1. Right-click the Classes folder and select Select and Report > Classes Listing from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected vendor classes:
  1. In the HD view, select the vendor classes to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click .
- To report on a particular vendor class from the Class window:
  1. In the HD view, locate and double-click the vendor class to report on. The Class window opens with the vendor class loaded.
  2. Click .
Select the Options tab.
To include a section at the end of the report with the report settings used to produce the report, leave the Include Report Options checkbox marked. To produce the report without this information, clear the checkbox.
Mark the checkbox(es) for the additional information to include:
- Timestamps
- Memos
- Custom Fields (only visible if custom fields are set up)
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extension is available for the report:

Classes

×

Contact Labels

Purpose

Contact Labels produces a list of vendor contact name and addresses formatted for label printing.

Content

For each vendor contact included, the labels show:

vendor name
vendor contact name
contact address.

Print the report

In the Navigation pane, highlight the Accounts Payable > Vendors > Contacts folder.
Start the report set-up wizard.
- To create labels for all or a filtered subset of vendor contacts:
  1. Right-click the Contacts folder and select Select and Report > Contact Labels from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To create labels for specifically selected vendor contacts:
  1. In the HD view, select the vendor contacts to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click and select Contact Labels from the drop-down menu.
- To create a label for a particular vendor contact from the Contact window:
  1. In the HD view, locate and double-click the vendor contact you want to create a label for. The Contact window opens with the vendor contact loaded.
  2. Click and select Contact Labels from the drop-down menu.
Select the Options tab.
In the Display Name field, select the order in which to present contact names on the labels. Your options are:
- First Name Last Name
- Last Name, First Name
Select the Sorting tab.
In the Available Sort Options list box, highlight the field(s) to sort the labels by, then click to move your selection(s) to the Assigned Sort Options list box.
If you selected multiple sort fields, use and to arrange the sort fields in the order you want them applied.
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extension is available for the report:

Contacts

×

Contacts Listing

Purpose

The Contacts Listing provides a list of contacts recorded for the vendors in Accounts Payable.

Content

For each vendor contact included on the report, the listing shows:

vendor contact's full name
vendor
job title
phone number
mail stop
email address
whether the contact is the vendor's primary contact
whether the contact has been flagged as obsolete.

In addition, you can include one or more of the following:

all phone numbers and name details
vendor locations
timestamps
memos
custom fields.

The following total appears on the report:

record count.

Print the report

In the Navigation pane, highlight the Accounts Payable > Vendors > Contacts folder.
Start the report set-up wizard.
- To report on all or a filtered subset of vendor contacts:
  1. Right-click the Contacts folder and select Select and Report > Contacts Listing from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected vendor contacts:
  1. In the HD view, select the vendor contacts to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click and select Contacts Listing from the drop-down menu.
- To report on a particular vendor contact from the Contact window:
  1. In the HD view, locate and double-click the vendor contact to report on. The Contact window opens with the vendor contact loaded.
  2. Click and select Contacts Listing from the drop-down menu.
Select the Options tab.
Mark the checkbox(es) for the additional information to include:
- All Phone Numbers and Name Details
- Vendor Locations
- Report Options. To include a section at the end of the report with the report settings used to produce the report, leave the checkbox marked. To produce the report without this information, clear the checkbox.
- Timestamps
- Memos
- Custom Fields (only visible if custom fields are set up)
To include a section at the end of the report with the report settings used to produce the report, leave the Include Report Options checkbox marked. To produce the report without this information, clear the checkbox.
In the Display Name field, select the order in which to present contact names on the listing. Your options are:
- First Name Last Name
- Last Name, First Name
Select the Sorting tab.
In the Available Sort Options list box, highlight the field(s) to sort the report by, then click to move your selection(s) to the Assigned Sort Options list box.
If you selected multiple sort fields, use or to arrange the sort fields in the order you want them applied.
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extension is available for the report:

Contacts

×

Distribution Templates Listing

Purpose

The Distribution Templates Listing provides a list of the distribution templates defined in Accounts Payable.

Content

For each distribution template included on the report, the listing shows:

description.

In addition, you can include one or more of the following:

effective date detail (effective date, obsolete flag, distribution lines, total share)
detail attributes
timestamps
memos
custom fields.

If you include effective date detail, the report shows the following information for each distribution line:

line number
account number
account description
share
percentage.

The following total appears on the report:

record count.

Print the report

In the Navigation pane, highlight the Accounts Payable > Setup > Distribution Templates folder.
Start the report set-up wizard.
- To report on all or a filtered subset of distribution templates:
  1. Right-click the Distribution Templates folder and select Select and Report > Distribution Templates Listing from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected distribution templates:
  1. In the HD view, select the distribution templates to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click .
- To report on a particular distribution template from the Distribution Template window:
  1. In the HD view, locate and double-click the distribution template to report on. The Distribution Template window opens with the distribution template loaded.
  2. Click .
Select the Options tab.
Mark the checkbox(es) for the additional information to include:
- Effective Date Detail - If you mark this checkbox, the Effective Date field and the Include Detail Attributes checkbox are enabled. In the Effective Date field, enter the date to test to determine which detail is included on the report.
  - Detail Attributes
- Report Options. To include a section at the end of the report with the report settings used to produce the report, leave the checkbox marked. To produce the report without this information, clear the checkbox.
- Timestamps
- Memos
- Custom Fields (only visible if custom fields are set up)
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extensions are available for the report:

Distribution templates
Distribution template date
Distribution template detail

×

Invoice APCodes Listing

Purpose

The Invoice APCodes Listing shows APCode detail for selected invoice APCodes.

Content

When printed to include details, for each invoice APCode detail line, the report shows:

APCode
vendor
invoice date
invoice number
basis amount
percent (if applicable)
APCode amount.

The following totals appear on the report:

grand totals.

Print the report

In the Navigation pane, highlight the Accounts Payable > Invoices > Invoice APCodes folder.
Start the report set-up wizard.
- To report on all or a filtered subset of invoice APCodes:
  1. Right-click the Invoice APCodes folder and select Select and Report > Invoice APCodes Listing from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected invoice APCodes:
  1. In the HD view, select the invoice APCodes to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click .
Select the Options tab.
In the Begin Date and End Date fields, enter the range of dates for which to include invoice APCode detail on the report.
Ensure the Include Detail checkbox is marked if you want to include APCode detail on the report. If you clear the checkbox, the report shows grand totals only.
To include a section at the end of the report with the report settings used to produce the report, leave the Include Report Options checkbox marked. To produce the report without this information, clear the checkbox.
Select the Sorting tab.
In the Available Sort Options list box, highlight the field(s) to sort the report by, then click to move your selection(s) to the Assigned Sort Options list box.
If you selected multiple sort fields, use and to arrange the sort fields in the order you want them applied.
If you want the report to start a new page for each change in one of the sorting options you specified, select the sorting option to break on from the Page Break Level drop-down list. If you do not want to insert page breaks, accept "(none)".
If you want the report to subtotal based on one of the sorting options you specified, select the sorting option to subtotal on from the Subtotal Level drop-down list. If you do not want to show subtotals, accept "(none)".
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extension is available for the report:

Invoice APCodes

×

Invoice Extra GL Listing

Purpose

The Invoice Extra GL Listing shows the selected extra GL lines.

Content

For each extra GL line included on the report, the listing shows:

account number
GL date
vendor
invoice date
invoice number
batch-entry-line
debit amount
credit amount.

The following totals appear on the report:

grand totals.

Print the report

In the Navigation pane, highlight the Accounts Payable > Invoices > Invoice Extra GL folder.
Start the report set-up wizard.
- To report on all or a filtered subset of extra GL lines:
  1. Right-click the Invoice Extra GL folder and select Select and Report > Invoice Extra GL Listing from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected extra GL lines:
  1. In the HD view, select the extra GL lines to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click .
Select the Options tab.
Ensure the Include Detail checkbox is marked if you want to include extra GL lines on the report. If you clear the checkbox, the report shows grand totals only.
To include a section at the end of the report with the report settings used to produce the report, leave the Include Report Options checkbox marked. To produce the report without this information, clear the checkbox.
Select the Sorting tab.
In the Available Sort Options list box, highlight the field(s) to sort the report by, then click to move your selection(s) to the Assigned Sort Options list box.
If you selected multiple sort fields, use and to arrange the sort fields in the order you want them applied.
If you want the report to start a new page for each change in one of the sorting options you specified, select the sorting option to break on from the Page Break Level drop-down list. If you do not want to insert page breaks, accept "(none)".
If you want the report to subtotal based on one of the sorting options you specified, select the sorting option to subtotal on from the Subtotal Level drop-down list. If you do not want to show subtotals, accept "(none)".
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extension is available for the report:

Invoice extra GL

×

Invoice GL Detail Listing

Purpose

The Invoice GL Detail Listing shows how invoices are distributed to GL accounts.

Content

For each invoice GL detail line included on the report, the listing shows:

GL account number
GL date
vendor name
invoice date
invoice number
batch - entry - line number
debit amount
credit amount.

The following totals appear on the report:

grand totals.

Print the report

In the Navigation pane, highlight the Accounts Payable > Invoices > Invoice GL Detail folder.
Start the report set-up wizard.
- To report on all or a filtered subset of GL detail items:
  1. Right-click the Invoice GL Detail folder and select Select and Report > Invoice GL Detail Listing from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected GL detail items:
  1. In the HD view, select the GL detail items to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click .
- To report on a particular GL detail item from the Invoice GL Detail window:
  1. In the HD view, locate and double-click the GL detail item to report on. The Invoice GL Detail window opens with the detail item loaded.
  2. Click .
Select the Options tab.
Ensure the Include Detail checkbox is marked if you want to include GL detail on the report. If you clear the checkbox, the report shows grand totals only.
To include a section at the end of the report with the report settings used to produce the report, leave the Include Report Options checkbox marked. To produce the report without this information, clear the checkbox.
Select the Sorting tab.
In the Available Sort Options list box, highlight the field(s) to sort the report by, then click to move your selection(s) to the Assigned Sort Options list box.
If you selected multiple sort fields, use and to arrange the sort fields in the order you want them applied.
If you want the report to start a new page for each change in one of the sorting options you specified, select the sorting option to break on from the Page Break Level drop-down list. If you do not want to insert page breaks, accept "(none)".
If you want the report to subtotal based on one of the sorting options you specified, select the sorting option to subtotal on from the Subtotal Level drop-down list. If you do not want to show subtotals, accept "(none)".
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extension is available for the report:

Invoice GL detail

×

Invoice Payment Analysis

Purpose

The Invoice Payment Analysis report shows invoice and payment transactions by vendor.

Content

For each vendor included on the report, the report shows:

vendor name
information about invoice and payment transactions
vendor totals.

For each transaction included on the report, the report shows:

transaction date
transaction type
reference
merge number
payment number
invoice or payment amount
balance.

In addition, you can include one or more of the following:

voided payments
voided invoices
invoices on payment hold
PO commitments
zero balance/no activity vendors.

The following totals appear on the report:

grand totals.

Print the report

In the Navigation pane, highlight the Accounts Payable > Vendors folder.
Start the report set-up wizard.
- To report on all or a filtered subset of vendors:
  1. Right-click the Vendors folder and select Select and Report > Invoice Payment Analysis from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected vendors:
  1. In the HD view, select the vendors to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click and select Invoice Payment Analysis from the drop-down menu.
- To report on a particular vendor from the Vendor window:
  1. In the HD view, locate and double-click the vendor to report on. The Vendor window opens with the vendor loaded.
  2. Click and select Invoice Payment Analysis from the drop-down menu.
Select the Detail tab.
In the AP Account Like field, enter an account mask or a specific AP account number if you want to restrict the report to transactions with certain AP accounts.
In the Unit Like field, enter a unit mask or a specific unit to restrict the report to transactions that reference items with certain units.
In the Begin Date and End Date fields, enter the range of dates for which to include transactions on the report.
Mark the checkbox(es) for the additional information to include:
- Voided Payments
- Voided Invoices
- Invoices on Payment Hold
- PO Commitments
In the Limit Options by field, select the type of date to use to determine if an invoice meets your date range criteria. Your options are:
- Invoice Date
- GL Posting Date
Select the Options tab.
If you want the report to show transactions for vendors with a zero balance or with no activity in the date range you specified, mark the Include Zero Balances/No Actvity Vendors checkbox.
To include a section at the end of the report with the report settings used to produce the report, leave the Include Report Options checkbox marked. To produce the report without this information, clear the checkbox.
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extension is available for the report:

Vendors

×

Invoices Listing

Purpose

The Invoices Listing provides a list, by batch number, of the invoices recorded in Accounts Payable.

Content

For each batch number, the listing shows:

vendor
vendor description
merge number
invoice detail.

For each invoice represented, the listing shows:

invoice date
invoice number
invoice description
GL batch - entry number
invoice amount
GL date
PO number
AP account
source
balance
whether invoice is on merge hold
whether payment is on hold
invoice status.

In addition, you can include one or more of the following:

approval status (department, status, amount, date, approved by) [only available when Purchasing is installed and AP invoice approval is enabled]
approval history (approval date, removed date, approval level, approval status, approved by, approval amount, approval note) [only available when Purchasing is installed and AP invoice approval is enabled]
payment location, terms, and payment detail (payment address; terms code, due date, basis, pay by date; payment date, reference, merge number, net payment)
Note
Payment detail includes unmerged payments so that you can see how the balance is calculated.
attributes (both invoice usage attributes and invoice detail usage attributes)
APCodes (code, description, type, basis, percent, amount)
GL detail (for each detail line: line number, GL account, account description, unit, debit or credit amount; GL summary)
extra GL (for each detail line: line number, extra GL account, account description, date, unit, debit or credit amount; extra GL summary)
GL Summary section (unit; for each account: account, account description, total debits, total credits)
timestamps
memos
custom fields.

The following totals appear on the report:

invoice totals (count, amount, balance)
commitment totals (count, amount, balance)
grand totals (amount, balance).

Print the report

In the Navigation pane, highlight the Accounts Payable > Invoices folder.
Start the report set-up wizard.
- To report on all or a filtered subset of invoices:
  1. Right-click the Invoices folder and select Select and Report > Invoices Listing from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected invoices:
  1. In the HD view, select the invoices to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click .
- To report on a particular invoice from the AP Invoice window:
  1. In the HD view, locate and double-click the invoice to report on. The AP Invoice window opens with the invoice loaded.
  2. Click .
Select the Options tab.
Mark the checkbox(es) for the additional information to include:
- Approval Status (only visible when Purchasing is installed and AP invoice approval is enabled)
- Approval History (only visible when Purchasing is installed and AP invoice approval is enabled)
- Payment Location, Terms, and Payment Detail
- Attributes
- APCodes
- GL Detail
- Extra GL
- GL Summary
- Report Options. To include a section at the end of the report with the report settings used to produce the report, leave the checkbox marked. To produce the report without this information, clear the checkbox.
- Timestamps
- Memos
- Custom Fields (only visible if custom fields are set up)
Select the Sorting tab.
In the Available Sort Options list box, highlight the field(s)/attribute(s) to sort the report by, then click to move your selection(s) to the Assigned Sort Options list box.
If you selected multiple sort fields, use and to arrange the sort fields in the order you want them applied.
Select the Output tab.
In the Design field, look up and select the report design to use.
There are two built-in report designs for the Invoices Listing:
- AP Invoices - This design lists invoices by batch and entry number.
- AP Invoices by Vendor - This design groups invoices by vendor.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extensions are available for the report:

Invoices
Journal entries
Invoice APCodes
Invoice AP extra GL
Payment invoices
Invoice approval history (only available when Purchasing is installed and AP invoice approval is enabled)

×

Location Labels

Purpose

Location Labels produces a list of vendor location addresses formatted for label printing.

Content

For each vendor location included, the labels show:

vendor name
vendor location address.

Print the report

In the Navigation pane, highlight the Accounts Payable > Vendors > Locations folder.
Start the report set-up wizard.
- To create labels for all or a filtered subset of vendor locations:
  1. Right-click the Locations folder and select Select and Report > Location Labels from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To create labels for specifically selected vendor locations:
  1. In the HD view, select the vendor locations to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click and select Location Labels from the drop-down menu.
- To create a label for a particular vendor location from the Location window:
  1. In the HD view, locate and double-click the vendor location you want to create a label for. The Location window opens with the vendor location loaded.
  2. Click and select Location Labels from the drop-down menu.
Select the Sorting tab.
In the Available Sort Options list box, highlight the field(s) to sort the labels by, then click to move your selection(s) to the Assigned Sort Options list box.
If you selected multiple sort fields, use and to arrange the sort fields in the order you want them applied.
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extension is available for the report:

Locations

×

Locations Listing

Purpose

The Locations Listing provides a list of locations for the vendors tracked in Accounts Payable.

Content

For each vendor location included on the report, the listing shows:

vendor code
location code
location description
whether the location is flagged as obsolete
whether the location is the default order location
whether the location is the default payment location
whether the location is the default report location.

In addition, you can include one or more of the following:

addresses
EFT information (ACH account type, ABA routing number, account number, account nickname)
timestamps
memos
custom fields.

The following total appears on the report:

record count.

Print the report

In the Navigation pane, highlight the Accounts Payable > Vendors > Locations folder.
Start the report set-up wizard.
- To report on all or a filtered subset of vendor locations:
  1. Right-click the Locations folder and select Select and Report > Locations Listing from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected vendor locations:
  1. In the HD view, select the vendor locations to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click and select Locations Listing from the drop-down menu.
- To report on a particular vendor location from the Location window:
  1. In the HD view, locate and double-click the vendor location to report on. The Location window opens with the selected vendor location loaded.
  2. Click and select Locations Listing from the drop-down menu.
Select the Options tab.
Mark the checkbox(es) for the additional information to include:
- Addresses
- EFT Information
- Report Options. To include a section at the end of the report with the report settings used to produce the report, leave the checkbox marked. To produce the report without this information, clear the checkbox.
- Timestamps
- Memos
- Custom Fields (only visible if custom fields are set up)
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extension is available for the report:

Locations

×

Note Types Listing

Purpose

The Note Types Listing provides a list of the note types defined in Accounts Payable.

Content

For each note type included on the report, the listing shows:

description
whether the note type has been flagged as obsolete
whether the note type requires a vendor reference
whether the note type requires a contact reference
whether the note type requires an invoice reference
whether the note type requires a payment reference.

In addition, you can include one or more of the following:

timestamps
memos
custom fields.

The following total appears on the report.

record count.

Print the report

In the Navigation pane, highlight the Accounts Payable > Setup > Note Types folder.
Start the report set-up wizard.
- To report on all or a filtered subset of note types:
  1. Right-click the Note Types folder and select Select and Report > Note Types Listing from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected note types:
  1. In the HD view, select the note types to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click .
- To report on a particular note type from the Note Type window:
  1. In the HD view, locate and double-click the note type to report on. The Note Type window opens with the note type loaded.
  2. Click .
Select the Options tab.
To include a section at the end of the report with the report settings used to produce the report, leave the Include Report Options checkbox marked. To produce the report without this information, clear the checkbox.
Mark the checkbox(es) for the additional information to include:
- Timestamps
- Memos
- Custom Fields (only visible if custom fields are set up)
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extension is available for the report:

Note types

×

Notes Listing

Purpose

The Notes Listing provides a list of the notes recorded in Accounts Payable.

Content

For each note included on the report, the listing shows:

number
date and time
description
user
note type
note text.

In addition, you can include one or more of the following:

references
timestamps
memos
custom fields.

The following total appears on the report:

record count.

Print the report

In the Navigation pane, highlight the Accounts Payable > Notes folder.
Start the report set-up wizard.
- To report on all or a filtered subset of notes:
  1. Right-click the Notes folder and select Select and Report > Notes Listing from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected notes:
  1. In the HD view, select the notes to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click .
- To report on a particular note from the Note window:
  1. In the HD view, locate and double-click the note to report on. The Note window opens with the note loaded.
  2. Click .
Select the Options tab.
Mark the checkbox(es) for the additional information to include:
- References
- Report Options. To include a section at the end of the report with the report settings used to produce the report, leave the checkbox marked. To produce the report without this information, clear the checkbox.
- Timestamps
- Memos
- Custom Fields (only visible if custom fields are set up)
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extensions are available for the report:

Notes
Note types

×

Payment APCodes Listing

Purpose

The Payment APCodes Listing shows APCode detail for selected payment APCodes.

Content

When printed to include details, for each payment APCode detail line, the report shows:

APCode
vendor
payment date
batch-entry-line number
invoice number
basis amount
percent (if applicable)
APCode amount.

The following totals appear on the report:

grand totals.

Print the report

In the Navigation pane, highlight the Accounts Payable > Payments > Payment APCodes folder.
Start the report set-up wizard.
- To report on all or a filtered subset of payment APCodes:
  1. Right-click the Payment APCodes folder and select Select and Report > Payment APCodes Listing from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected payment APCodes:
  1. In the HD view, select the payment APCodes to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click .
Select the Options tab.
In the Begin Date and End Date fields, enter the range of dates for which to include payment APCode detail on the report.
Ensure the Include Detail checkbox is marked if you want to include APCode detail on the report. If you clear the checkbox, the report shows grand totals only.
To include a section at the end of the report with the report settings used to produce the report, leave the Include Report Options checkbox marked. To produce the report without this information, clear the checkbox.
Select the Sorting tab.
In the Available Sort Options list box, highlight the field(s) to sort the report by, then click to move your selection(s) to the Assigned Sort Options list box.
If you selected multiple sort fields, use and to arrange the sort fields in the order you want them applied.
If you want the report to start a new page for each change in one of the sorting options you specified, select the sorting option to break on from the Page Break Level drop-down list. If you do not want to insert page breaks, accept "(none)".
If you want the report to subtotal based on one of the sorting options you specified, select the sorting option to subtotal on from the Subtotal Level drop-down list. If you do not want to show subtotals, accept "(none)".
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extension is available for the report:

Payment APCodes

×

Payments Listing

Purpose

The Payments Listing provides a list, by batch number, of payments recorded in Accounts Payable.

Content

For each batch number, the listing shows:

payment information.

For each payment represented, the listing shows:

merge number
payment description
bank account number
payment date
GL batch - entry number
payment type
reference
vendor name
vendor description
discount account
gross amount
discount amount
net payment amount
amount withheld
amount reported.

In addition, you can include one or more of the following:

payment detail (invoice number, invoice date, invoice description, balance, gross amount, discount, net payment, amount withheld, amount reported)
APCodes (invoice number, APCode, description, type, basis, percent, amount)
payment distributions (for each distribution line: invoice number, date, distribution account and description, unit, invoice distribution amount, payment distribution amount)
GL detail (for each detail line: line number, invoice number, GL detail account, unit, debit or credit amount)
addresses
timestamps
memos
custom fields.

The following totals appear on the report:

grand totals.

Print the report

In the Navigation pane, highlight the Accounts Payable > Payments folder.
Start the report set-up wizard.
- To report on all or a filtered subset of payments:
  1. Right-click the Payments folder and select Select and Report > Payments Listing from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected payments:
  1. In the HD view, select the payments to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click .
- To report on a particular payment from the Payment window:
  1. In the HD view, locate and double-click the payment to report on. The Payment window opens with the payment loaded.
  2. Click .
Select the Options tab.
Mark the checkbox(es) for the additional information to include:
- Payment Detail
- APCodes
- Payment Distributions
- GL Detail
- Addresses
- Report Options. To include a section at the end of the report with the report settings used to produce the report, leave the checkbox marked. To produce the report without this information, clear the checkbox.
- Timestamps
- Memos
- Custom Fields (only visible if custom fields are set up)
Select the Sorting tab.
In the Available Sort Options list box, highlight the field(s) to sort the report by, then click to move your selection(s) to the Assigned Sort Options list box.
If you selected multiple sort fields, use and to arrange the sort fields in the order you want them applied.
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extensions are available for the report:

Payments
Payment invoices
Payment APCodes
Payment GL detail

×

Recurring Invoices Listing

Purpose

The Recurring Invoices Listing provides details for the recurring invoices defined in Accounts Payable.

Content

For each recurring invoice represented, the listing shows:

vendor name
vendor description
beginning date for using the recurring invoice
the day of the month to post the invoice
purchase order number
whether the recurring invoice is on payment hold
GL batch name
recurring invoice number
recurring invoice description
the date to stop using the recurring invoice
invoice amount
whether duplicates are allowed
whether the recurring invoice is on merge hold
AP account number.

In addition, you can include one or more of the following:

departments and approval statuses (if Purchasing is installed, AP invoice approval is enabled, and a recurring invoice has a department and/or approval status specified)
payment locations and terms (payment address; terms code, description, basis)
attributes (both invoice usage attributes and invoice detail usage attributes)
APCodes (code, description, type, basis)
GL detail (for each detail line: line number, GL account and description, unit, debit or credit amount)
GL Summary section (account, account description, attributes, total debits, total credits)
timestamps
memos
custom fields.

The following totals appear on the report:

total count of recurring invoices
total amount of recurring invoices.

Print the report

In the Navigation pane, highlight the Accounts Payable > Invoices > Recurring folder.
Start the report set-up wizard.
- To report on all or a filtered subset of recurring invoices:
  1. Right-click the Recurring folder and select Select and Report > Recurring Invoices Listing from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected recurring invoices:
  1. In the HD view, select the recurring invoices to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click .
- To report on a particular recurring invoice from the Recurring AP Invoice window:
  1. In the HD view, locate and double-click the recurring invoice to report on. The Recurring AP Invoice window opens with the recurring invoice loaded.
  2. Click .
Select the Options tab.
Mark the checkbox(es) for the additional information to include:
- Approval Status (only visible when Purchasing is installed and AP invoice approval is enabled)
- Payment Locations and Terms
- Attributes
- APCodes
- GL Detail
- GL Summary
- Report Options. To include a section at the end of the report with the report settings used to produce the report, leave the checkbox marked. To produce the report without this information, clear the checkbox.
- Timestamps
- Memos
- Custom Fields (only visible if custom fields are set up)
Select the Sorting tab.
In the Available Sort Options list box, highlight the field(s) to sort the report by, then click to move your selection(s) to the Assigned Sort Options list box.
If you selected multiple sort fields, use and to arrange the sort fields in the order you want them applied.
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extensions are available for the report:

Recurring invoices
Recurring APCodes

×

Terms Listing

Purpose

The Terms Listing provides a list of the payment terms defined in Accounts Payable.

Content

For each payment terms included on the report, the listing shows:

description
number of days from the reference date that payment is due
payment reference date
day of the month the vendor uses as basis for end-of-month.

In addition, you can include one or more of the following:

terms detail (number of days from the reference date that discount applies, discount reference date, discount percentage)
timestamps
memos
custom fields.

The following total appears on the report:

record count.

Print the report

In the Navigation pane, highlight the Accounts Payable > Setup > Terms folder.
Start the report set-up wizard.
- To report on all or a filtered subset of payment terms:
  1. Right-click the Terms folder and select Select and Report > Terms Listing from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected payment terms:
  1. In the HD view, select the payment terms to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click .
- To report on a particular payment terms from the Terms window:
  1. In the HD view, locate and double-click the terms to report on. The Terms window opens with the payment terms loaded.
  2. Click .
Select the Options tab.
Mark the checkbox(es) for the additional information to include:
- Detail
- Report Options. To include a section at the end of the report with the report settings used to produce the report, leave the checkbox marked. To produce the report without this information, clear the checkbox.
- Timestamps
- Memos
- Custom Fields (only visible if custom fields are set up)
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extensions are available for the report:

Terms
Terms discount

×

Vendor Invoices Report

Purpose

The Vendor Invoices Report summarizes invoice information by vendor.

Content

For each vendor included on the report, the report shows:

vendor description
number of invoices
amount of invoices
balance.

In addition, you can include one or more of the following:

invoice detail (invoice date, invoice number, invoice description, GL batch - entry number, source, amount, GL date, batch-entry number, AP account, merge number, purchase order number, due date, balance, whether the invoice is on merge hold, whether the invoice is on payment hold, whether the invoice has been voided, invoice status)
approval status (department, status, approval amount, approval date, and approved by) [only available when Purchasing is installed and AP invoice approval is enabled]
approval history (approval date, removed date, approval level, approval status, approved by, approval amount, approval notes) [only available when Purchasing is installed and AP invoice approval is enabled]
payment location, terms, and payment detail (payment address; terms code, due date, basis, pay by date; payment date, reference, merge number, net payment)
attributes (both invoice usage and invoice detail usage attributes)
APCodes (code, description, type, basis, percent, amount)
GL detail (for each detail line: line number, GL account and description, unit, debit or credit amount; GL summary)
extra GL (for each detail line: line number, extra GL account, account description, date, unit, debit or credit amount; extra GL summary)
GL Summary section (unit; for each account: account number, account description, total debits, total credits)
timestamps
memos
custom fields.

The following totals appear on the report:

vendor totals
- invoice count, amount, balance
- commitment count, amount, balance
- vendor total amount, total balance
grand totals
- invoice count, amount, balance
- commitment count, amount, balance
- grand total amount, total balance.

Print the report

In the Navigation pane, highlight the Accounts Payable > Vendors folder.
Start the report set-up wizard.
- To report on all or a filtered subset of vendors:
  1. Right-click the Vendors folder and select Select and Report > Vendor Invoices Report from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected vendors:
  1. In the HD view, select the vendors to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click and select Vendor Invoices Report from the drop-down menu.
- To report on a particular vendor from the Vendor window:
  1. In the HD view, locate and double-click the vendor to report on. The Vendor window opens with the vendor loaded.
  2. Click and select Vendor Invoices Report from the drop-down menu.
Select the Invoices tab.
Define any filters you want to apply to invoices represented in the data.
Select the Options tab.
If you want to include invoice details on the report, mark the Include Invoice Information checkbox. The remaining checkboxes are enabled.
Mark the checkbox(es) for the additional information to include:
- Approval Status (only visible when Purchasing is installed and AP invoice approval is enabled)
- Approval History (only visible when Purchasing is installed and AP invoice approval is enabled)
- Payment Location, Terms, and Payment Detail
- Attributes
- APCodes
- GL Detail
- Extra GL
- GL Summary
- Report Options. To include a section at the end of the report with the report settings used to produce the report, leave the checkbox marked. To produce the report without this information, clear the checkbox.
- Memos
- Timestamps
- Custom Fields (only visible if custom fields are set up)
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extensions are available for the report:

Vendors
Invoices
Invoice APCodes
Payment invoices
Invoice AP extra GL
Invoice approval history (only available when Purchasing is installed and AP invoice approval is enabled)

×

Vendor Payments Report

Purpose

The Vendor Payments Report summarizes payment information by vendor.

Content

For each vendor included on the report, the report shows:

vendor description
number of payments
gross payment amount
discount amount
amount withheld
amount reported
net payment amount.

In addition, you can include one or more of the following:

payment detail (payment date, reference, description, whether payment is on merge hold, bank account, net payment, amount withheld, gross payment, merge number, batch - entry number, source, type, whether the payment has been voided, discount account, discount amount, amount reported, GL batch name - entry number)
invoice detail (invoice number, invoice date, description, amount, balance, discount amount, net payment, amount withheld, gross amount)
APCodes (invoice number, code, code description, type, basis, percent, amount)
payment distributions (invoice number, distribution date, distribution account, unit, invoice distribution amount, payment distribution amount)
GL detail (for each detail line: line number, GL detail account, unit, debit or credit amount; GL summary)
addresses and timestamps
memos
custom fields.

The following totals appear on the report:

grand totals.

Print the report

In the Navigation pane, highlight the Accounts Payable > Vendors folder.
Start the report set-up wizard.
- To report on all or a filtered subset of vendors:
  1. Right-click the Vendors folder and select Select and Report > Vendor Payments Report from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected vendors:
  1. In the HD view, select the vendors to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click and select Vendor Payments Report from the drop-down menu.
- To report on a particular vendor from the Vendor window:
  1. In the HD view, locate and double-click the vendor to report on. The Vendor window opens with the vendor loaded.
  2. Click and select Vendor Payments Report from the drop-down menu.
Select the Payments tab.
Define any filters you want to apply to payments represented in the data.
Select the Options tab.
If you want to include payment details on the report, mark the Include Payment Information checkbox. The remaining checkboxes are enabled.
Mark the checkbox(es) for the additional information to include:
- Invoice Detail
- APCodes
- Payment Distributions
- GL Detail
- Addresses and Timestamps
- Memos
- Custom Fields (only visible if custom fields are set up)
To include a section at the end of the report with the report settings used to produce the report, leave the Include Report Options checkbox marked. To produce the report without this information, clear the checkbox.
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extensions are available for the report:

Payments
Vendors
Invoices
Payment invoices
Invoice GL detail
Payment APCodes
Payment GL detail

×

Vendor Labels

Purpose

Vendor Labels produces a list of vendor addresses formatted for label printing. You specify which type of vendor location to use as the address source.

Content

For each vendor included, the labels show:

vendor name and description
vendor address.

Print the report

In the Navigation pane, highlight the Accounts Payable > Vendors folder.
Start the report set-up wizard.
- To create labels for all or a filtered subset of vendors:
  1. Right-click the Vendors folder and select Select and Report > Vendor Labels from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To create labels for specifically selected vendors:
  1. In the HD view, select the vendors to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click and select Vendor Labels from the drop-down menu.
- To create a label for a particular vendor from the Vendor window:
  1. In the HD view, locate and double-click the vendor you want to create a label for. The Vendor window opens with the vendor loaded.
  2. Click and select Vendor Labels from the drop-down menu.
Select the Options tab.
In the Location field, select the type of location to use as the source of addresses for the labels. Your options are:
- Order
- Payment
- Reporting
Select the Sorting tab.
In the Available Sort Options list box, highlight the field(s) to sort the labels by, then click to move your selection(s) to the Assigned Sort Options list box.
If you selected multiple sort fields, use and to arrange the sort fields in the order you want them applied.
Select the Output tab.
In the Design field, look up and select the report design to use.
There are four built-in vendor label designs:
- Folder 3 Across Labels - This design is set up for 3-across folder labels.
- Vendor 3 Across Labels - This design is set up for 3-across address labels.
- Vendor Labels - This design is set up for 2-across address labels.
- Vendor Mailing Labels - The address block for these labels does not include the vendor code.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extension is available for the report:

Vendors

×

Vendors Listing

Purpose

The Vendors Listing provides a list of the vendors tracked in Accounts Payable.

Content

For each vendor included on the report, the listing shows:

vendor description
vendor class
default payment terms
"pay by" days
preferred payment method
customer number.

In addition, you can include one or more of the following:

vendor ID and controls
PO defaults
GL defaults
default APCodes
vendor locations
vendor contacts
federal ID
timestamps
memos
custom fields.

The following total appears on the report:

record count.

Print the report

In the Navigation pane, highlight the Accounts Payable > Vendors folder.
Start the report set-up wizard.
- To report on all or a filtered subset of vendors:
  1. Right-click the Vendors folder and select Select and Report > Vendors Listing from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected vendors:
  1. In the HD view, select the vendors to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click and select Vendors Listing from the drop-down menu.
- To report on a particular vendor from the Vendor window:
  1. In the HD view, locate and double-click the vendor to report on. The Vendor window opens with the vendor loaded.
  2. Click and select Vendors Listing from the drop-down menu.
Select the Options tab.
Mark the checkbox(es) for the additional information to include:
- Vendor ID and Controls
- PO Defaults
- GL Defaults
- Default APCodes
- Locations
- Contacts
- Federal ID
- Report Options. To include a section at the end of the report with the report settings used to produce the report, leave the checkbox marked. To produce the report without this information, clear the checkbox.
- Timestamps
- Memos
- Custom Fields (only visible if custom fields are set up)
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extensions are available for the report:

Vendors
Locations
Contacts

×

Aged Invoice Analysis

Purpose

The Aged Invoice Analysis report shows customer invoice aging information. It can be run for either current or historical contexts.

Content

Note

The Aged Invoice Analysis uses the aging labels and the aging method set in the Accounts Receivable Options dialog box to determine the default aging categories and category names.

For each customer included on the report, the report shows:

balance
balance in each aging category.

In addition, you can include one or more of the following:

outstanding credits
summary invoices
unmerged invoices and receipts not on hold
invoice information (for each customer: phone number, last payment date and amount; for each invoice: invoice number, due date, terms, balance, balance by aging category)
percentages (percentage of balance by aging category).

The following totals appear on the report:

grand totals.

Preinstalled saved answers

For your convenience, ActivityHD includes two preinstalled saved answers for common reporting scenarios:

"Current Aging"
"Reconcile to General Ledger"

Print the report

In the Navigation pane, highlight the Accounts Receivable > Customers folder.
Start the report set-up wizard.
- To report on all or a filtered subset of customers:
  1. Right-click the Customers folder and select Select and Report > Aged Invoice Analysis from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected customers:
  1. In the HD view, select the customers to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click and select Aged Invoice Analysis from the drop-down menu.
- To report on a particular customer from the Customer window:
  1. In the HD view, locate and double-click the customer to report on. The Customer window opens with the customer loaded.
  2. Click and select Aged Invoice Analysis from the drop-down menu.
Select the Invoices tab.
Define any filters you want to apply to invoices represented in the data.
Select the Options tab.
In the Report Invoices By field, select which customer type to report on. Your options are:
- Payment Customer. Use the payment customer from the customer record.
- Invoice Customer. Use the customer from the invoice record.
In the Invoice Balance field, select the basis for determining the invoice balance. Your options are:
- Current Balance. The invoice balance is based on the current balance as of today.
- Historical by Invoice Date. The invoice balance is based on the balance calculated as of the date you specify in the Report Date field. The invoice date on invoices and receipts is compared to the report date to determine whether they are included in the report.
- Historical by GL Date. The invoice balance is based on the balance calculated as of the date you specify in the Report Date field. The GL date on invoices and receipts is compared to the report date to determine whether they are included in the report. If you use summary invoices, this option is not valid when you mark the Report Summary Invoices checkbox.
In the Aging Basis field, select the date to use to age invoices. Your options are:
- Due Date
- Invoice Date
In the Aging Categories field, select which categories to include on the report. Your options are:
- Past Due Only
- Past Due and Current
- All Invoices
  Note
  If you elect to include outstanding credits, they are included regardless of the dates on the credit invoices.
In the Report Customers By field, select how to identify customers on the report. This option also affects how data is sorted when you do not specify a sort order on the Sorting tab. Your options are:
- Code. Uses the customer code.
- Name. Uses the customer name.
If you want the report to show outstanding credits, i.e., invoices with a balance less than zero, mark the Include Outstanding Credits checkbox.
If you marked the Include Outstanding Credits checkbox, the Apply Oldest Invoices checkbox is enabled. Mark the checkbox if you want credits applied to the oldest invoices first for aging purposes. This can result in a single credit being split and reported among multiple aging categories. If you do not mark the checkbox, credits will be reported in the aging category that corresponds to the aging basis date specified for invoices. If you include outstanding credits, all outstanding credits will be included regardless of aging basis date. Credits which fall outside the date ranges specified on the aging categories will be reported in the "Current" category.
Mark the checkbox(es) for the additional information to include:
- Summary Invoices (only visible if the Summary Invoice interface is enabled). If you mark this checkbox, the transaction invoices that are linked to summary invoices are reported as summary invoices. If you want to report the linked transactions individually, do not mark this checkbox.
- Unmerged Invoices and Receipts Not on Hold
- Invoice Information
- Percentages. Includes percentage totals on each customer total line and subtotal line.
To include a section at the end of the report with the report settings used to produce the report, leave the Include Report Options checkbox marked. To produce the report without this information, clear the checkbox.
In the Report Date field, enter the "as of" date for the report. If you selected one of the historical options in the Invoice Balance field, this date is used to calculate the historical invoice balance. This date is also used as the cut-off date for the "Current" aging category.
The default ranges of dates for each of the aging categories is based on the report date and aging basis you specified. If you need to override the default ranges, first enter the range of dates for which to classify invoices as current in the Current fields, then specify beginning dates for the remaining aging categories. The ending dates are calculated for you to help ensure contiguous categories.

Tip

Pressing F2 opens the Date Expression dialog box where you can not only enter a date expression, but you can also specify how ActivityHD interprets "today" in the date expression.

Select whether you want "today" interpreted as the current system date or as an alternate date (e.g., Report Date).
Select the Sorting tab.
In the Available Sort Options list box, highlight the field(s) to sort the report by, then click to move your selection(s) to the Assigned Sort Options list box.
If you selected multiple sort fields, use and to arrange the sort fields in the order you want them applied.
If you want the report to start a new page for each change in one of the sorting options you specified, select the sorting option to break on from the Page Break Level drop-down list. If you do not want to insert page breaks, accept "(none)".
If you want the report to subtotal based on one of the sorting options you specified, select the sorting option to subtotal on from the Subtotal Level drop-down list. If you do not want to show subtotals, accept "(none)".
Select the Output tab.
In the Design field, look up and select the report design to use.
There are three built-in report designs for the Aged Invoice Analysis report:
- Aged Invoice Analysis - This design has separate columns for Current, Over 30, Over 60, Over 90, Over 120.
- Aged Invoice Analysis Over90 - This design has separate columns for Current, Over 30, Over 60, Over 90 (combines Over 90 and Over 120).
- Aged Invoice Analysis NYD - This design has separate columns for Not Yet Due, Current, Over 30, Over 60, Over 90 (combines Over 90 and Over 120).

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extensions are available for the report:

Customers
Invoices
Summary invoices

×

ARCodes Listing

Purpose

The ARCodes Listing provides a list of the ARCodes defined in Accounts Receivable.

Content

For each ARCode included on the report, the listing shows:

description
tax category
whether items with the ARCode are subject to discount
sales account mask
cost account mask
inventory account mask.

In addition, you can include one or more of the following:

timestamps
memos
custom fields.

The following total appears on the report:

record count.

Print the report

In the Navigation pane, highlight the Accounts Receivable > Setup > ARCodes folder.
Start the report set-up wizard.
- To report on all or a filtered subset of ARCodes:
  1. Right-click the ARCodes folder and select Select and Report > ARCodes Listing from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected ARCodes:
  1. In the HD view, select the ARCodes to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click .
- To report on a particular ARCode from the ARCode window:
  1. In the HD view, locate and double-click the ARCode to report on. The ARCode window opens with the ARCode loaded.
  2. Click .
Select the Options tab.
Mark the checkbox(es) for the additional information to include:
- Timestamps
- Memos
- Custom Fields (only visible if custom fields are set up)
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extension is available for the report:

ARCodes

×

Classes Listing

Purpose

The Classes Listing provides a list of the customer classes defined in your system.

Content

For each customer class included on the report, the listing shows:

description
receivables account mask
sales account mask
cost account mask
inventory account mask.

In addition, you can include one or more of the following:

timestamps
memos
custom fields.

The following total appears on the report:

record count.

Print the report

In the Navigation pane, highlight the Accounts Receivable > Setup > Classes folder.
Start the report set-up wizard.
- To report on all or a filtered subset of customer classes:
  1. Right-click the Classes folder and select Select and Report > Classes Listing from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected customer classes:
  1. In the HD view, select the customer classes to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click .
- To report on a particular customer class from the Class window:
  1. In the HD view, locate and double-click the customer class to report on. The Class window opens with the customer class loaded.
  2. Click .
Select the Options tab.
Mark the checkbox(es) for the additional information to include:
- Timestamps
- Memos
- Custom Fields (only visible if custom fields are set up)
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extension is available for the report:

Classes

×

Contact Labels

Purpose

Contact Labels produces a list of customer contact names and addresses formatted for label printing.

Content

For each customer contact included, the labels show:

customer name
customer contact name
customer address.

Print the report

In the Navigation pane, highlight the Accounts Receivable > Customers > Contacts folder.
Start the report set-up wizard.
- To create labels for all or a filtered subset of customer contacts:
  1. Right-click the Contacts folder and select Select and Report > Contact Labels from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To create labels for specifically selected customer contacts:
  1. In the HD view, select the customer contacts to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click and select Contact Labels from the drop-down menu.
- To create a label for a particular customer contact from the Contact window:
  1. In the HD view, locate and double-click the customer contact you want to create a label for. The Contact window opens with the customer contact loaded.
  2. Click and select Contact Labels from the drop-down menu.
Select the Options tab.
In the Display Name field, select the order in which to present contact names on the labels. Your options are:
- First Name Last Name
- Last Name, First Name
Select the Sorting tab.
In the Available Sort Options list box, highlight the field(s) to sort the labels by, then click to move your selection(s) to the Assigned Sort Options list box.
If you selected multiple sort fields, use and to arrange the sort fields in the order you want them applied.
Select the Output tab.
In the Design field, look up and select the report design to use.
There are two built-in report designs for customer labels:
- Contact Labels 2-across
- Contact Labels 3-across

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extension is available for the report:

Contacts

×

Contacts Listing

Purpose

The Contacts Listing provides a list of the contacts associated with your customers.

Content

For each customer contact included on the report, the listing shows:

customer contact's full name
customer code
customer name
phone number
email address
job title
whether the contact is the primary contact for the customer
whether the contact record has been flagged as obsolete.

In addition, you can include one or more of the following:

all phone numbers and name details
location information
timestamps
memos
custom fields.

The following total appears on the report:

record count.

Print the report

In the Navigation pane, highlight the Accounts Receivable > Customers > Contacts folder.
Start the report set-up wizard.
- To report on all or a filtered subset of customer contacts:
  1. Right-click the Contacts folder and select Select and Report > Contacts Listing from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected customer contacts:
  1. In the HD view, select the customer contacts to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click and select Contacts Listing from the drop-down menu.
- To report on a particular customer contact from the Contact window:
  1. In the HD view, locate and double-click the customer contact to report on. The Contact window opens with the customer contact loaded.
  2. Click and select Contacts Listing from the drop-down menu.
Select the Options tab.
Mark the checkbox(es) for the additional information to include:
- All Phone Numbers and Name Details
- Location Information
- Timestamps
- Memos
- Custom Fields (only visible if custom fields are set up)
In the Display Name field, select the order in which to present contact names on the listing. Your options are:
- First Name Last Name
- Last Name, First Name
Select the Sorting tab.
In the Available Sort Options list box, highlight the field(s) to sort the report by, then click to move your selection(s) to the Assigned Sort Options list box.
If you selected multiple sort fields, use or to arrange the sort fields in the order you want them applied.
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extension is available for the report:

Contacts

×

Customer Labels

Purpose

Customer Labels produces a list of customers and addresses formatted for label printing.

Content

For each customer included, the labels show:

customer name
customer address.

Print the report

In the Navigation pane, highlight the Accounts Receivable > Customers folder.
Start the report set-up wizard.
- To create labels for all or a filtered subset of customers:
  1. Right-click the Customers folder and select Select and Report > Customer Labels from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To create labels for specifically selected customers:
  1. In the HD view, select the customers to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click and select Customer Labels from the drop-down menu.
- To create a label for a particular customer from the Customer window:
  1. In the HD view, locate and double-click the customer you want to create a label for. The Customer window opens with the customer loaded.
  2. Click and select Customer Labels from the drop-down menu.
Select the Options tab.
In the Location field, select which customer address to print on the labels. Your options are:
- Primary Address
- Invoice Address
- Statement Address
Select the Sorting tab.
In the Available Sort Options list box, highlight the field(s) to sort the labels by, then click to move your selection(s) to the Assigned Sort Options list box.
If you selected multiple sort fields, use and to arrange the sort fields in the order you want them applied.
Select the Output tab.
In the Design field, look up and select the report design to use.
There are two built-in report designs for customer labels:
- Customer Labels 2-across
- Customer Labels 3-across

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extensions are available for the report:

Customers
Locations

×

Customers Listing

Purpose

The Customers Listing provides a list of the customers tracked in Accounts Receivable.

Content

For each customer included on the report, the listing shows:

customer code
customer name
customer class
payment customer
salesperson
customer tax category
payment terms
finance method
statement type.

In addition, you can include one or more of the following:

activity and aging totals (activity totals: account open date, last activity date [invoice/payment], high balance (invoice customer)*, open invoice count (invoice customer), average days to pay; aging totals**: total balance, outstanding credits, balance amounts by aging category***)
primary locations and contacts (primary location address, phone, email, and defaults; primary contact name, phone, title)
account masks and attributes
all contacts (name, phone, location, title, email address)
all locations (address, phone numbers, email address, website address)
timestamps
memos
custom fields.

The following total appears on the report:

record count.

*The lookback period for high balance is set in Accounts Receivable Options.

**Aging totals are calculated based on the aging method, aging basis, and aging customer set in Accounts Receivable Options.

***Labels on the aging categories are set in Accounts Receivable Options.

Print the report

In the Navigation pane, highlight the Accounts Receivable > Customers folder.
Start the report set-up wizard.
- To report on all or a filtered subset of customers:
  1. Right-click the Customers folder and select Select and Report > Customers Listing from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected customers:
  1. In the HD view, select the customers to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click and select Customers Listing from the drop-down menu.
- To report on a particular customer from the Customer window:
  1. In the HD view, locate and double-click the customer to report on. The Customer window opens with the customer loaded.
  2. Click and select Customers Listing from the drop-down menu.
Select the Options tab.
Mark the checkbox(es) for the additional information to include:
- Activity Totals
- Primary Locations and Contacts
- Account Masks and Attributes
- All Contacts
- All Locations
- Timestamps
- Memos
- Custom Fields (only visible if custom fields are set up)
Select the Sorting tab.
In the Available Sort Options list box, highlight the field(s) to sort the report by, then click to move your selection(s) to the Assigned Sort Options list box.
If you selected multiple sort fields, use and to arrange the sort fields in the order you want them applied.
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extension is available for the report:

Customers

×

Customer Tax Categories Listing

Purpose

The Customer Tax Categories Listing provides a list of the customer tax categories defined in Accounts Receivable.

Content

For each customer tax category included on the report, the listing shows:

description
whether customers in the category are subject to tax.

In addition, you can include one or more of the following:

timestamps
memos
custom fields.

The following total appears on the report:

record count.

Print the report

In the Navigation pane, highlight the Accounts Receivable > Setup > Tax > Customer Tax Categories folder.
Start the report set-up wizard.
- To report on all or a filtered subset of customer tax categories:
  1. Right-click the Customer Tax Categories folder and select Select and Report > Customer Tax Categories Listing from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected customer tax categories:
  1. In the HD view, select the customer tax categories to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click .
- To report on a particular customer tax category from the Customer Tax Category window:
  1. In the HD view, locate and double-click the customer tax category to report on. The Customer Tax Category window opens with the customer tax category loaded.
  2. Click .
Select the Options tab.
Mark the checkbox(es) for the additional information to include:
- Timestamps
- Memos
- Custom Fields (only visible if custom fields are set up)
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extension is available for the report:

Customer tax categories

×

Deposit Types Listing

Purpose

The Deposit Types Listing provides a list of the deposit types defined in your system.

Content

For each deposit type included on the report, the listing shows:

deposit type code
description
GL batch
bank account
receipt types which can use the deposit type
whether deposits of the type allow only one receipt.

In addition, you can include one or more of the following:

deposit references and descriptions
timestamps
memos
custom fields.

The following total appears on the report:

record count.

Print the report

In the Navigation pane, highlight the Accounts Receivable > Setup > Deposit Types folder.
Start the report set-up wizard.
- To report on all or a filtered subset of deposit types:
  1. Right-click the Deposit Types folder and select Select and Report > Deposit Types Listing from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected deposit types:
  1. In the HD view, select the deposit types to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click .
- To report on a particular deposit type from the Deposit Type window:
  1. In the HD view, locate and double-click the deposit type to report on. The Deposit Type window opens with the deposit type loaded.
  2. Click .
Select the Options tab.
Mark the checkbox(es) for the additional information to include:
- Deposit References and Deposit Descriptions
- Timestamps
- Memos
- Custom Fields (only visible if custom fields are set up)
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extension is available for the report:

Deposit types

×

Deposits Report

Purpose

The Deposits Report provides a list of deposits in the Accounts Receivable package.

Content

For each deposit included on the report, the report shows:

status
reference
description
bank account
count of receipts in the deposit
deposit total.

For each receipt type in a deposit, the report shows:

receipt type
count of receipts of the receipt type
deposit total for the receipt type.

In addition, you can include one or more of the following:

receipt detail (receipt batch - entry number, receipt date, reference, payment customer, amount)
timestamps
memos
custom fields.

The following totals appear on the report:

grand totals.

Print the report

In the Navigation pane, highlight the Accounts Receivable > Deposits folder.
Start the report set-up wizard.
- To report on all or a filtered subset of deposits:
  1. Right-click the Deposits folder and select Select and Report > Deposits Report from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected deposits:
  1. In the HD view, select the deposits to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click .
- To report on a particular deposit from the Deposit window:
  1. In the HD view, locate and double-click the deposit to report on. The Deposit window opens with the deposit loaded.
  2. Click .
Select the Options tab.
Mark the checkbox(es) for the additional information to include:
- Receipt Detail
- Timestamps
- Memos
- Custom Fields (only visible if custom fields are set up)
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extensions are available for the report:

Deposits
Receipts

×

Invoice Extra GL Listing

Purpose

The Invoice Extra GL Listing shows the selected extra GL lines.

Content

For each extra GL line included on the report, the listing shows:

account number
GL date
customer
invoice date
invoice number
batch-entry-line
debit amount
credit amount.

The following totals appear on the report:

grand totals.

Print the report

In the Navigation pane, highlight the Accounts Receivable > Invoices > Invoice Extra GL folder.
Start the report set-up wizard.
- To report on all or a filtered subset of extra GL lines:
  1. Right-click the Invoice Extra GL folder and select Select and Report > Invoice Extra GL Listing from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected extra GL lines:
  1. In the HD view, select the extra GL lines to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click .
Select the Options tab.
Ensure the Include Detail checkbox is marked if you want to include extra GL lines on the report. If you clear the checkbox, the report shows grand totals only.
Select the Sorting tab.
In the Available Sort Options list box, highlight the field(s) to sort the report by, then click to move your selection(s) to the Assigned Sort Options list box.
If you selected multiple sort fields, use and to arrange the sort fields in the order you want them applied.
If you want the report to start a new page for each change in one of the sorting options you specified, select the sorting option to break on from the Page Break Level drop-down list. If you do not want to insert page breaks, accept "(none)".
If you want the report to subtotal based on one of the sorting options you specified, select the sorting option to subtotal on from the Subtotal Level drop-down list. If you do not want to show subtotals, accept "(none)".
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extension is available for the report:

Invoice extra GL

×

Invoice Payment Analysis

Purpose

The AR Invoice Payment Analysis report produces a complete purchase and payment history for customers. This report is useful for credit managers who need a quick way to examine a customer's history to determine how best to manage the account.

Content

For each customer included on the report, the report shows:

customer code and name
balance forward
total invoices
total payments
ending balance.

When the report is run in detail mode, the report shows the following for each invoice on the report:

invoice date
invoice description or invoice type
invoice number
last payment number
invoice amount
balance.

When the report is run in detail mode, the report shows the following for each payment on the report:

payment date
payment description
payment reference
payment number
payment amount
balance.

In addition, you can include one or more of the following:

unmerged invoices and receipts not on hold
customers with no current activity
voided invoices
voided receipts.

The following totals appear on the report:

customer totals
grand totals.

Print the report

In the Navigation pane, highlight the Accounts Receivable > Customers folder.
Start the report set-up wizard.
- To report on all or a filtered subset of customers:
  1. Right-click the Customers folder and select Select and Report > AR Invoice Payment Analysis from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected customers:
  1. In the HD view, select the customers to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click and select AR Invoice Payment Analysis from the drop-down menu.
- To report on a particular customer from the Customer window:
  1. In the HD view, locate and double-click the customer to report on. The Customer window opens with the customer loaded.
  2. Click and select AR Invoice Payment Analysis from the drop-down menu.
Select the Invoices tab.
Define any filters you want to apply to invoices represented in the data.
Select the Options tab.
In the Begin Date and End Date fields, enter the range of dates for which to include invoices and receipts on the report. All outstanding invoices up to the begin date are reported as a balance forward amount.
In the Limit Invoices by field, select the type of date to compare against the date range to determine which transactions are included on the report. Your options are:
- Invoice Date. Uses the invoice date for invoices and the receipt date for receipts.
- GL Date. Uses the GL date for invoices and receipts. This option is not valid if you have the Summary Invoices package enabled and you mark the Report Summary Invoices checkbox.
In the Report Customers By field, select how to identify customers on the report. This option also affects how data is sorted when you do not specify a sort order on the Sorting tab. Your options are:
- Code. Uses the customer code.
- Name. Uses the customer name.
In the Report Level field, select the level of detail to include on the report. Your options are:
- Detail. Shows the balance forward as of the begin date, lists each invoice and receipt in the date range, and shows the running balance for each customer on the report.
- Customer Totals. Shows customer totals on a single line including balance forward as of the begin date, invoice totals for the date range, receipt totals for the date range, and ending balance.
- Grand Totals. Shows totals for all customers on the report including balance forward as of the begin date, invoice totals for the date range, receipt totals for the date range, and ending balance.
In the Report Invoices By field, select which customer type to report on. Your options are:
- Payment Customer. Uses the payment customer assigned on the customer record.
- Invoice Customer. Uses the customer assigned on the invoice record.
In the Identify Invoices By field, select which descriptor to use for invoices on the report. (This option is only applicable when you are running a detail report.) Your options are:
- Invoice Description
- Invoice Type. This option is not valid if you have the Summary Invoices package enabled and you mark the Report Summary Invoices checkbox.
If you have the Summary Invoice interface enabled, the Report Summary Invoices checkbox is visible. Mark the checkbox if you want linked invoices to appear as summary invoices on the report. If you would rather the report show linked invoices separately, ensure the checkbox is cleared.
Mark the checkbox(es) for the additional information to include:
- Unmerged Invoices and Receipts Not on Hold
- Customers with No Current Activity
- Voided Invoices
- Voided Receipts
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extensions are available for the report:

Customers
Invoices
Summary invoices
Receipts

×

Invoice Schemes Listing

Purpose

The Invoice Schemes Listing provides a list of the invoice schemes defined in your system.

Content

For each invoice scheme included on the report, the listing shows:

invoice scheme code
description
prefix
number of display digits
last invoice number used
when the invoice number is assigned
whether the assigned invoice number can be overridden.

The following total appears on the report:

record count.

Print the report

In the Navigation pane, highlight the Accounts Receivable > Setup > Invoice Schemes folder.
Start the report set-up wizard.
- To report on all or a filtered subset of invoice schemes:
  1. Right-click the Invoice Schemes folder and select Select and Report > Invoice Schemes Listing from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected invoice schemes:
  1. In the HD view, select the invoice schemes to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click .
- To report on a particular invoice scheme from the Invoice Scheme window:
  1. In the HD view, locate and double-click the invoice scheme to report on. The Invoice Scheme window opens with the invoice scheme loaded.
  2. Click .
Select the Options tab.
Mark the checkbox(es) for the additional information to include:
- Timestamps
- Memos
- Custom Fields (only visible if custom fields are set up)
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extension is available for the report:

Invoice schemes

×

Invoice Types Listing

Purpose

The Invoice Types Listing provides a list of the invoice types defined in your system.

Content

For each invoice type included on the report, the report shows:

description
classification
GL control setting
GL batch
whether the default action is to print invoices of the type
whether there is a zero balance requirement
invoice scheme
fields to check for duplicate entries
receivables account
whether to allow invoices of the type to post to AP.

In addition, you can include one or more of the following:

timestamps
memos
custom fields.

The following total appears on the report:

record count.

Print the report

In the Navigation pane, highlight the Accounts Receivable > Setup > Invoice Types folder.
Start the report set-up wizard.
- To report on all or a filtered subset of invoice types:
  1. Right-click the Invoice Types folder and select Select and Report > Invoice Types Listing from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected invoice types:
  1. In the HD view, select the invoice types to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click .
- To report on a particular invoice type from the Invoice Type window:
  1. In the HD view, locate and double-click the invoice type to report on. The Invoice Type window opens with the invoice type loaded.
  2. Click .
Select the Options tab.
Mark the checkbox(es) for the additional information to include:
- Timestamps
- Memos
- Custom Fields (only visible if custom fields are set up)
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extension is available for the report:

Invoice types

×

Invoices Listing

Purpose

The AR Invoices Listing provides a list of invoices recorded in Accounts Receivable.

Content

For each invoice included on the report, the listing shows:

batch - entry number
customer code
customer name
invoice date
invoice number
invoice type
classification
due date
amount
merge number
invoice description
GL date
PO number
source
GL batch
terms
balance
summary invoice (if applicable)
tax entity
customer tax category
salesperson
finance method
sales tax
"voided by" invoice number (when applicable)
"reverses" invoice number (when applicable).

The report also includes a recap of total invoices and of total payments.

In addition, you can include one or more of the following:

locations, attributes, and discounts (location address; attributes and assigned values; discount date, discount percentage, discount basis, discount amount)
tax detail (for each tax entity: tax entity code, tax amount)
detail (for invoice detail: line number, ARCode, description, quantity, unit price, discount amount, extended amount, cost, item tax category, whether taxable; for charge detail: charge detail line number, invoice batch - entry number, invoice date, due date, invoice number, invoice description, amount, average balance)
payments (receipt batch - entry number, receipt type, deposit ID, GL date, reference, description, payment amount, GL batch)
extra GL (for each extra GL line: line number, date, account, unit, debit amount, credit amount, description)
GL accounts (receivables account, sales tax account, sales account [if you include detail], cost account [if you include detail and there is a cost amount on the detail line], inventory account [if you include detail and there is a cost amount on the detail line], bank account [if you include payments])
GL summary (for each GL account: account number and name, unit, source, count, total debits, total credits); optionally include attributes which post to GL
memos
timestamps
custom fields.

The following totals appear on the report:

invoice totals by invoice type
payment totals by receipt type

Print the report

In the Navigation pane, highlight the Accounts Receivable > Invoices folder.
Start the report set-up wizard.
- To report on all or a filtered subset of AR invoices:
  1. Right-click the Invoices folder and select Select and Report > AR Invoices Listing from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected AR invoices:
  1. In the HD view, select the AR invoices to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click and select AR Invoices Listing from the drop-down menu.
- To report on a particular AR invoice from the AR Invoice window:
  1. In the HD view, locate and double-click the invoice to report on. The AR Invoice window opens with the invoice loaded.
  2. Click and select AR Invoices Listing from the drop-down menu.
Select the Options tab.
Mark the checkbox(es) for the additional information to include:
- Locations, Attributes, and Discounts
- Tax Detail
- Detail
- Payments
- Extra GL
- GL Accounts
- GL Summary
  - Attributes that Post to GL. This checkbox is enabled if the GL Summary checkbox is marked. Mark this checkbox to include attributes which post to GL in the "GL Summary" section of the report.
- Report Options. To include a section at the end of the report with the report settings used to produce the report, leave the checkbox marked. To produce the report without this information, clear the checkbox.
- Memos
- Timestamps
- Custom Fields (only visible if custom fields are set up)
Select the Sorting tab.
In the Available Sort Options list box, highlight the field(s) to sort the report by, then click to move your selection(s) to the Assigned Sort Options list box.
If you selected multiple sort fields, use and to arrange the sort fields in the order you want them applied.
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extensions are available for the report:

Invoices
Invoice detail
Tax details
Invoice discounts
Attributes
Receipt detail
Invoice charge detail
Extra GL

×

Item Tax Categories Listing

Purpose

The Item Tax Categories Listing provides a list of item tax categories defined in Accounts Receivable.

Content

For each item tax category included on the report, the listing shows:

description
whether items in the category are taxable.

In addition, you can include one or more of the following:

timestamps
memos
custom fields.

The following total appears on the report:

record count.

Print the report

In the Navigation pane, highlight the Accounts Receivable > Setup > Tax > Item Tax Categories folder.
Start the report set-up wizard.
- To report on all or a filtered subset of item tax categories:
  1. Right-click the Item Tax Categories folder and select Select and Report > Item Tax Categories Listing from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected item tax categories:
  1. In the HD view, select the item tax categories to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click .
- To report on a particular item tax category from the Item Tax Category window:
  1. In the HD view, locate and double-click the item tax category to report on. The Item Tax Category window opens with the item tax category loaded.
  2. Click .
Select the Options tab.
Mark the checkbox(es) for the additional information to include:
- Timestamps
- Memos
- Custom Fields (only visible if custom fields are set up)
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extension is available for the report:

Tax categories

×

Locations Listing

Purpose

The Locations Listing provides a list of the locations associated with your customers.

Content

For each customer location included on the report, the listing shows:

customer name
customer location code
customer location description
whether the location record has been flagged as obsolete
whether the location is the customer's primary location
whether the location is the customer's default location for sending invoices
whether the location is the customer's default location for sending statements
customer's preference for invoice delivery
customer's preference for statement delivery.

In addition, you can include one or more of the following:

details (address, phone numbers, email, website address, default tax entity, default salesperson)
timestamps
memos
custom fields.

The following total appears on the report:

record count.

Print the report

In the Navigation pane, highlight the Accounts Receivable > Customers > Locations folder.
Start the report set-up wizard.
- To report on all or a filtered subset of customer locations:
  1. Right-click the Locations folder and select Select and Report > Locations Listing from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected customer locations:
  1. In the HD view, select the customer locations to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click .
- To report on a particular customer location from the Location window:
  1. In the HD view, locate and double-click the customer location to report on. The Location window opens with the customer location loaded.
  2. Click .
Select the Options tab.
Mark the checkbox(es) for the additional information to include:
- Details
- Timestamps
- Memos
- Custom Fields (only visible if custom fields are set up)
Select the Sorting tab.
In the Available Sort Options list box, highlight the field(s) to sort the report by, then click to move your selection(s) to the Assigned Sort Options list box.
If you selected multiple sort fields, use or to arrange the sort fields in the order you want them applied.
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extension is available for the report:

Locations

×

Note Types Listing

Purpose

The Note Types Listing provides a list of the AR note types defined in your system.

Content

For each note type included on the report, the listing shows:

description.

In addition, you can include one or more of the following:

timestamps
memos
custom fields.

The following total appears on the report:

record count.

Print the report

In the Navigation pane, highlight the Accounts Receivable > Setup > Note Types folder.
Start the report set-up wizard.
- To report on all or a filtered subset of note types:
  1. Right-click the Note Types folder and select Select and Report > Note Types Listing from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected note types:
  1. In the HD view, select the note types to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click .
- To report on a particular note type from the Note Type window:
  1. In the HD view, locate and double-click the note type. The Note Type window opens with the note type loaded.
  2. Click .
Select the Options tab.
Mark the checkbox(es) for the additional information to include:
- Timestamps
- Memos
- Custom Fields (only visible if custom fields are set up)
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extension is available for the report:

Note types

×

Notes Listing

Purpose

The AR Notes Listing provides a list of the notes recorded in Accounts Receivable.

Content

For each note included on the report, the listing shows:

note number
note date and time
note description
the user who entered the note
note type
recall date
note text.

In addition, you can include one or more of the following:

references
timestamps
memos
custom fields.

The following total appears on the report:

record count.

Print the report

In the Navigation pane, highlight the Accounts Receivable > Notes folder.
Start the report set-up wizard.
- To report on all or a filtered subset of notes:
  1. Right-click the Notes folder and select Select and Report > Notes Listing from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected notes:
  1. In the HD view, select the notes to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click and select Notes Listing from the drop-down menu.
- To report on a particular note from the Notes window:
  1. In the HD view, locate and double-click the note to report on. The Note window opens with the note loaded.
  2. Click and select Notes Listing from the drop-down menu.
Select the Options tab.
Mark the checkbox(es) for the additional information to include:
- References
- Timestamps
- Memos
- Custom Fields (only visible if custom fields are set up)
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extension is available for the report:

Notes

×

Receipts Listing

Purpose

The AR Receipts Listing provides a list of receipts recorded in Accounts Receivable.

Content

For each receipt included on the report, the listing shows:

batch - entry number
customer code
customer name
receipt type
GL date
reference
receipt date
receipt amount
merge number
source
receipt description
classification
GL batch
deposit.

The report also includes a recap of total receipts and of new invoices.

Note

Invoices created from unapplied payments have an invoice amount of zero. As a result, these invoices only affect the count totals.

In addition, you can include one or more of the following:

locations
detail (for each detail line: line number, command [Payment, Unapplied, Miscellaneous], summary invoice number, invoice batch - entry number, invoice number, invoice type, payment terms, invoice date, due date, invoice balance, payment amount, discount amount, adjustment amount)
miscellaneous payment detail (ARCode and description, whether taxable, customer tax category, item tax category, sales tax amount, tax entity, invoice description, salesperson, attributes, assigned attribute items, attribute item descriptions)
tax detail (for each tax entity: tax entity code, tax amount)
GL accounts (bank account, discount account, adjustment account, receivables account [if miscellaneous detail is included], sales account [if miscellaneous detail is included], tax account [if miscellaneous detail is included and there is a tax amount on the receipt detail line], cost account [if miscellaneous detail is included and there is a cost amount on the receipt detail line], inventory account [if miscellaneous detail is included and there is a cost amount on the receipt detail line])
GL summary (for each GL account: account number and name, unit, source, count, total debits, total credits); optionally include attributes which post to GL
memos.

The following totals appear on the report:

receipt totals by receipt type
new invoice totals by invoice type
GL summary totals (optional) - (total debits, total credits).

Print the report

In the Navigation pane, highlight the Accounts Receivable > Receipts folder.
Start the report set-up wizard.
- To report on all or a filtered subset of receipts:
  1. Right-click the Receipts folder and select Select and Report > Receipts Listing from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected receipts:
  1. In the HD view, select the receipts to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click .
- To report on a particular receipt from the Receipt window:
  1. In the HD view, locate and double-click the receipt to report on. The Receipt window opens with the receipt loaded.
  2. Click .
Select the Options tab.
Mark the checkbox(es) for the additional information to include:
- Locations
- Detail - If you mark this checkbox, the following checkboxes become enabled:
  - Miscellaneous Payment Detail
  - Tax Detail
- GL Accounts
- GL Summary
  - Attributes that Post to GL. This checkbox is enabled if the GL Summary checkbox is marked. Mark this checkbox to include attributes which post to GL in the "GL Summary" section of the report.
- Memos
- Custom Fields (only visible if custom fields are set up)
Select the Sorting tab.
In the Available Sort Options list box, highlight the field(s) to sort the report by, then click to move your selection(s) to the Assigned Sort Options list box.
If you selected multiple sort fields, use and to arrange the sort fields in the order you want them applied.
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extensions are available for the report:

Receipts
Receipt detail
Miscellaneous details
Tax details
Attributes

×

Recurring Listing

Purpose

The AR Recurring Listing provides a list of recurring invoices set up in Accounts Receivable.

Content

For each recurring invoice on the report, the listing shows:

recurring invoice code and description
invoice type
GL batch name
"on hold" indicator
payment terms
PO number
processing begin and end dates
sales tax
customer code
customer name
invoice classification
GL date option
"allow duplicates" indicator
finance method
invoice number
invoice amount
tax entity
customer tax category
salesperson
"Print Invoice" flag
GL calendar
posting day
invoice balance.

In addition, you can include one or more of the following:

locations and attributes
tax detail
invoice detail
payments
GL accounts
GL summary information; optionally also include attributes which post to GL
timestamps
memos
custom fields.

Print the report

In the Navigation pane, highlight the Accounts Receivable > Invoices > Recurring folder.
Start the report set-up wizard.
- To report on all or a filtered subset of recurring invoices:
  1. Right-click the Recurring folder and select Select and Report > AR Recurring Listing from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected recurring invoices:
  1. In the HD view, select the recurring invoices to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click .
- To report on a particular recurring invoice from the Recurring AR Invoice window:
  1. In the HD view, locate and double-click the recurring invoice to report on. The Recurring AR Invoice window opens with the recurring invoice loaded.
  2. Click .
Select the Options tab.
Mark the checkbox(es) for the additional information to include:
- Locations and Attributes
- Tax Detail
- Detail
- Payments
- GL Accounts
- GL Summary
  - Attributes that Post to GL. This checkbox is enabled if the GL Summary checkbox is marked. Mark this checkbox to include attributes which post to GL in the "GL Summary" section of the report.
- Memos
- Timestamps
- Custom Fields (only visible if custom fields are set up)
Select the Sorting tab.
In the Available Sort Options list box, highlight the field(s) to sort by, then click to move your selection(s) to the Assigned Sort Options list box.
If you selected multiple sort fields, use and to arrange the sort fields in the order you want them applied.
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extensions are available for the report:

Recurring
Recurring detail
Tax details
Attributes
Payments

×

Sales Analysis

Purpose

The Sales Analysis report helps you measure and track sales performance. Using its flexible sorting, subtotaling, and totaling options, you can use the report to analyze sales from a variety of perspectives.

Content

When the report is run showing invoice detail, for each detail line included on the report, the report shows:

invoice or GL date
invoice number
ARCode
customer code
salesperson
quantity sold
amount of sale.

(If you run the report and do not include detail, the report only shows grand totals for quantity and amount. If you do not include detail but do specify a subtotal option, the report also shows quantity and amount for each subtotal group.)

In addition, you can include information for one or more of the following:

unmerged invoices not on hold
credits
voids.

The following totals appear on the report:

subtotals (optional, by sort option)
grand totals.

Print the report

In the Navigation pane, highlight the Accounts Receivable > Invoices > Invoice Detail folder.
Start the report set-up wizard.
- To report on all or a filtered subset of invoice detail records:
  1. Right-click the Invoice Detail folder and select Select and Report > Sales Analysis from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected invoice detail records:
  1. In the HD view, select the invoice detail records to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click .
- To report on a particular invoice detail record from the Invoice Detail window:
  1. In the HD view, locate and double-click the invoice detail record to report on. The Invoice Detail window opens with the invoice detail record loaded.
  2. Click .
Select the Options tab.
In the Report Title field, type a title for the report. You can use up to 100 characters.
In the Begin Date and End Date fields, enter the range of dates for which to include invoice detail records on the report.
In the Limit Invoices by field, select the type of date to compare against the date range to determine which invoice detail records are included on the report. Your options are:
- Invoice Date
- GL Date
In the Report Invoices By field, select which customer type to reference on the report. Your options are:
- Payment Customer. Use the payment customer from the customer record.
- Invoice Customer. Use the customer from the invoice record.
Mark the checkbox(es) for the additional information to include:
- Detail
- Unmerged Invoices Not on Hold
- Credits
- Voids. Mark this checkbox to include voided and reversal invoices on the report. (If you use the original invoice date on reversal invoices when voiding, this option is probably not needed.) This option is most valuable when the original invoice date differs from the reversal date. Voids, reversals, and totals which include a voided and/or reversal amount are indicated by an asterisk (*).
Select the Sorting tab.
In the Available Sort Options list box, highlight the field(s) to sort the report by, then click to move your selection(s) to the Assigned Sort Options list box.
If you selected multiple sort fields, use and to arrange the sort fields in the order you want them applied.
If you want the report to start a new page for each change in one of the sorting options you specified, select the sorting option to break on from the Page Break Level drop-down list. If you do not want to insert page breaks, accept "(none)".
If you want the report to subtotal based on one of the sorting options you specified, select the sorting option to subtotal on from the Subtotal Through Level drop-down list. If you do not want to show subtotals, accept "(none)".
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extensions are available for the report:

Customers
Invoices
Invoice detail
Summary invoices

×

Summary Invoices Listing

Purpose

The Summary Invoices Listing provides a list of the summary invoices created in Accounts Receivable.

Content

For each summary invoice included on the report, the listing shows:

batch - entry number
customer code and customer name
invoice date
invoice type
payment terms
sales tax amount
invoice amount
invoice number
PO number
invoice description
due date
salesperson
summary invoice status
invoice balance.

In addition, you can include one or more of the following:

locations, attributes, and discounts (location address; attributes and assigned values; discount date, discount percentage, discount basis, discount amount)
payments (receipt - batch entry number, receipt type, deposit ID, GL date, reference, description, payment amount)
linked invoices (for each linked invoice: batch - entry number, invoice number, customer code, description, invoice date, invoice type, customer tax category, sales tax amount, invoice amount, balance)
invoice detail for linked invoices (for each detail line: line number, ARCode, description, quantity, unit price, discount, invoice amount, cost, item tax category, whether taxable, sales account)
tax detail for linked invoices (for each tax entity: tax entity code, tax amount)
memos
timestamps
custom fields.

The following totals appear on the report:

summary invoice totals by invoice type
payment totals by receipt type.

Print the report

In the Navigation pane, highlight the Accounts Receivable > Summary Invoices folder.
Start the report set-up wizard.
- To report on all or a filtered subset of summary invoices:
  1. Right-click the Summary Invoices folder and select Select and Report > Summary Invoices Listing from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected summary invoices:
  1. In the HD view, select the summary invoices to include on the report. You can use Ctrl and/or Shift selection to select multiple summary invoices.
  2. Click .
- To report on a particular summary invoice from the Summary Invoice window:
  1. In the HD view, locate and double-click the summary invoice to report on. The Summary Invoice window opens with the summary invoice loaded.
  2. Click .
Select the Options tab.
Mark the checkbox(es) for the additional information to include:
- Locations, Attributes, and Discounts
- Payments
- Linked Invoices. If you select this option, the two checkboxes immediately below are enabled. Mark the checkbox(es) for the type(s) of detail about the linked invoices to show on the report. Your options are:
  - Invoice Detail
  - Tax Detail
- Memos
- Timestamps
- Custom Fields (only visible if custom fields are set up)
Select the Sorting tab.
In the Available Sort Options list box, highlight the field(s) to sort the report by, then click to move your selection(s) to the Assigned Sort Options list box.
If you selected multiple sort fields, use and to arrange the sort fields in the order you want them applied.
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extensions are available for the report:

Summary invoices
Invoices
Invoice detail
Attributes
Tax entities
Discounts
Receipt detail

×

Tax Liability Report

Purpose

The Tax Liability Report produces a summary of your tax liability by tax entity.

Most states (or provinces) and some counties and cities levy a tax on the sale of goods and services. The regulations governing these vary. Tax rates also vary and change at frequent intervals. The goods and services taxed in one jurisdiction may not be taxed in another. Each taxing authority establishes its own requirements for tax reporting. ActivityHD AR collects the information necessary for filing sales tax reports.

Tax liability is determined from tax entities in ActivityHD AR. These tax entities define the tax rate (percentage), taxability of certain tax categories, and categorization of customers/items on the Tax Liability Report.

Content

For each tax entity included on the report, the report shows:

standard code or description for the tax entity
effective date of tax rate
tax rate
gross sales
tax invoiced
tax calculated
breakdown of amounts by tax status.

In addition, you can include the following:

unmerged invoices not on hold.

When you run the report, you can select among four levels of detail. Each level provides the gross sales, tax invoiced, and tax calculated totals applicable at that level as well as the corresponding totals for higher levels. The totals for each level are derived by summing the amounts from the invoice detail lines that comprise that level.

The gross sales amount is based on the amount from each invoice detail line.

The tax invoiced amount on a detail line is determined using the invoice tax amount from the invoice header in the following calculation:

Invoice Tax Amount * (Invoice Detail Line Tax Calculated / Total Invoice Tax Calculated)

The tax calculated amount is based on the tax rate and taxability definitions when the report is run. Tax rates are based on the effective date of the rate and the invoice date on the invoice.

The following totals appear on the report:

grand totals.

Print the report

In the Navigation pane, highlight the Accounts Receivable > Invoices folder.
Start the report set-up wizard.
- To report on all or a filtered subset of invoices:
  1. Right-click the Invoices folder and select Select and Report > Tax Liability Report from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected invoices:
  1. In the HD view, select the invoices to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click and select Tax Liability Report from the drop-down menu.
- To report on a particular invoice from the AR Invoice window:
  1. In the HD view, locate and double-click the invoice to report on. The AR Invoice window opens with the invoice loaded.
  2. Click and select Tax Liability Report from the drop-down menu.
Select the Options tab.
In the Date Range fields, enter the range of invoice dates for which to include invoices on the report.
To restrict the report to invoices with certain tax entities, mark the Tax Entity checkbox and enter a tax entity mask or specific tax entity code in the field.
To restrict the report to invoice details with certain report categories, mark the Report Category checkbox and enter a report category mask or specific report category in the field. If you mark the checkbox and leave the field blank, the report will only show invoice details with no report category specified.
To restrict the report to invoices with certain customer tax categories, mark the Customer Category checkbox and enter a customer tax category mask or specific customer tax category code in the field. If you mark the checkbox and leave the field blank, the report will only show invoices with no customer category specified.
To restrict the report to invoice detail lines with certain item tax categories, mark the Item Category checkbox and enter an item tax category mask or specific item tax category code in the field. If you mark the checkbox and leave the field blank, the report will only show invoice detail lines with no item tax category specified.
To restrict the report to invoice detail lines with certain ARCodes, mark the ARCode checkbox and enter an ARCode mask or specific ARCode in the field.
To only include tax entities with the same liability basis as you specify in the Liability Basis field, mark the Limit Tax Entities by Liability Basis checkbox.
Mark the checkbox(es) for the additional information to include:
- Taxable Sales
- Nontaxable Sales
- Unmerged Invoices Not on Hold
In the Liability Basis field, select the type of amounts to include on the report. Your options are:
- Invoice (Accrual)
- Receipt (Cash)
In the Detail Level field, select the level of detail to include on the report. Your options are:
- Tax Entity. Invoice detail is summarized by tax entity and tax entity totals are broken down into taxable and nontaxable amounts.
- Report Category. In addition to the detail in the "tax entity" level, totals at this level are also broken down by report category.
- Invoice/Receipt. In addition to the detail in the "report category" level, totals at this level are also broken down by invoice. For each invoice on the report, the report shows invoice date, customer code, gross sales, invoice batch - entry number, and invoice number. Voids and reversals are flagged on the report. If a void and its corresponding reversal do not both occur within the report date range, they will not appear together on the report.
- Invoice Detail. In addition to the detail in the "invoice/receipt" level, totals at this level are also broken down by invoice detail line.
If the underlying tax detail rate has a blank report category and you want to replace it with the description of the customer tax or item tax category, mark the Replace Blank Report Category with Selected Customer/Item Category checkbox. If you do not mark this checkbox, any tax detail lines with a blank report category will be reported as "**Uncategorized Taxable**" or "**Uncategorized Nontaxable**". Also, if both a customer tax and item tax category are specified on the tax detail rate but no report category is specified, the category will be reported as "**Uncategorized Taxable**" or "**Uncategorized Nontaxable**".
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extension is available for the report:

Invoices

×

Contract Report

Purpose

The Contract Report provides printable contracts with product amounts, total amount, and a signature block at the bottom.

Content

For each contract included, the report has three sections:

Header section
Detail
Signature block.

The header section includes the following:

An area for your company name or logo
Address block
Customer name
Contract number
List of scheduled payments (if scheduled payments exist) including:
- Payment due date
- Payment description
- Amount due.

The detail section includes the following detail line information grouped by ARCode description:

Product
Fulfillment date
Quantity
Price
Amount
Credit.

The signature block contains:

Contract total amount
Two signature and date lines.

Print the report

In the Navigation pane, highlight the Contracts Processing > Contracts folder.
Start the report set-up wizard.
- To report on all or a filtered subset of contracts:
  1. Right-click the Contracts folder and select Select and Report > Contract Report from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected contracts:
  1. In the HD view, select the contracts to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click and select Contract Report from the drop-down menu.
- To report on a particular contract from the Contract window:
  1. In the HD view, locate and double-click the contract to report on. The Contract window opens with the contract loaded.
  2. Click and select Contract Report from the drop-down menu.
Select the Options tab.
To include a section at the end of the report with the report settings used to produce the report, leave the Include Report Options checkbox marked. To produce the report without this information, clear the checkbox.
Select the Output tab.
In the Design field, look up and select the report design to use.
There are two built-in report designs for the Contract Report:
- Contract Report Sample
- Contract Signing Document

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extensions are available for the report:

Contracts
Contract lines

×

Contract Lines Listing

Purpose

The Contract Lines Listing provides a list of the contract lines for the contracts set up in your system.

Content

For each contract included on the report, the listing shows:

contract number
contract description
status
contract lines.

For each contract line on the report, the listing shows:

line number
product
product description
date
quantity
price
amount
credit.

In addition, you can include one or more of the following:

totals
notes
memos
custom fields.

The following totals appear on the report:

record count
total amount
total credit.

Print the report

In the Navigation pane, highlight the Contracts Processing > Contracts > Contract Lines folder.
Start the report set-up wizard.
- To report on all or a filtered subset of contract lines:
  1. Right-click the Contract Lines folder and select Select and Report > Contract Lines Listing from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected contract lines:
  1. In the HD view, select the contract lines to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click and select Contract Lines Listing from the drop-down menu.
On the Options tab, mark the checkbox(es) for the additional information to include:
- Totals
- Notes
- Report Options. To include a section at the end of the report with the report settings used to produce the report, leave the checkbox marked. To produce the report without this information, clear the checkbox.
- Memos
- Custom Fields (only visible if custom fields are set up)
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extensions are available for the report:

Contracts
Contract lines

×

Contract Payments Listing

Purpose

The Contract Payments Listing provides a list of the scheduled payments for the contracts in your system.

Content

For each contract included on the report, the listing shows:

contract number
description
customer
contract status
contract dates
payments.

For each payment included on the report, the listing shows:

invoice date
due date
payment type
description
payment status
AR invoice number
AR invoice balance
payment amount.

In addition, you can include one or more of the following:

memos
custom fields.

The following total appears on the report:

record count.

Print the report

In the Navigation pane, highlight the Contracts Processing > Contract Payments folder.
Start the report set-up wizard.
- To report on all or a filtered subset of contract payments:
  1. Right-click the Contract Payments folder and select Select and Report > Contract Payments Listing from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected contract payments:
  1. In the HD view, select the contract payments to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click and select Contract Payments Listing from the drop-down menu.
Select the Options tab.
To include a section at the end of the report with the report settings used to produce the report, leave the Include Report Options checkbox marked. To produce the report without this information, clear the checkbox.
Mark the checkbox(es) for the additional information to include:
- Memos
- Custom Fields (only visible if custom fields are set up)
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extension is available for the report:

Contract payments

×

Contract Types Listing

Purpose

The Contract Types Listing provides a list of the contract types defined in your system.

Content

For each contract type included on the report, the listing shows:

code
description.

In addition, you can include one or more of the following:

invoice types (charge and credit) and payment type
timestamps
memos
custom fields.

The following total appears on the report:

record count.

Print the report

In the Navigation pane, highlight the Contracts Processing > Setup > Contract Types folder.
Start the report set-up wizard.
- To report on all or a filtered subset of contract types:
  1. Right-click the Contract Types folder and select Select and Report > Contract Types Listing from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected contract types:
  1. In the HD view, select the contract types to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click and select Contract Types Listing from the drop-down menu.
- To report on a particular contract type from the Contract Type window:
  1. In the HD view, locate and double-click the contract type to report on. The Contract Type window opens with the contract type loaded.
  2. Click and select Contract Types Listing from the drop-down menu.
On the Options tab, mark the checkbox(es) for the additional information to include:
- Invoice Types and Payment Type
- Report Options. To include a section at the end of the report with the report settings used to produce the report, leave the checkbox marked. To produce the report without this information, clear the checkbox.
- Timestamps
- Memos
- Custom Fields (only visible if custom fields are set up)
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extension is available for the report:

Contract types

×

Contracts Listing

Purpose

The Contracts Listing provides a list of the contracts defined in your system.

Content

For each contract included on the report, the listing shows:

contract number
description
amount
credit.

In addition, you can include one or more of the following:

contract information (customer, contractor, signatory, begin and end dates, date signed, salesperson, contract type, status, attributes, contract location, phone numbers, web address, email address)
contract lines (line number, product, product description, date, quantity, price, amount, credit, contract total)
terms (code, data type, expression)
scheduled payments (invoice date, due date, payment type, description, payment status, AR invoice, AR invoice balance, amount, total scheduled payments)
If scheduled payments are included you can also include:
- scheduled payment memos
payables (AP vendor, APCode, account, expression)
timestamps
memos
custom fields.

The following totals appear on the report:

record count
total contract amount
total contract credit.

Print the report

In the Navigation pane, highlight the Contracts Processing > Contracts folder.
Start the report set-up wizard.
- To report on all or a filtered subset of contracts:
  1. Right-click the Contracts folder and select Select and Report > Contracts Listing from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected contracts:
  1. In the HD view, select the contracts to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click and select Contracts Listing from the drop-down menu.
- To report on a particular contract from the Contract window:
  1. In the HD view, locate and double-click the contract to report on. The Contract window opens with the contract loaded.
  2. Click and select Contracts Listing from the drop-down menu.
On the Options tab, mark the checkbox(es) for the additional information to include:
- Contract Information
- Contract Lines
- Terms
- Scheduled Payments
  - Scheduled Payment Memos
- Payables
- Report Options. To include a section at the end of the report with the report settings used to produce the report, leave the checkbox marked. To produce the report without this information, clear the checkbox.
- Timestamps
- Memos
- Custom Fields (only visible if custom fields are set up)
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extensions are available for the report:

Contracts
Contract lines

×

Groups Listing

Purpose

The Groups Listing provides a list of the product groups defined in your system.

Content

For each product group on the report, the listing shows:

name
description.

In addition, you can include one or more of the following:

detail (products)
timestamps
memos
custom fields.

The following total appears on the report:

record count.

Print the report

In the Navigation pane, highlight the Contracts Processing > Setup > Product Groups folder.
Start the report set-up wizard.
- To report on all or a filtered subset of product groups:
  1. Right-click the Product Groups folder and select Select and Report > Groups Listing from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected product groups:
  1. In the HD view, select the product groups to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click and select Groups Listing from the drop-down menu.
- To report on a particular product group from the Product Group window:
  1. In the HD view, locate and double-click the product group to report on. The Product Group window opens with the product group loaded.
  2. Click and select Groups Listing from the drop-down menu.
On the Options tab, mark the checkbox(es) for the additional information to include:
- Detail
- Report Options. To include a section at the end of the report with the report settings used to produce the report, leave the checkbox marked. To produce the report without this information, clear the checkbox.
- Timestamps
- Memos
- Custom Fields (only visible if custom fields are set up)
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extensions are available for the report:

Groups
Products

×

Payment Types Listing

Purpose

The Payment Types Listing provides a list of the payment types defined in your system.

Content

For each payment type included on the report, the listing shows:

code
description
invoice type and description
ARCode and description.

In addition, you can include one or more of the following:

memos
timestamps
custom fields.

The following total appears on the report:

record count.

Print the report

In the Navigation pane, highlight the Contracts Processing > Setup > Payment Types folder.
Start the report set-up wizard.
- To report on all or a filtered subset of payment types:
  1. Right-click the Payment Types folder and select Select and Report > Payment Types Listing from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected payment types:
  1. In the HD view, select the payment types to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click and select Payment Types Listing from the drop-down menu.
- To report on a particular entity from the Payment Type window:
  1. In the HD view, locate and double-click the payment type to report on. The Payment Type window opens with the payment type loaded.
  2. Click and select Payment Types Listing from the drop-down menu.
Select the Options tab.
To include a section at the end of the report with the report settings used to produce the report, leave the Include Report Options checkbox marked. To produce the report without this information, clear the checkbox.
Mark the checkbox(es) for the additional information to include:
- Memos
- Timestamps
- Custom Fields (only visible if custom fields are set up)
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extension is available for the report:

Payment types

×

Product Types Listing

Purpose

The Product Types Listing provides a list of the product types defined in your system.

Content

For each product type on the report, the listing shows:

code
description.

In addition, you can include one or more of the following:

order
timestamps
memos
custom fields.

The following total appears on the report:

record count.

Print the report

In the Navigation pane, highlight the Contracts Processing > Setup > Product Types folder.
Start the report set-up wizard.
- To report on all or a filtered subset of product types:
  1. Right-click the Product Types folder and select Select and Report > Product Types Listing from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected product types:
  1. In the HD view, select the product types to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click and select Product Types Listing from the drop-down menu.
- To report on a particular product type from the Product Type window:
  1. In the HD view, locate and double-click the product type to report on. The Product Type window opens with the product type loaded.
  2. Click and select Product Types Listing from the drop-down menu.
On the Options tab, mark the checkbox(es) for the additional information to include:
- Order
- Report Options. To include a section at the end of the report with the report settings used to produce the report, leave the checkbox marked. To produce the report without this information, clear the checkbox.
- Timestamps
- Memos
- Custom Fields (only visible if custom fields are set up)
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extension is available for the report:

Product types

×

Products Listing

Purpose

The Products Listing provides a list of the products defined in your system.

Content

For each product on the report, the listing shows:

code
description
product type
work order type.

In addition, you can include one or more of the following:

product information (ARCode and description, accrual/deferral account, lead time, price)
product groups
expressions
terms (term code and data type)
timestamps
memos
custom fields.

The following total appears on the report:

record count.

Print the report

In the Navigation pane, highlight the Contracts Processing > Setup > Products folder.
Start the report set-up wizard.
- To report on all or a filtered subset of products:
  1. Right-click the Products folder and select Select and Report > Products Listing from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected products:
  1. In the HD view, select the products to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click and select Products Listing from the drop-down menu.
- To report on a particular product from the Product window:
  1. In the HD view, locate and double-click the product to report on. The Product window opens with the product loaded.
  2. Click and select Products Listing from the drop-down menu.
On the Options tab, mark the checkbox(es) for the additional information to include:
- Product Information
- Groups
- Expressions
- Terms
- Report Options. To include a section at the end of the report with the report settings used to produce the report, leave the checkbox marked. To produce the report without this information, clear the checkbox.
- Timestamps
- Memos
- Custom Fields (only visible if custom fields are set up)
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extension is available for the report:

Products

×

Settlement Lines Listing

Purpose

The Settlement Lines Listing provides a list of the settlement lines for the contracts set up in your system.

Content

For each contract included on the report, the listing shows:

contract line settled
customer
settlement date
settlement lines.

For each settlement line on the report, the listing shows:

line number
product
product description
date
hours
quantity
price
discount
amount
credit amount (when applicable).

In addition, you can include one or more of the following:

totals
custom fields.

The following total appears on the report:

record count.

Print the report

In the Navigation pane, highlight the Contracts Processing > Settlements > Settlement Lines folder.
Start the report set-up wizard.
- To report on all or a filtered subset of settlement lines:
  1. Right-click the Settlement Lines folder and select Select and Report > Settlement Lines Listing from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected settlement lines:
  1. In the HD view, select the settlement lines to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click and select Settlement Lines Listing from the drop-down menu.
On the Options tab, mark the checkbox(es) for the additional information to include:
- Totals
- Report Options. To include a section at the end of the report with the report settings used to produce the report, leave the checkbox marked. To produce the report without this information, clear the checkbox.
- Custom Fields (only visible if custom fields are set up)
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extension is available for the report:

Settlement lines

×

Settlement Report

Purpose

The Settlement Report provides a detailed report of settlements which can be given to customers for their review or to inform them of settlement amounts. The Settlement Report can be produced before or after invoicing.

Content

For each settlement, the report shows:

your company name
your company address
settlement description
customer name and address
settlement date
contract number
settlement number for the indicated contract
attribute names and attribute values (if applicable)
payments
product types
total amount to be settled
sales tax
total payments
balance due.

For each payment on a settlement:

payment type.

For each product type on a settlement:

product type description
settlement lines.

For each settlement line:

product description
date
hours
quantity
price
amount
credit.

Print the report

In the Navigation pane, highlight the Contracts Processing > Settlements folder.
Start the report set-up wizard.
- To report on all or a filtered subset of settlements:
  1. Right-click the Settlements folder and select Select and Report > Settlement Report from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected settlements:
  1. In the HD view, select the settlements to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click and select Settlement Report from the drop-down menu.
- To report on a particular settlement from the Settlement window:
  1. In the HD view, locate and double-click the settlement to report on. The Settlement window opens with the settlement loaded.
  2. Click and select Settlement Report from the drop-down menu.
Select the Options tab.
To include a section at the end of the report with the report settings used to produce the report, leave the Include Report Options checkbox marked. To produce the report without this information, clear the checkbox.
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extensions are available for the report:

Settlements
Settlement lines
Settlement payments
Settlement payables
Attributes

×

Settlements Listing

Purpose

The Settlements Listing provides a list of the settlements in your system.

Content

For each settlement included on the report, the listing shows:

number
description
customer
contractor
date

In addition, you can include one or more of the following:

attributes
lines (line number, product, description, date, hours, quantity, price, discount, amount, detail total, sales tax, total with tax)
payments (payment type, amount applied, refund amount, total amount applied)
terms (term code, data type, value)
payables (AP vendor, APCode, account, amount)
timestamps
memos
custom fields.

Print the report

In the Navigation pane, highlight the Contracts Processing > Settlements folder.
Start the report set-up wizard.
- To report on all or a filtered subset of settlements:
  1. Right-click the Settlements folder and select Select and Report > Settlements Listing from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected settlements:
  1. In the HD view, select the settlements to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click and select Settlements Listing from the drop-down menu.
- To report on a particular settlement from the Settlement window:
  1. In the HD view, locate and double-click the settlement to report on. The Settlement window opens with the settlement loaded.
  2. Click and select Settlements Listing from the drop-down menu.
On the Options tab, mark the checkbox(es) for the additional information to include:
- Attributes
- Lines
- Payments
- Terms
- Payables
- Report Options. To include a section at the end of the report with the report settings used to produce the report, leave the checkbox marked. To produce the report without this information, clear the checkbox.
- Timestamps
- Memos
- Custom Fields (only visible if custom fields are set up)
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extensions are available for the report:

Settlements
Settlement lines

×

Work Order Types Listing

Purpose

The Work Order Types Listing provides a list of the work order types defined in your system.

Content

For each work order type on the report, the listing shows:

code
description.

In addition, you can include one or more of the following:

timestamps
memos
custom fields.

The following total appears on the report:

record count.

Print the report

In the Navigation pane, highlight the Contracts Processing > Setup > Work Order Types folder.
Start the report set-up wizard.
- To report on all or a filtered subset of work order types:
  1. Right-click the Work Order Types folder and select Select and Report > Work Order Types Listing from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected work order types:
  1. In the HD view, select the work order types to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click and select Work Order Types Listing from the drop-down menu.
- To report on a particular work order type from the Work Order Type window:
  1. In the HD view, locate and double-click the work order type to report on. The Work Order Type window opens with the work order type loaded.
  2. Click and select Work Order Types Listing from the drop-down menu.
Select the Options tab.
To include a section at the end of the report with the report settings used to produce the report, leave the Include Report Options checkbox marked. To produce the report without this information, clear the checkbox.
Mark the checkbox(es) for the additional information to include:
- Timestamps
- Memos
- Custom Fields (only visible if custom fields are set up)
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extension is available for the report:

Work order types

×

Work Orders Listing

Purpose

The Work Orders Listing provides a list of the work orders set up in your system.

Content

For each contract with work orders included on the report, the listing shows:

contract number
description
work orders.

For each work order on a contract, the listing shows:

work order number
description
date
time
hours
quantity
price
delivery indicator.

In addition, you can include one or more of the following:

notes
memos
custom fields.

The following total appears on the report:

record count.

Print the report

In the Navigation pane, highlight the Contracts Processing > Work Orders folder.
Start the report set-up wizard.
- To report on all or a filtered subset of work orders:
  1. Right-click the Work Orders folder and select Select and Report > Work Orders Listing from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected work orders:
  1. In the HD view, select the work orders to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click and select Work Orders Listing from the drop-down menu.
- To report on a particular work order from the Work Order window:
  1. In the HD view, locate and double-click the work order to report on. The Work Order window opens with the work order loaded.
  2. Click and select Work Orders Listing from the drop-down menu.
On the Options tab, mark the checkbox(es) for the additional information to include:
- Notes
- Report Options. To include a section at the end of the report with the report settings used to produce the report, leave the checkbox marked. To produce the report without this information, clear the checkbox.
- Memos
- Custom Fields (only visible if custom fields are set up)
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extension is available for the report:

Work orders

×

Work Orders Report

Purpose

The Work Orders Report produces a simple work order form for each work order in your selection.

Content

For each work order included on the report, the listing may show:

contract number
contract line
customer
work order number
work order type
attributes
product
start date and time, hours, quantity for product
work order date, start and end times, hours, and quantity
memos
notes
signature line.

Print the report

In the Navigation pane, highlight the Contracts Processing > Work Orders folder.
Start the report set-up wizard.
- To report on all or a filtered subset of work orders:
  1. Right-click the Work Orders folder and select Select and Report > Work Orders Report from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected work orders:
  1. In the HD view, select the work orders to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click and select Work Orders Report from the drop-down menu.
- To report on a particular work order from the Work Order window:
  1. In the HD view, locate and double-click the work order to report on. The Work Order window opens with the work order loaded.
  2. Click and select Work Orders Report from the drop-down menu.
Select the Options tab.
To include a section at the end of the report with the report settings used to produce the report, leave the Include Report Options checkbox marked. To produce the report without this information, clear the checkbox.
Select the Output tab.
In the Design field, look up and select the report design to use.
There are two built-in report designs for the Work Orders Report:
- Work Orders Report Sample 1
- Work Orders Report Sample 2

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extension is available for the report:

Work orders

×

Assets Listing

Purpose

The Assets Listing provides a list of the assets tracked in Fixed Assets.

Content

For each asset included on the report, the listing shows:

asset code
asset description
asset class
acquisition date
"in service" date
original cost
total cost
salvage value
timestamps
memos
custom fields.

In addition, you can include one or more of the following:

cost detail including: cost date, cost amount, offset account, and remarks for each detail line
retirement detail including: retirement date, retirement type, percent or amount retired, proceeds from retirement, Post to GL flag setting, and remarks for each detail line
asset ledger detail including: ledger name, begin date, calculation method, asset's life in years and months, asset account, accumulated depreciation account, and total cost for each ledger
asset attribute history including: attribute, effective date, attribute item, and remarks for each attribute change.

In addition, if you include asset ledgers, you can include one or more of the following:

ledger cost detail including: cost date, cost amount, prior depreciation, added years and months of life, and remarks for each detail line
ledger extra depreciation detail including: extra depreciation date, extra depreciation type and type description, expense amount, and remarks for each detail line
ledger retirement detail including: retirement date, retirement type, amount retired, depreciation amount, net value, proceeds from retirement, gain/loss amount, gain/loss account, bank account, and remarks for each detail line.

The following total appears on the report:

grand totals for assets, original cost, and total cost.

Print the report

In the Navigation pane, highlight the Fixed Assets > Assets folder.
Start the report set-up wizard.
- To report on all or a filtered subset of assets:
  1. Right-click the Assets folder and select Select and Report > Assets Listing from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected assets:
  1. In the HD view, select the assets to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click and select Assets Listing from the drop-down menu.
- To report on a particular asset from the Asset window:
  1. In the HD view, locate and double-click the asset to report on. The Asset window opens with the asset loaded.
  2. Click and select Assets Listing from the drop-down menu.
Select the Options tab.
In the Report Date field, select the date as of which to report asset information.
Mark the checkbox(es) for the additional information to include:
- Asset Cost Detail
- Asset Retirement Detail
- Asset Ledgers. If you mark this checkbox, the three options below are enabled. Mark one or more of these checkboxes to include additional information about the asset ledger. Your options are:
  - Ledger Cost Detail
  - Ledger Extra Depreciation
  - Ledger Retirement Detail
- Attributes. If you mark this checkbox and want to limit the attributes which are reported, click Attributes to open the Selection dialog where you can specify selection conditions to determine which attributes are reported.
- Report Options. To include a section at the end of the report with the report settings used to produce the report, leave the checkbox marked. To produce the report without this information, clear the checkbox.
- Timestamps
- Memos
- Custom Fields (only visible if custom fields are set up)
Select the Sorting tab.
In the Available Sort Options list box, highlight the field(s) to sort the report by, then click to move your selection(s) to the Assigned Sort Options list box.
If you selected multiple sort fields, use and to arrange the sort fields in the order you want them applied.
If you want the report to start a new page for each change in one of the sorting options you specified, select the sorting option to break on from the Page Break Level drop-down list.
If you want the report to subtotal based on one of the sorting options you specified, select the sorting option to subtotal on from the Subtotal Level drop-down list. If you do not want to show subtotals, accept "(none)".

Tip

To see your assets grouped and totaled by location, select the location code attribute as a sorting option and then subtotal by it.
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extension is available for the report:

Assets

×

Asset Retirement Report

Purpose

The Assets Retirement Report lets you review assets which were fully or partially retired within a specified range of dates.

Content

For each asset included on the report, the listing shows:

asset code
asset description
"in service" date
retired date
retirement type
retired proceeds
retired depreciation
retired cost
retired net value
retired gain/loss.

The columns indicated in bold type represent values for Part I, Line 2 of IRS Form 4797 "Sales of Business Property".

In addition, you can include one or more of the following:

partial retirements
retirements with zero gain/loss.

The following totals appear on the report:

record count
totals for proceeds, depreciation, retired cost, net value, and gain/loss.

Print the report

In the Navigation pane, highlight the Fixed Assets > Assets folder.
Start the report set-up wizard.
- To report on all or a filtered subset of assets:
  1. Right-click the Assets folder and select Select and Report > Asset Retirement Report from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected assets:
  1. In the HD view, select the assets to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click and select Asset Retirement Report from the drop-down menu.
- To report on a particular asset from the Asset window:
  1. In the HD view, locate and double-click the asset to report on. The Asset window opens with the asset loaded.
  2. Click and select Asset Retirement Report from the drop-down menu.
Select the Options tab.
Select the Asset Ledger to report on. (If only one non-obsolete ledger exists, that ledger is loaded for you.)
In the Begin Date and End Date fields, select the range of retirement dates for which to report asset retirement information.
Mark the checkbox(es) for the additional information to include:
- Partial Retirements
- Retirements with Zero Gain/Lost
Select the Sorting tab.
In the Available Sort Options list box, highlight the field(s) to sort the report by, then click to move your selection(s) to the Assigned Sort Options list box.
If you selected multiple sort fields, use and to arrange the sort fields in the order you want them applied.
If you want the report to start a new page for each change in one of the sorting options you specified, select the sorting option to break on from the Page Break Level drop-down list.
If you want the report to subtotal based on one of the sorting options you specified, select the sorting option to subtotal on from the Subtotal Level drop-down list. If you do not want to show subtotals, accept "(none)".
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extension is available for the report:

Asset retirement

×

Bonus Depreciation Report

Purpose

The Bonus Depreciation Report shows bonus depreciation for selected assets in a specified ledger (usually the tax ledger) over a specified range of depreciation dates. Whereas the Depreciation Schedule combines all bonus depreciation in one column, the Bonus Depreciation Report differentiates bonus depreciation by type so that you have the numbers necessary for tax reporting.

Content

For each asset included on the report, the report shows:

asset code and description
"in service" date
original cost
calculation control
life of the asset in years
amount of Section 168 depreciation
amount of Section 179 depreciation
amount of bonus depreciation
amount of all other bonus depreciation types
total bonus depreciation.

In addition, you can include one or more of the following:

yearly totals for all bonus depreciation types and total bonus depreciation
bonus depreciation for assets retired on or before an end date you specify.

The following totals appear on the report:

record count
report totals for original cost, bonus depreciation by type, and total bonus depreciation.

Print the report

In the Navigation pane, highlight the Fixed Assets > Assets folder.
Start the report set-up wizard.
- To report on all or a filtered subset of assets:
  1. Right-click the Assets folder and select Select and Report > Bonus Depreciation Report from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected assets:
  1. In the HD view, select the assets to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click and select Bonus Depreciation Report from the drop-down menu.
- To report on a particular entity from the Asset window:
  1. In the HD view, locate and double-click the asset to report on. The Asset window opens with the asset loaded.
  2. Click and select Bonus Depreciation Report from the drop-down menu.
Select the Options tab.
Select the Depreciation Ledger to report on. Typically, you would report on the tax ledger. (If only one non-obsolete ledger exists, that ledger is loaded for you.)
In the Begin Date and End Date fields, enter the range of dates to report bonus depreciation for.
Mark the checkbox(es) for the additional information to include:
- Yearly Totals. Mark this checkbox if your report spans multiple years and your assets have bonus depreciation in each year.
- Retired Assets. Mark this checkbox to include assets which were retired on or before the end date you specified.
Select the Sorting tab.
In the Available Sort Options list box, highlight the field(s) to sort the report by, then click to move your selection(s) to the Assigned Sort Options list box.
If you selected multiple sort fields, use and to arrange the sort fields in the order you want them applied.
If you want the report to start a new page for each change in one of the sorting options you specified, select the sorting option to break on from the Page Break Level drop-down list.
If you want the report to subtotal based on one of the sorting options you specified, select the sorting option to subtotal on from the Subtotal Level drop-down list. If you do not want to show subtotals, accept "(none)".
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extension is available for the report:

Assets

×

Depreciation Schedule

Which report do I choose: Depreciation Schedule vs Asset GL History Report?

Note

Until version 8.20-0, the depreciation calculation did not calculate depreciation in the month of retirement since lifetime total depreciation was going to be backed out of accumulated depreciation in the same month; however, because total depreciation is significant for both book and tax purposes, depreciation for the month of retirement is now included in the calculation.

Purpose

The Depreciation Schedule shows projected depreciation for a selected ledger over the range of depreciation dates you specify.

Content

For each asset on the report, the report shows:

asset code and description
in-service date
calculation control
asset life
salvage value
begin and end depreciation dates
running cost
prior, period, bonus, total, and remaining depreciation.

In addition, you can include the following:

detail section with rows showing added cost; cost, prior depreciation, and added life; or bonus expense
depreciation totals by period
yearly depreciation totals.

The following totals appear on the report:

record count
salvage value for all reported assets
original cost for all reported assets
prior depreciation for all reported assets
period depreciation for all reported assets
bonus depreciation for all reported assets
total depreciation for all reported assets
remaining depreciation for all reported assets.

Print the report

In the Navigation pane, highlight the Fixed Assets > Assets folder.
Start the report set-up wizard.
- To report on all or a filtered subset of assets:
  1. Right-click the Assets folder and select Select and Report > Depreciation Schedule from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected assets:
  1. In the HD view, select the assets to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click and select Depreciation Schedule from the drop-down menu.
- To report on a particular asset from the Asset window:
  1. In the HD view, locate and double-click the asset to report on. The Asset window opens with the asset loaded.
  2. Click and select Depreciation Schedule from the drop-down menu.
Select the Options tab.
Select the Depreciation Ledger to report on. (If only one non-obsolete ledger exists, that ledger is loaded for you.)
In the Begin Date and End Date fields, enter the range of dates for which to include depreciation information on the report. If you leave the Begin Date field blank, the report shows depreciation from the beginning of each asset's life through the end date. If you leave the End Date field blank, the report shows depreciation from the begin date through each asset's end-of-life.
In the Exclude Assets section, mark the checkbox(es) for the assets you do not want to include on the report. Your options include:
- Fully Depreciated. Mark this checkbox to exclude fully depreciated assets from the report. If you mark this checkbox, the Retired checkbox is marked for you and disabled.
- Retired. This checkbox is enabled if the Fully Depreciated checkbox is not marked. Mark this checkbox to exclude retired assets from the report.
If you marked the Fully Depreciated checkbox or the Retired checkbox, the date options in the Exclude Assets section are enabled. Select the date criterion to use to determine which fully depreciated and/or retired assets to exclude. Your options are:
- Before Begin Date. If you select this option, assets fully depreciated and/or retired before the begin date you specified are excluded from the report.
- As of End Date. If you select this option, assets fully depreciated and/or retired as of the end date you specified are excluded from the report.
Mark the checkbox(es) in the Reported Information section to indicate the additional information to include:
- Assets. This checkbox is marked by default. Ensure this checkbox is marked if you want to show assets on the report. The remaining checkboxes in this section are disabled unless you mark this checkbox. If you clear the checkbox, only totals are reported for the selected assets.
- Detail. Mark this checkbox to include detail rows showing added cost; cost, prior depreciation, and added life; retirement detail; and bonus expense.
- Periods. Mark this checkbox to show depreciation totals for every period and year in the report date range.
  Note
  For most periods, the report shows the begin and end date for the period. However, if an asset was retired during a period, that period reflects the retirement date instead of the period end date.
- Yearly Totals. Mark this checkbox to show depreciation subtotals by year.
Select the Sorting tab.
In the Available Sort Options list box, highlight the field(s) to sort the report by, then click to move your selection(s) to the Assigned Sort Options list box.
Note
If you assign any of the FA Location sort options, assets that were assigned to multiple locations during the date range are reported in their location as of the report end date. These assets are marked with an asterisk on the report, and an explanatory note appears at the bottom of the report.
If you selected multiple sort fields, use and to arrange the sort fields in the order you want them applied.
If you want the report to start a new page for each change in one of the sorting options you specified, select the sorting option to break on from the Page Break Level drop-down list. If you do not want to insert page breaks, accept "(none)".
If you want the report to subtotal based on one of the sorting options you specified, select the sorting option to subtotal on from the Subtotal Level drop-down list. If you do not want to show subtotals, accept "(none)".
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extension is available for the report:

Assets

×

Asset GL History Report

Which report do I choose: Depreciation Schedule vs Asset GL History Report?

Purpose

The Asset GL History Report shows posted depreciation, asset cost, and retirement information for a particular ledger for a historical range of dates. Use this report to help you reconcile general ledger postings. In particular, you can use the capitalized cost amount to reconcile the GL asset account, and the accumulated depreciation amount to reconcile the GL accumulated depreciation account.

Note

The Asset GL History Report does not calculate depreciation. It shows the historical GL detail for posted depreciation.

Because asset costs are only posted to GL when (1) a ledger GL batch is specified, (2) a ledger asset account is specified, (3) an asset cost offset account is specified, and (4) the offset account and the asset account are not the same, the GL History Report expects GL posting detail to be created by the Post to GL process and, therefore, doesn't report the asset cost record directly. Accordingly, you must run Post to GL over the asset cost date range in order to create the detail records for inclusion on the report. If the asset cost is not to be posted to GL, the report assumes the GL posting to the asset account was created by a manual GL entry (or with an AP invoice) and automatically creates a row in the report for the asset cost so that you can reconcile the GL asset account.

Note

Costs are not included on the report if the asset has not been placed in service. If the in-service date is blank, the capitalized cost of the asset is zero, even if there are entries in the asset's Cost Detail table. Those costs will not be posted to the GL asset account until the asset is placed in service. Any costs dated before the in-service date when costs are posted will be posted as of the in-service date.

For retirement postings, the retired asset cost amount is subtracted from the capitalized cost and retired accumulated depreciation is subtracted from accumulated depreciation. As a result, when an asset is fully retired, its capitalized cost, accumulated depreciation, and net value should all be zero.

Content

For each asset on the report, the report shows:

asset code and description
in-service date
beginning totals for capitalized cost, accumulated depreciation, and net value
detail totals for cost and depreciation
ending totals for capitalized cost, accumulated depreciation, and net value.

By default the report includes all fully depreciated assets including retired assets. You have the options to exclude all fully depreciated assets or to exclude retired assets only.

In addition, you can include the following:

original cost, asset class, acquisition date, salvage value, asset location, and retirement date
GL detail postings for asset costs, depreciation, and extra depreciation, as well as generated entries for asset costs, depreciation, and extra depreciation, with or without summarized details by date or by date/account
detail for attributes posted to GL
yearly totals (based on the FA calendar).

The following totals appear on the report:

asset totals
grand totals.

Preinstalled saved answers

For your convenience, ActivityHD includes two preinstalled saved answers for common reporting scenarios:

"By Accumulated Account without Assets"
"By Asset Account with Assets"

Print the report

In the Navigation pane, highlight the Fixed Assets > Assets folder.
Start the report set-up wizard.
- To report on all or a filtered subset of assets:
  1. Right-click the Assets folder and select Select and Report > Asset GL History Report from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected assets:
  1. In the HD view, select the assets to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click and select Asset GL History Report from the drop-down menu.
- To report on a particular asset from the Asset window:
  1. In the HD view, locate and double-click the asset to report on. The Asset window opens with the asset loaded.
  2. Click and select Asset GL History Report from the drop-down menu.
Select the Options tab.
Select the Asset Ledger to report on. Only ledgers which post to GL (i.e., ledgers with a GL batch specified) can be selected for reporting. (If only one non-obsolete ledger exists, that ledger is loaded for you.)
In the Begin Date and End Date fields, enter the range of dates for which to include GL history on the report. The "Beginning Totals" column on the report shows the totals up to the Begin Date.
In the History Date field, select the type of date you want the date range you entered to represent. Your options are:
- GL Date. Uses the GL posting date.
- FA Date. Uses the asset depreciation date.
In the Exclude Assets section, select which, if any, assets you want to exclude from the report. Your options are:
- Fully Depreciated. Mark this checkbox to exclude all fully depreciated assets from the report. If you mark this checkbox, the Retired checkbox is marked and disabled. If you mark this checkbox, the date options below are enabled. Select which fully depreciated assets to exclude based on date. Your options are:
  - Before Begin Date. Exclude assets that were fully depreciated before the report begin date.
  - As of End Date. Exclude assets that were fully depreciated as of the report end date.
- Retired. This checkbox is enabled unless you marked the Fully Depreciated checkbox. Mark this checkbox if you want to exclude retired assets from the report but not other fully depreciated assets. If you mark this checkbox, the date options below are enabled. Select which retired assets to exclude based on date. Your options are:
  - Before Begin Date. Exclude assets that were retired before the report begin date.
  - As of End Date. Exclude assets that were retired as of the report end date.
Mark the checkbox(es) for the additional information to include:
- Include Voided GL Detail. This option is marked by default and causes the report to include voided GL detail. If you are using this report to reconcile GL balances, you should include voided GL detail because reversal entries may have been posted to different dates and to different accounts than the original voided entries. On the other hand, if you are using the report to see the current state of asset cost and depreciation history, you may want to exclude voided GL detail in order to simplify the report. If that is the case, clear the checkbox.
- Show Assets. This option is marked by default and causes the report to show totals by asset. If this checkbox is marked, the following checkbox is enabled:
- Show Detail. Mark this checkbox to include detail transactions on the report. If you mark this checkbox, the following checkboxes are enabled, but you can select only one of them:
- Show Yearly Totals. Mark this checkbox to show annual totals on the report. Yearly totals use the FA calendar specified on the asset's ledger to summarize depreciation detail so that totals match your organization's fiscal year.
To include a section at the end of the report with the report settings used to produce the report, leave the Include Report Options checkbox marked. To produce the report without this information, clear the checkbox.
Select the Sorting tab.
In the Available Sort Options list box, highlight the field(s) to sort the report by, then click to move your selection(s) to the Assigned Sort Options list box.
If you selected multiple sort fields, use and to arrange the sort fields in the order you want them applied.
If you want the report to start a new page for each change in one of the sorting options you specified, select the sorting option to break on from the Page Break Level drop-down list. If you do not want to insert page breaks, accept "(none)".
If you want the report to subtotal based on one of the sorting options you specified, select the sorting option to subtotal on from the Subtotal Level drop-down list. If you do not want to show subtotals, accept "(none)".
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extension is available for the report:

Assets

×

Note Types Listing

Purpose

The Note Types Listing provides a list of the note types defined in Fixed Assets.

Content

For each note type included on the report, the listing shows:

description.

In addition, you can include one or more of the following:

timestamps
memos
custom fields.

The following total appears on the report:

record count.

Print the report

In the Navigation pane, highlight the Fixed Assets > Setup > Note Types folder.
Start the report set-up wizard.
- To report on all or a filtered subset of note types:
  1. Right-click the Note Types folder and select Select and Report > Note Types Listing from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected note types:
  1. In the HD view, select the note types to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click .
- To report on a particular note type from the Note Type window:
  1. In the HD view, locate and double-click the note type to report on. The Note Type window opens with the note type loaded.
  2. Click .
Select the Options tab.
Mark the checkbox(es) for the additional information to include:
- Timestamps
- Memos
- Custom Fields (only visible if custom fields are set up)
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extension is available for the report:

Notes

×

Employees Listing

Purpose

The Employees Listing provides a list of employees tracked in Payroll.

Content

For each employee included on the report, the listing shows:

employee code
employee full name
employee "goes by" name
employee's preferred pronouns
position
hire date
birth date
current employment status.

In addition, you can include one or more of the following:

employee details including: name and emergency contact, phone and address, email address, gender and marital status, W-2 information, social security number, social insurance number, statuses, employee locations (address lines 1 and 2, name lines 1 and 2, city, state, zip, country), attributes
calculation details including: parameter references, parameter values, automatics
disbursement information including: disbursement sets, disbursement rules, bank accounts
Human Resources information including: job categories, ethnic origins, contacts, position pay rates
seniority and leave plans
notes
timestamps
memos
custom fields.

The following total appears on the report:

record count.

Print the report

In the Navigation pane, highlight the Payroll/Human Resources > Employees folder.
Start the report set-up wizard.
- To report on all or a filtered subset of employees:
  1. Right-click the Employees folder and select Select and Report > Employees Listing from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected employees:
  1. In the HD view, select the employees to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click and select Employees Listing from the drop-down menu.
- To report on a particular employee from the Employee window:
  1. In the HD view, locate and double-click the employee to report on. The Employee window opens with the employee record loaded.
  2. Click and select Employees Listing from the drop-down menu.
Select the Options tab.
Mark the checkbox(es) in the Employee section for the additional information to include:
- Name Details
- Phone and Address
- Email Address
- Gender and Marital Status
- W-2 Information
- Timestamps
- Memos
- Custom Fields (only visible if custom fields are set up)
- Social Security Number (only visible if you have the appropriate access)
- Social Insurance Number (only visible if you have the appropriate access)
- Statuses
- Locations
- Attributes - If you mark this checkbox, the Attribute field is enabled. Select the attribute to include.
Mark the checkbox(es) in the Calculations section for the additional information to include:
- Automatics
- Parameter References - If you mark this checkbox, the Parameter Like field is enabled. Enter a parameter mask or specific parameter to restrict which parameter references appear on the report.
- Parameter Values - If you mark this checkbox, the Parameter Values as of field is enabled. Enter the effective date as of which to include parameter values on the report.
Mark the checkbox(es) in the Disbursements section for the additional information to include:
- Disbursement Sets
- Disbursement Rules
- Bank Accounts
Mark the checkbox(es) in the Human Resources section for the additional information to include:
- Job Categories
- Ethnic Origins
- Contacts
- Position Pay Rates (this option is available if the Human Resources package is installed and you have appropriate access)
Mark the Seniority & Leave Plans checkbox if you want to include seniority and leave plan information on the report.
Mark the Notes checkbox if you want to include employee notes on the report. If you mark the checkbox, the remaining fields in the Notes section are enabled:
- To restrict notes on the report to a particular type, select the type in the Note Type field.
- To restrict notes to those entered in a particular date range, enter the range of dates in the Date fields.
- To restrict notes to those flagged for follow-up in a particular date range, enter the range of follow-up dates in the Follow-Up Date fields.
Select the Sorting tab.
In the Available Sort Options list box, highlight the field(s) to sort the report by, then click to move your selection(s) to the Assigned Sort Options list box.
If you selected multiple sort fields, use and to arrange the sort fields in the order you want them applied.
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extensions are available for the report:

Employees
Locations
Employee statuses
Employee bank accounts
Employee automatics
Employee parameter values
Employee attribute items
Contacts
Employee leave plans

×

Employee Balances Report

Purpose

The Employee Balances Report shows accrual and usage amounts by employee.

Content

For each employee on the report, the report shows:

employee name
beginning balance
accrual amount
usage amount
balance.

In addition, you can include the following:

check detail with running balances.

The following totals appear on the report:

employee count
grand totals.

Print the report

In the Navigation pane, highlight the Payroll/Human Resources > Employees folder.
Start the report set-up wizard.
- To report on all or a filtered subset of employees:
  1. Right-click the Employees folder and select Select and Report > Employee Balances Report from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected employees:
  1. In the HD view, select the employees to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click and select Employee Balances Report from the drop-down menu.
- To report on a particular employee from the Employee window:
  1. In the HD view, locate and double-click the employee to report on. The Employee window opens with the employee loaded.
  2. Click and select Employee Balances Report from the drop-down menu.
Select the Options tab.
In the Accrual Group field, select the payroll group to use as the accrual side of the employee balance.
From the Accrual Group Value drop-down list, select which value to derive the accrual amount from. Your options are:
- Source
- Result
In the Usage Group field, select the payroll group to use as the usage side of the employee balance.
From the Usage Group Value drop-down list, select which value to derive the usage amount from. Your options are:
- Source
- Result
In the Begin Date and End Date fields, enter the range of dates for which to include employee balance information on the report.
To include the check detail that contributes to the employee balances, mark the Include Detail checkbox.
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extension is available for the report:

Employees

×

Employee Labels

Purpose

Employee Labels produces a list of employee names or names and addresses formatted for label printing.

Print the report

In the Navigation pane, highlight the Payroll/Human Resources > Employees folder.
Start the report set-up wizard.
- To create labels for all or a filtered subset of employees:
  1. Right-click the Employees folder and select Select and Report > Employee Labels from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To create labels for specifically selected employees:
  1. In the HD view, select the employees to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click and select Employee Labels from the drop-down menu.
- To create a label for a particular employee from the Employee window:
  1. In the HD view, locate and double-click the employee you want to create a label for. The Employee window opens with the employee loaded.
  2. Click and select Employee Labels from the drop-down menu.
Select the Options tab.
Select the Location for which to print employee labels. Your options are:
- Primary
- Disbursement
- Government
Select the Sorting tab.
In the Available Sort Options list box, highlight the field(s) to sort the labels by, then click to move your selection(s) to the Assigned Sort Options list box.
If you selected multiple sort fields, use and to arrange the sort fields in the order you want them applied.
Select the Output tab.
In the Design field, look up and select the report design to use.
There are two built-in report designs for Employee Labels:
- Employee Labels - Produces folder labels.
- Employee Address Labels - Produces mailing labels which include address lines 1 and 2, name lines 1 and 2, city, state, zip, and country.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extension is available for the report:

Employees

×

Employee History Report

Purpose

The Employee History Report shows note, status, attribute, parameter value, position, pay rate, and/or record history by date for each employee included on the report. Beginning with version 8.26-0, record history includes information for state W-4s, I-9s, 1095-Cs, ACA, insurance coverage, and W-2s plus more information for garnishments and W-4s.

Content

For each employee on the report, the report shows:

the employee name and code
the employee's history records.

For each employee history record on the report, the report shows:

the date
the item type
the item value(s) as of the indicated date
related memos, descriptions, or note content

The following total appears on the report:

employee count.

Print the report

In the Navigation pane, highlight the Payroll/Human Resources > Employees folder.
Start the report set-up wizard.
- To report on all or a filtered subset of employees:
  1. Right-click the Employees folder and select Select and Report > Employee History from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected employees:
  1. In the HD view, select the employees to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click and select Employee History from the drop-down menu.
- To report on a particular employee from the Employee window:
  1. In the HD view, locate and double-click the employee to report on. The Employee window opens with the employee loaded.
  2. Click and select Employee History from the drop-down menu.
Select the Options tab.
To group information on the report by a particular attribute, mark the Group by Attribute checkbox and select the attribute in the field to the right.
In the Begin Date and End Date fields, enter the range of dates for which to include employee history on the report.
If you entered a begin date, the Include Previous Events checkbox is enabled. Mark this checkbox if you want the report to include history records that show the most recent past value for the same type of record for the same employee on the report (if a previous value exists). Previous events are included for statuses, attributes, parameter values, positions, position pay rates, and W-4 records. Previous events are not available for notes, garnishments, 1095-Cs, ACA records, insurance coverage records, T4s, and W-2s.
Example
Suppose an employee had a pay rate change during the reporting period and the last previous reported pay rate change for the employee occurred before the reporting period. If you mark the Include Previous Events checkbox, both the record with the pay rate change in the reporting period and the most recent past pay rate change would be included on the report.
In the Include section, ensure that the checkbox(es) next to the type(s) of information you want to include history for are marked. By default, all checkboxes are marked. The information types include:
- Notes
- Statuses
- Attributes
- Parameter Values
- Positions (only visible if you are licensed for the Human Resources package)
- Position Pay Rates (only visible if you are licensed for the Human Resources package)
- Records
To limit the information that appears for a selected information type, click the corresponding button to open the Selection dialog box, define any filters to apply to the data, and click OK. Repeat this step for each information type you want to filter.
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extension is available for the report:

Employees

×

Employee Change Log Analysis

Purpose

The Employee Change Log Analysis report helps you investigate changes to employee records. In particular, the report shows when a change was made, who made the change, and the old and new values.

Content

For each employee on the report, the report shows:

the changes made to the employee record.

For each change record on the report, the report shows:

log name and sequence number of the change
identifier
type of change
user who made the change
date and time of the change
field changed
value before the change
value after the change.

The following total appears on the report:

record count.

Print the report

In the Navigation pane, highlight the Payroll/Human Resources > Employees folder.
Start the report set-up wizard.
- To report on all or a filtered subset of employees:
  1. Right-click the Employees folder and select Select and Report > Employee Change Log Analysis from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected employees:
  1. In the HD view, select the employees to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click and select Employee Change Log Analysis from the drop-down menu.
- To report on a particular employee from the Employee window:
  1. In the HD view, locate and double-click the employee to report on. The Employee window opens with the employee loaded.
  2. Click and select Employee Change Log Analysis from the drop-down menu.
Select the Options tab.
In the Begin Date and End Date fields, enter the range of dates for which to include changes on the report.
In the Include section, ensure the checkbox(es) next to the change log(s) you want to include changes for are marked. By default, all checkboxes are marked. The change logs may include:
- Employee
- Automatic
- Bank Account
- Status
- Value
- Position
- Position Pay Rate
- Location
To limit the changes that appear for a selected change log, click the change log button to open the Selection dialog box, define any filters to apply to the data, and click OK. Repeat this step for each change log you want to filter.
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extension is available for the report:

Employees

×

EEO-1 Section D

Purpose

The EEO-1 Section D report categorizes your employees by race/ethnicity, gender, and job category as prescribed by the Equal Employment Opportunity Commission.

Note

Currently, employees with gender set to "Non-Binary" are reflected in the exception detail section of the report. If you have employees classified as non-binary, you should run the report with the Exception Detail checkbox marked and use this information to enter a manual comment when you submit your data.

Content

In addition to the Section D information, you can include one or more of the following:

exception detail
valid detail (count of employees broken down by job category, sex, and ethnicity).

The following totals appear on the report:

job category totals
grand totals.

Print the report

In the Navigation pane, highlight the Payroll/Human Resources > Employees folder.
Start the report set-up wizard.
- To report on all or a filtered subset of employees:
  1. Right-click the Employees folder and select Select and Report > EEO-1 Section D from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected employees:
  1. In the HD view, select the employees to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click and select EEO-1 Section D from the drop-down menu.
- To report on a specific employee from the Employee window:
  1. In the HD view, locate and double-click the employee to report on. The Employee window opens with the employee loaded.
  2. Click and select EEO-1 Section D from the drop-down menu.
Select the Options tab.
Mark the checkbox(es) for the additional information to include:
- Exception Detail
- Valid Detail
- Totals (Section D)
In the Pay Period Begin and Pay Period End fields, enter the start and end dates of the pay period you want to run the report for. (These fields are not visible if you select employees for the report directly from the HD view.)
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extension is available for the report:

Employees

×

Employee Automatics Listing

Purpose

The Employee Automatics Listing provides a list of the employee-specific automatic lines applied to payroll checks when the checks are created in Process Payroll Run.

Content

For each automatic included on the report, the listing shows:

employee code
employee name
PRCode
PRCode description
beginning effective date
ending effective date.

The following total appears on the report:

record count.

Print the report

In the Navigation pane, highlight the Payroll/Human Resources > Employees > Automatics folder.
Start the report set-up wizard.
- To report on all or a filtered subset of employee automatics:
  1. Right-click the Automatics folder and select Select and Report > Employee Automatics Listing from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected employee automatics:
  1. In the HD view, select the employee automatics to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click .
- To report on a particular employee automatic from the Employee Automatic window:
  1. In the HD view, locate and double-click the employee automatic to report on. The Employee Automatic window opens with the automatic loaded.
  2. Click .
Select the Sorting tab.
In the Available Sort Options list box, highlight the field(s) to sort the report by, then click to move your selection(s) to the Assigned Sort Options list box.
If you selected multiple sort fields, use and to arrange the sort fields in the order you want them applied.
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extensions are available for the report:

Employee automatics
Employees
PRCodes

×

Employee Parameters Listing

Purpose

The Employee Parameters Listing provides a list of employees and the parameters applied to their payroll records for calculating their payroll checks.

Content

For each employee included on the report, the listing shows:

parameter details.

For each parameter listed on the report, the listing shows:

description
data type
effective date
parameter value as of an effective date you specify.

In addition, you can include the following:

historical parameter values.

The following total appears on the report:

record count.

Print the report

In the Navigation pane, highlight the Payroll/Human Resources > Employees > Parameters folder.
Start the report set-up wizard.
- To report on all or a filtered subset of employee parameters:
  1. Right-click the Parameters folder and select Select and Report > Employee Parameters Listing from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected employee parameters:
  1. In the HD view, select the employee parameters to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click .
- To report on a particular employee parameter from the Employee Parameter window:
  1. In the HD view, locate and double-click the employee parameter to report on. The Employee Parameter window opens with the parameter loaded.
  2. Click .
Select the Options tab.
In the Effective Date field, enter the date as of which to show the parameter value for the parameters on the report.
To show the history of parameter values and effective dates for the parameters on the report, mark the Include Parameter Values checkbox.
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extensions are available for the report:

Employee parameters
Employees

×

ACA Records Listing

Purpose

The ACA Records Listing provides a list of ACA records created in Payroll.

Content

For each ACA record included on the report, the listing shows:

employee code and name
effective date of ACA record
record number
record type
employee designation (PT/FT)
ACA category
dates of stability period
ACA full-time indicator
record locked indicator
voided record indicator.

In addition, you can include one or more of the following:

offer and coverage (including offer code, employee lowest cost, safe harbor code, plan start month)
description
measurement and notifications
timestamps
memos
custom fields.

The following totals appear on the report:

record count
employee count.

Print the report

In the Navigation pane, highlight the Payroll/Human Resources > Employees > Records > ACA folder.
Start the report set-up wizard.
- To report on all or a filtered subset of ACA records:
  1. Right-click the ACA folder and select Select and Report > ACA Records Listing from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected ACA records:
  1. In the HD view, select the ACA records to include on the report. You can use Ctrl and/or Shift selection to select multiple ACA records.
  2. Click and select ACA Records Listing from the drop-down menu.
- To report on a particular ACA record from the ACA Record window:
  1. In the HD view, locate and double-click the ACA record to report on. The ACA Record window opens with the ACA record loaded.
  2. Click and select ACA Records Listing from the drop-down menu.
Select the Options tab.
Mark the checkbox(es) for the additional information to include:
- Offer and Coverage
- Description
- Measurement and Notifications
- Timestamps
- Memos
- Custom Fields (only visible if custom fields are set up)
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extensions are available for the report:

ACA records
Employees
ACA categories

×

Notes Listing

Purpose

The Notes Listing provides a list of notes recorded in Payroll and Human Resources.

Content

For each note included on the report, the listing shows:

note number
note date and time
note type
note type description
recall date and time
user who entered the note
reference(s) to other record(s)
note description
note text.

In addition, you can include one or more of the following:

timestamps
custom fields.

The following total appears on the report:

record count.

Print the report

In the Navigation pane, highlight the Payroll/Human Resources > Notes folder.
Start the report set-up wizard.
- To report on all or a filtered subset of payroll notes:
  1. Right-click the Notes folder and select Select and Report > Notes Listing from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected notes:
  1. In the HD view, select the notes to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click and select Notes Listing from the drop-down menu.
- To report on a particular payroll note from the Note window:
  1. In the HD view, locate and double-click the note to report on. The Note window opens with the note loaded.
  2. Click and select Notes Listing from the drop-down menu.
Select the Options tab.
Mark the checkbox(es) for the additional information to include:
- Timestamps
- Custom Fields (only visible if custom fields are set up)
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extensions are available for the report:

Notes
Note types

×

Notes by Employee Report

Purpose

The Notes by Employee Report shows the notes associated with each employee that is referenced in the notes. If a note refers to multiple employees, the note is reported for each employee referenced.

Content

For each employee included on the report, the report shows:

note details.

For each note included on the report, the report shows:

note number
note date
recall date
note type
note type description
user who entered the note
note description
note text.

In addition, you can include one or more of the following:

timestamps
custom fields.

The following total appears on the report:

record count.

Print the report

In the Navigation pane, highlight the Payroll/Human Resources > Notes folder.
Start the report set-up wizard.
- To report on all or a filtered subset of notes:
  1. Right-click the Notes folder and select Select and Report > Notes by Employee Report from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected notes:
  1. In the HD view, select the notes to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click and select Notes by Employee Report from the drop-down menu.
- To report on a particular note from the Note window:
  1. In the HD view, locate and double-click the note to report on. The Note window opens with the note loaded.
  2. Click and select Notes by Employee Report from the drop-down menu.
Select the Options tab.
Mark the checkbox(es) for the additional information to include:
- Timestamps
- Custom Fields (only visible if custom fields are set up)
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extensions are available for the report:

Notes
Note types
Employees

×

Time Sheet Proof

Purpose

The Time Sheet Proof report provides employees' time sheet hours categorized by check line group. You can specify up to four groups.

Content

For each time sheet record included on the report, the report shows:

payroll run - employee code
employee name
separation flag (if present)
correction flag (if present)
source totals by group.

In addition, you can include the following:

detail (for each time sheet detail line: line number, PRCode, source amount by group).

The following totals appear on the report:

attribute subtotals (optional)
grand totals.

Print the report

In the Navigation pane, highlight the Payroll/Human Resources > Time Sheets folder.
Start the report set-up wizard.
- To report on all or a filtered subset of time sheets:
  1. Right-click the Time Sheets folder and select Select and Report > Time Sheet Proof from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected time sheets:
  1. In the HD view, select the time sheets to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click and select Time Sheet Proof from the drop-down menu.
- To report on a particular time sheet from the Time Sheet window:
  1. In the HD view, locate and double-click the time sheet to report on. The Time Sheet window opens with the time sheet loaded.
  2. Click and select Time Sheet Proof from the drop-down menu.
Select the Options tab.
To include time sheet detail lines on the report, mark the Include Detail checkbox.
To omit lines with empty source amounts, mark the Skip Empty Source Lines checkbox.
To group and subtotal time sheet records by attribute values, mark the Attribute checkbox and select the attribute to use.
In the Groups table, specify up to four check line groups to categorize time by:
1. In the Group column, select the check line group to include.
2. If you select a group that is qualified by tax entity, the Tax Entity column is enabled. Select the tax entity to use.
3. If you select a group that is qualified by employee or employer, the Employ(EE/ER) column is enabled. From the drop-down list, select whose amount to include. Your options are:
  - <blank>
  - Employee
  - Employer

Note

The groups appear on the report in the same order that you add them to the table. If you want the groups to appear alphabetically instead, mark the Keep Sorted checkbox.

Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extension is available for the report:

Time sheets

×

Time Sheets Listing

Purpose

The Time Sheets Listing provides a list of employee time sheets recorded in Payroll.

Content

For each time sheet included on the report, the listing shows:

employee name and code
payroll run
range of work dates
separation flag (if present)
correction flag (if present)
time sheet detail records.

For each time sheet detail record included on the report, the listing shows:

line number
work date
time code
PRCode
source
rate
result
distribution date
debit account.

In addition, you can include one or more of the following:

timestamps
memos
custom fields.

The following totals appear on the report:

record count
grand total.

Print the report

In the Navigation pane, highlight the Payroll/Human Resources > Time Sheets folder.
Start the report set-up wizard.
- To report on all or a filtered subset of time sheets:
  1. Right-click the Time Sheets folder and select Select and Report > Time Sheets Listing from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected time sheets:
  1. In the HD view, select the time sheets to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click and select Time Sheets Listing from the drop-down menu.
- To report on a particular time sheet from the Time Sheet window:
  1. In the HD view, locate and double-click the time sheet to report on. The Time Sheet window opens with the time sheet loaded.
  2. Click and select Time Sheets Listing from the drop-down menu.
Select the Options tab.
Mark the checkbox(es) for the additional information to include:
- Timestamps
- Memos
- Custom Fields (only visible if custom fields are set up)
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extensions are available for the report:

Time sheets
Time sheet lines
Time codes

×

Payroll Runs Listing

Purpose

The Payroll Runs Listing provides a list of payroll runs recorded in Payroll.

Content

For each payroll run included on the report, the listing shows:

run type - date
pay period begin date
pay period end date
closed status
separation flag
correction flag
GL batch
default distribution date
split period work days through, work days after, date.

In addition, you can include one or more of the following:

timestamps
memos
custom fields.

The following total appears on the report:

record count.

Print the report

In the Navigation pane, highlight the Payroll/Human Resources > Payroll Runs folder.
Start the report set-up wizard.
- To report on all or a filtered subset of payroll runs:
  1. Right-click the Payroll Runs folder and select Select and Report > Payroll Runs Listing from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected payroll runs:
  1. In the HD view, select the payroll runs to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click .
- To report on a particular payroll run from the Payroll Run window:
  1. In the HD view, locate and double-click the payroll run to report on. The Payroll Run window opens with the payroll run loaded.
  2. Click .
Select the Options tab.
Mark the checkbox(es) for the additional information to include:
- Timestamps
- Memos
- Custom Fields (only visible if custom fields are set up)
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extensions are available for the report:

Payroll runs
Run types

×

Entries Listing

Purpose

The Entries Listing provides a list of leave entries recorded in Payroll.

Content

For each leave entry included on the report, the listing shows:

employee code
employee name
date
accrual
usage
leave plan
description
whether the entry is locked.

In addition, you can include one or more of the following:

timestamps
memos
custom fields.

The following totals appear on the report:

ledger totals
grand totals.

Print the report

In the Navigation pane, highlight the Payroll/Human Resources > Leave Plans > Leave Entries folder.
Start the report set-up wizard.
- To report on all or a filtered subset of leave entries:
  1. Right-click the Leave Entries folder and select Select and Report > Entries Listing from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected leave entries:
  1. In the HD view, select the leave entries to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click .
- To report on a particular leave entry from the Seniority & Leave Entry window:
  1. In the HD view, locate and double-click the leave entry to report on. The Seniority & Leave Entry window opens with the leave entry loaded.
  2. Click .
Select the Options tab.
Mark the checkbox(es) for the additional information to include:
- Timestamps
- Memos
- Custom Fields (only visible if custom fields are set up)
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extension is available for the report:

Leave entries

×

Leave Ledger Balances Listing

Purpose

The Leave Ledger Balances Listing shows employees' leave accrued, leave used, and beginning and ending leave balances for the reporting period.

Content

For each leave ledger included on the report, the listing shows:

ledger description
employee leave balance records.

For each employee leave ledger balance record, the listing shows:

employee name
employee code
beginning leave balance
leave accrued
leave used
ending leave balance.

In addition, you can include one or more of the following:

detail (leave event date, leave accrued and/or used, ending balance)
valuation (rate, valuation).

The following totals appear on the report:

subtotals by attribute value (optional)
ledger totals
grand totals.

Print the report

In the Navigation pane, highlight the Payroll/Human Resources > Leave Plans > Leave Balances folder.
Start the report set-up wizard.
- To report on all or a filtered subset of leave ledger balances:
  1. Right-click the Leave Balances folder and select Select and Report > Leave Ledger Balances Listing from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected leave ledger balances:
  1. In the HD view, select the leave ledger balances to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click and select Leave Ledger Balances Listing from the drop-down menu.
Select the Options tab.
In the Range section, enter the range of dates for which to include leave ledger balances on the report.
To group leave balance records by attribute value, mark the Group by Attribute checkbox and select the attribute to group by.
If you marked the Group by Attribute checkbox and specified an attribute and you want to start a new page for each change in the attribute value, mark the New Page for Each Attribute checkbox.
Mark the checkbox(es) for the additional information to include:
- Detail
- Valuation
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extensions are available for the report:

Employees
Leave ledgers

×

Employee Seniority & Leave Ledger Balances

Purpose

The Employee Seniority & Leave Ledger Balances Report shows beginning and ending balances, accrual, and usage for the ledger-employee combinations in your selection over a specified time period.

Content

When run in detail mode, for each ledger on the report, the report shows:

ledger name
employee name
last accrual date
beginning balance
accrual amount
usage amount
ending balance.

The following totals appear on the report:

grand totals (leave entries, beginning balance, accrual, usage, ending balance)

Print the report

In the Navigation pane, highlight the Payroll/Human Resources > Leave Plans > Leave Balances folder.
Start the report set-up wizard.
- To report on all or a filtered subset of ledger balances:
  1. Right-click the Leave Balances folder and select Select and Report > Employee Seniority & Leave Ledger Balances from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected ledger balances:
  1. In the HD view, select the ledger balances to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click and select Employee Seniority & Leave Ledger Balances from the drop-down menu.
Select the Options tab.
In the Begin Date and End Date fields, enter the range of dates for which to report ledger balances.
Mark the Include Detail checkbox if you want the report to show the detail records included in your selection. Otherwise, the report shows grand totals only for beginning balance, accrual, usage, and ending balance.
Select the Sorting tab.
In the Available Sort Options list box, highlight the field(s) to sort by, then click to move your selection(s) to the Assigned Sort Options list box.
If you selected multiple sort fields, use and to arrange the sort fields in the order you want them applied.
To start a new page for each change in one of the sorting options you specified, select the sorting option to break on from the Page Break Level drop-down list. If you do not want to insert page breaks, accept "(none)".
To subtotal based on one of the sorting options you specified, select the sorting option to subtotal on from the Subtotal Through Level drop-down list. If you do not want to show subtotals, accept "(none)".
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extensions are available for the report:

Employees
Leave ledgers

×

Checks Listing

Purpose

The Checks Listing provides a list of checks recorded in Payroll.

Content

For each check included on the report, the listing shows:

batch - entry number
employee code and name
check date
pay amount
deduction/tax amount
net pay
separation/correction indicator.

In addition, you can include one or more of the following:

check information (payroll run, description, merge number, liability account, bank account, pay period begin and end dates, pay periods per year, GL batch name)
check lines (for each check detail line: work date, PRCode and description, source, rate, result)
check line distributions (for each distribution line: work date, GL account and description, source, result)
disbursements (whether disbursement has been voided, disbursement method, reference, amount, direct deposit account, account nickname, account type)
disbursement date, GL date, and GL bank account
payee
timestamps
memos
custom fields.

The following total appears on the report:

grand totals.

Print the report

In the Navigation pane, highlight the Payroll/Human Resources > Checks folder.
Start the report set-up wizard.
- To report on all or a filtered subset of checks:
  1. Right-click the Checks folder and select Select and Report > Checks Listing from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected checks:
  1. In the HD view, select the checks to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click and select Checks Listing from the drop-down menu.
- To report on a particular check from the Check window:
  1. In the HD view, locate and double-click the check to report on. The Check window opens with the check loaded.
  2. Click and select Checks Listing from the drop-down menu.
Select the Options tab.
Mark the checkbox(es) for the additional information to include:
- Check Information
- Check Lines
- Check Line Distributions
- Disbursements - If you mark this checkbox, the following checkboxes are enabled:
  - Dates and GL Accounts - Includes disbursement dates, GL dates, and GL accounts.
  - Payee
- Timestamps
- Memos
- Custom Fields (only visible if custom fields are set up)
Select the Sorting tab.
In the Available Sort Options list box, highlight the field(s) to sort the report by, then click to move your selection(s) to the Assigned Sort Options list box.
If you selected multiple sort fields, use and to arrange the sort fields in the order you want them applied.
To start a new page for each change in one of the sorting options you specified, select the sorting option to break on from the Page Break Level drop-down list. If you do not want to insert page breaks, accept "(none)".
To subtotal based on one of the sorting options you specified, select the sorting option to subtotal on from the Subtotal Level drop-down list. If you do not want to show subtotals, accept "(none)".
Select the Output tab.
In the Design field, look up and select the report design to use.
There are four built-in report designs for the Checks Listing:
- Checks - This design shows check information by batch - entry number. For each check, the report shows employee code and name, check date, gross pay, deduction and tax amount, net pay, the void flag, disbursement method, reference information, and the amount disbursed. For direct deposits, the report also shows the account number, account nickname, and account type. This design supports page break and subtotal levels.
- Checks Proof - This design is especially for proofing checks. For each check on the listing, information is broken out by employee and employer. The Employee section has Pay, Deductions, and Taxes subsections; the Employer section has Deductions, Taxes, and Statistics subsections. This design supports page break and subtotal levels.
- Checks Proof Color - This design is the same as the Checks Proof design except that it renders pay amounts in green; employee deduction and tax amounts in red; employer deduction, tax, and statistic amounts in blue, matching the color scheme on the Lines tab of the Check window. This design supports page break and subtotal levels.
- Checks Sign-off - This design provides a list of checks for sign-off. For each printed check with a non-blank check number, the report shows employee name and code, check date, check number, and provides space for a signature. This design ignores selections on the Options tab and does NOT support page break and subtotal levels.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extensions are available for the report:

Employees
Checks
Check lines
Check line distributions
Check disbursements

×

Check Totals Report

Purpose

For each pay check on the Check Totals Report, the report summarizes total pay, deductions, taxes, benefits, and net pay and itemizes totals by check stub item. In addition, the report can subtotal by an employee attribute and show grand totals.

Content

For each check included on the report, the report shows:

batch and entry number
employee number and name
payroll run
check date
net pay amount
gross pay and year-to-date gross pay
deductions and year-to-date deductions
taxes and year-to-date taxes
net pay and year-to-date net pay
benefits and year-to-date benefits
taxable benefits and year-to-date taxable benefits
total benefits and year-to-date total benefits.

For each check stub item on a check, the report shows:

item name
source
rate
result
source year-to-date
result year-to-date
source all
result all
separation/correction indicator.

In addition, you can include one or more of the following:

subtotals by employee attribute
grand totals.

The following totals appear on the report:

attribute subtotals (optional)
grand totals (optional).

Print the report

In the Navigation pane, highlight the Payroll/Human Resources > Checks folder.
Start the report set-up wizard.
- To report on all or a filtered subset of checks:
  1. Right-click the Checks folder and select Select and Report > Check Totals Report from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected checks:
  1. In the HD view, select the checks to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click and select Check Totals Report from the drop-down menu.
- To report on a particular check from the Check window:
  1. In the HD view, locate and double-click the check to report on. The Check window opens with the check loaded.
  2. Click and select Check Totals Report from the drop-down menu.
Select the Options tab.
In the Begin Date and End Date fields, enter the range of check dates to report on.
Mark the checkbox(es) for the additional information to include:
- Detail. This option is marked by default. If this checkbox is marked, the report includes totals for individual checks. Checks are sorted by employee last name and then by check date.
  Note
  If no checkboxes are marked, the report is blank.
- Subtotal by Attribute. If you mark this checkbox, select the employee attribute to subtotal on. Checks are listed under the attribute item that was in effect on the check's pay period end date.
  Note
  This option is only available if the Human Resources package is installed and you have Employee HR security access.
- Grand Totals
Select the Output tab.
In the Design field, look up and select the report design to use.
There are three built-in report designs for Check Totals:
- Check Totals - For each check, shows check details and check stub items.
- Register Sample by Check - For each check, breaks down details by wages, taxes, deductions, and employer paid amounts.
- Register Sample by Employee - For each employee, breaks down details by wages, taxes, deductions, and employer paid amounts.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extensions are available for the report:

Employees
Checks
Check stub items

×

Check GL Detail Report

Purpose

The Check GL Detail Report shows GL detail for checks recorded in the ActivityHD Payroll package. The report provides insight into the effect of payroll checks on journal detail.

Content

For each check included on the report, the report shows:

employee code
employee name
check date
batch - entry number
net check amount
GL detail records.

For each GL detail record, the report shows:

GL account number and name
date
GL batch - entry - line
debit amount
credit amount.

In addition, you can include one or more of the following:

detail
attributes which post to GL
grand totals.

The following totals appear on the report:

debit and credit totals by journal entry type per employee
grand totals (optional).

Print the report

In the Navigation pane, highlight the Payroll/Human Resources > Checks folder.
Start the report set-up wizard.
- To report on all or a filtered subset of checks:
  1. Right-click the Checks folder and select Select and Report > Check GL Detail Report from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected checks:
  1. In the HD view, select the checks to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click and select Check GL Detail Report from the drop-down menu.
- To report on a particular check from the Check window:
  1. In the HD view, locate and double-click the check to report on. The Check window opens with the check loaded.
  2. Click and select Check GL Detail Report from the drop-down menu.
Select the Options tab.
To run the report for a particular GL batch, enter the batch name in the Batch field.
To run the report for GL detail records with a particular entry number, type the number in the Entry # field.
In the Journal Entry Type section, mark the checkbox for each type of journal entry record to include on the report. Your options are:
- Accrual
- Liability
- Cash
To restrict the report by GL account, enter a GL account mask or a specific GL account number in the GL Account field.
To restrict the report to GL postings in a particular date range, type the range of GL dates in the GL Begin Date and GL End Date fields.
Mark the checkbox(es) for the additional information to include:
- Detail
- Attributes that Post to GL
- Grand Totals
To include a section at the end of the report with the report settings used to produce the report, leave the Include Report Options checkbox marked. To produce the report without this information, clear the checkbox.
Select the Sorting tab.
In the Available Sort Options list box, highlight the field(s) to sort the report by, then click to move your selection(s) to the Assigned Sort Options list box.
If you selected multiple sort fields, use and to arrange the sort fields in the order you want them applied.
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extensions are available for the report:

Employees
Checks
Check lines
Check line distributions
Check disbursements
Accounts

×

Checks GL Summary Report

Purpose

The Checks GL Summary Report summarizes GL information by account for checks recorded in the Payroll package. The report provides insight into the effect of payroll checks on journal detail.

Content

For each GL account represented on the report, the report shows:

account number and name
total debits
total credits.

The following totals appear on the report:

attribute subtotals (optional)
grand totals.

Print the report

In the Navigation pane, highlight the Payroll/Human Resources > Checks folder.
Start the report set-up wizard.
- To report on all or a filtered subset of checks:
  1. Right-click the Checks folder and select Select and Report > Checks GL Summary Report from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected checks:
  1. In the HD view, select the checks to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click and select Checks GL Summary Report from the drop-down menu.
- To report on a particular check from the Check window:
  1. In the HD view, locate and double-click the check to report on. The Check window opens with the check loaded.
  2. Click and select Checks GL Summary Report from the drop-down menu.
Select the Options tab.
To run the report for a particular GL batch, enter the batch name in the Batch field.
To run the report for GL entries with a particular entry number, type the number in the Entry # field.
In the Journal Entry Type section, mark the checkbox for each type of journal entry record to include on the report. Your options are:
- Accrual. Corresponds to distribution lines.
- Liability. Corresponds to check lines.
- Cash. Corresponds to disbursement lines.
To restrict the report by GL account, enter a GL account mask or a specific GL account number in the GL Account field.
To restrict the report to GL postings in a particular date range, enter the range of GL dates in the GL Begin Date and GL End Date fields.
To subtotal summary information by attribute, mark the Subtotal by Employee Attribute checkbox and select the attribute in the field below.
To show the attributes which post to GL, mark the Display Attributes that Post to GL checkbox.
To include a section at the end of the report with the report settings used to produce the report, leave the Include Report Options checkbox marked. To produce the report without this information, clear the checkbox.
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

×

Outstanding Checks Report

Purpose

The Outstanding Checks Report provides information about the checks that contribute to an outstanding balance on a payroll liability account.

The report answers the question: "Why isn't the balance on the payroll liability account zero?" This situation usually occurs when there are checks with accruals in one GL period and liabilities and disbursements in the subsequent period. This report identifies these outstanding checks to help you in reconciling to GL.

Content

For each outstanding check included on the report, the listing shows:

batch - entry number
check date
employee code
employee name
distributions
liabilities
disbursements
balance.

The following totals appear on the report:

grand totals.

Print the report

In the Navigation pane, highlight the Payroll/Human Resources > Checks folder.
Start the report set-up wizard.
- To report on all or a filtered subset of checks:
  1. Right-click the Checks folder and select Select and Report > Outstanding Checks Report from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected checks:
  1. In the HD view, select the checks to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click and select Outstanding Checks Report from the drop-down menu.
- To report on a particular check from the Check window:
  1. In the HD view, locate and double-click the check to report on. The Check window opens with the check loaded.
  2. Click and select Outstanding Checks Report from the drop-down menu.
Select the Options tab.
In the Liability Account field, select the number of the payroll liability account you are trying to reconcile.
In the Ending Date field, enter the date as of which to include checks with an outstanding balance.

Note

Though voided checks and reversal checks will have a non-zero balance, they do not appear on this report if the corresponding reversals or voided checks fall within the date range of the report, thus netting to zero.
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extensions are available for the report:

Employees
Checks

×

Pay Statements

Purpose

The Pay Statements report produces employee notices about pay, whether printed check or direct deposit. The report is formatted like a direct deposit stub.

If your organization uses employee Self-Serve, you can post employees' pay statements online. ActivityHD makes the primary attachment on check records viewable on the Self-Serve site. By default, the pay statement is set as the primary attachment on check records.

Note

Only pay statements for merged checks with a pay statement attachment can be viewed in Employees Self-Serve.

Tip

Pay statements can be scheduled for background printing. So, if you generate payroll on a Monday but do not want pay statements to go out until Wednesday when the funds are available, you can schedule the pay statements to be emailed automatically on Wednesday morning.

Content

For each check for which you are creating a pay statement, the pay statement shows:

employee name
pay period end date
FINAL/CORRECTION indicator, if applicable
check date
employee code
current and year-to-date taxable gross
current and year-to-date net pay
wage information (segment item code, hours, rate, current amount, year-to-date amount, totals)
deduction information (segment item code, current amount, year-to-date amount, totals)
paid benefit information (segment item code, current amount, year-to-date amount, totals)
tax information (segment item code, current amount, year-to-date amount, totals)
reimbursement information (segment item code, current amount, year-to-date amount, totals)
disbursements (pay method, account number, account type, current amount, year-to-date amount, source).

In addition, you can include:

unmerged checks
unmarked disbursements.

Print the report

In the Navigation pane, highlight the Payroll/Human Resources > Checks folder.
Start the report set-up wizard.
- To create pay statements for all or a filtered subset of checks:
  1. Right-click the Checks folder and select Select and Report > Pay Statements from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the checks.
- To create pay statements for specifically selected checks:
  1. In the HD view, select the checks to print pay statements for. You can use Ctrl and/or Shift selection to select multiple checks.
  2. Click and select Pay Statements from the drop-down menu.
- To create a pay statement for a particular check from the Check window:
  1. In the HD view, locate and double-click the check you want to print a pay statement for. The Check window opens with the check loaded.
  2. Click and select Pay Statements from the drop-down menu.
Select the Options tab.
Mark the checkbox(es) for the additional information to include:
- Unmerged Checks
- Unmarked Disbursements
In the Available Sort Options list box, highlight the field(s) to sort the pay statements by, then click to move your selection(s) to the Assigned Sort Options list box.
If you selected multiple sort fields, use and to arrange the sort fields in the order you want them applied.
To include a message on the pay statements (provided the selected pay statement design incorporates it), enter the text in the Message field.

Note

The built-in sample pay statement design, "Pay Statement Sample", incorporates the message field.
To send pay statements to employees using the Email > Email to Employees feature, select the Email Defaults tab to set up the default email content. Otherwise, skip to step 12.
From the From drop-down list, select the email account from which to send the email. Your options are:
- Windows user default account. Sends email using the user's Windows default email account. For most users, this is the account configured in Outlook or another email client application.
- Server personal. Sends email using the email configuration for the system or company server and the email address on the current user's authorized user record. The authorized user record must have a confirmed email address.
- Server generic. Sends email using the email configuration and "from" address for the system or company server. This option requires "Send generic" access to the Server Email resource.
Use the CC and BCC fields to enter any email addresses to copy and/or blind copy on the pay statement emails. Separate email addresses with semi-colons.
Enter a Subject and body for the email. You can use keywords to customize the content of the subject line and body text of the email. Keywords are replaced in the resulting email with the corresponding check and employee information. Click here to see the keywords available for use when you customize an email for pay statements.
Select the Output tab.
In the Design field, look up and select the report design to use.

Note

Federal W-4 and state W-4 information is available in the data stream for easy inclusion on pay statements. Contact AccountingWare Support for assistance.
In the toolbar, click the icon for the type of output you want:
- - Provides access to two preview options.
  - Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
  - Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- - Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the pay statements.
- - Opens a drop-down menu so that you can select whom to send the email to. Select Email to send the pay statements to a list of recipients you specify. Select Email to Employees to send each employee a copy of their pay statement.
- - Opens the Export Report dialog so that you can save the pay statements to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).
- - Attaches a copy of the pay statements to the corresponding check records. The PDF attachment can be viewed from an employee Self-Serve system. This command sets the Primary Attachment flag which controls what is seen on the Self-Serve site.
  Note
  The Attach command in the Print Checks wizard does NOT control the Primary Attachment flag.

Data extensions

The following data extensions are available for the report:

Checks
Employees
Check disbursements
Check stub items

×

Pay statement email keywords

The following keywords are available for use in the subject and body of email produced by the Pay Statement report:

<EMPLOYEE CODE>	<EMPLOYEE NAME SUFFIX>	<CHECK DATE>
<EMPLOYEE NAME PREFIX>	<EMPLOYEE FIRST NAME FIRST>	<DESCRIPTION>
<EMPLOYEE FIRST NAME>	<EMPLOYEE LAST NAME FIRST>	<MEMO>
<EMPLOYEE MIDDLE NAME>	<PERIOD BEGIN DATE>	<IS SEPARATION>
<EMPLOYEE LAST NAME>	<PERIOD END DATE>	<PAY PERIODS PER YEAR>

×

State Tax Liability Report

Purpose

The State Tax Liability Report shows your state and local income tax, disability, unemployment, family leave, and other tax liability.

Content

For each included tax entity, when run with the default settings, the report shows:

number of checks
number of employees
tax category (income tax, disability, unemployment, other)
tax responsibility (state, local, employee, or employer)
total wages
taxable wages
excess wages
total tax liability per tax entity by tax category.

You can include information for one or more of the following tax categories. You must include at least one category.

income tax
disability
unemployment
family leave
other.

You can include or exclude one or more of the following:

detail of local income tax
detail of "Other" category
check detail.

When check detail is shown, the following information is also provided:

batch name and number
check date
employee number and name
tax category
tax responsibility
total wages
taxable wages
excess wages
total tax liability per check.

The following totals appear on the report:

totals by tax entity.

Print the report

In the Navigation pane, highlight the Payroll/Human Resources > Checks folder.
Start the report set-up wizard.
- To report on all or a filtered subset of checks:
  1. Right-click the Checks folder and select Select and Report > State Tax Liability Report from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected checks:
  1. In the HD view, select the checks to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click and select State Tax Liability Report from the drop-down menu.
- To report on a particular check from the Check window:
  1. In the HD view, locate and double-click the check to report on. The Check window opens with the check loaded.
  2. Click and select State Tax Liability Report from the drop-down menu.
Select the Options tab.
In the Date Range fields, enter the range of check dates for which to include checks on the report. The report includes both merged and unmerged checks for the date range you specify.
To limit the report to a single US state, mark the Tax Entity checkbox, then select the tax entity in the adjacent field. Leave the checkbox cleared to report on all tax entities.
In the Category group, select one or more categories of tax to include on the report. All categories are selected by default. You must include at least one tax category. Your options include:
- Income Tax. Reports on check lines assigned to the "Income Tax" group and assigned to a state or local tax entity.
- Disability. Reports on check lines assigned to the "Disability" group and assigned to a state or local tax entity.
- Unemployment. Reports on check lines assigned to the "Unemployment" group and assigned to a state or local tax entity.
- Family Leave. Reports on check lines assigned to the "FamilyLeaveTax" group and assigned to a state or local tax entity.
- Other. Reports on check lines that have a tax PRCode which is assigned to a state or local tax entity but that are not assigned to one of the preceding groups.
Mark the checkbox(es) for the additional information to include:
- Detail of Local Income Tax. This checkbox is enabled if the Income Tax category is selected. Mark this checkbox to report local income tax broken down by local tax entity. This option is marked by default.
- Detail of "Other" Category. This checkbox is enabled if the Other category is selected. Mark this checkbox to report other tax broken down by PRCode. This option is marked by default.
- Checks. Mark this checkbox to show the check detail behind the totals on the report.
Select the Sorting tab. The sort options affect the order of the check detail. If you do not include check detail on the report, you can skip this tab; the selections here will have no effect on the report output if check detail is not included.
In the Available Sort Options list box, highlight the field(s) to sort the report by, then click to move your selection(s) to the Assigned Sort Options list box.
If you selected multiple sort fields, use and to arrange the sort fields in the order you want them applied.
Select the Check Line tab.

If you need to further limit check lines, define the filter(s) to apply to check line data. Use of this tab should be rare; however, for example, if you need to exclude tax PRCodes which should not be reported as "Other" taxes, you can define the appropriate filter(s) here.
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extensions are available for the report:

Employees
Checks

×

USA Tax Liability Report

Purpose

The USA Tax Liability Report shows your income tax, social security, Medicare, and total tax liability.

Content

For each total or subtotal on the report, the report shows:

number of checks
number of employees
income tax liability
employee social security liability
employer social security liability
total social security liability
employee Medicare liability
extra Medicare liability
employer Medicare liability
total Medicare liability
total tax liability.

In addition, you can include one or more of the following:

taxable wages
liability by check.

The following totals appear on the report:

grand totals
check count
employee count.

Print the report

In the Navigation pane, highlight the Payroll/Human Resources > Checks folder.
Start the report set-up wizard.
- To report on all or a filtered subset of checks:
  1. Right-click the Checks folder and select Select and Report > USA Tax Liability Report from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected checks:
  1. In the HD view, select the checks to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click and select USA Tax Liability Report from the drop-down menu.
- To report on a particular check from the Check window:
  1. In the HD view, locate and double-click the check to report on. The Check window opens with the check loaded.
  2. Click and select USA Tax Liability Report from the drop-down menu.
Select the Options tab.
In the Subtotal by section, mark the checkbox(es) for the subtotal(s) to show on the report. Your options are:
- Day
- Month
- Quarter
- Year
To show wages subject to each tax, mark the Include Taxable Wages checkbox.
To subtract group totals for "3rdPartySickPayTax", "3rdPartySickPaySS", and "3rdPartySickPayMed" from the tax liabilities, mark the Subtract Third-party Sick Pay checkbox.
To show liability breakdown by check, mark the Include Checks checkbox.
If you mark the Include Checks checkbox, the Employee Order field is enabled. Select how to sort employee checks on the report. Your options are:
- Code. Use the employee code.
- First Name First
- Last Name First
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extensions are available for the report:

Employees
Checks

×

Check Lines Listing

Purpose

The Check Lines Listing provides a list of check lines recorded in Payroll.

Content

For each check line included on the report, the listing shows:

PRCode and description
batch - entry number
for garnishments, the garnishment record number
work date
source
rate
result.

In addition, you can include:

memos.

The following totals appear on the report:

employee totals (check line count, pay, deductions, tax, source, result) or PRCode totals (check line count, source, result)
report totals (check line count, pay, deductions, tax, source, result).

Print the report

In the Navigation pane, highlight the Payroll/Human Resources > Checks > Check Lines folder.
Start the report set-up wizard.
- To report on all or a filtered subset of check lines:
  1. Right-click the Check Lines folder and select Select and Report > Check Lines Listing from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected check lines:
  1. In the HD view, select the check lines to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click and select Check Lines Listing from the drop-down menu.
- To report on a particular check line from the Check Line window:
  1. In the HD view, locate and double-click the check line to report on. The Check Line window opens with the check line loaded.
  2. Click and select Check Lines Listing from the drop-down menu.
Select the Options tab.
In the Group By field, select how to group check lines on the report. Your options are:
- Employee
- PRCode
In the Include field, select the information to include on the report. Your options are:
- Detail
- Totals Only
In the Employee Order field, select the sort order for employee records on the report. Your options are:
- Code - Base the sort order on the employee code.
- First Name First
- Last Name First
To include check line memos on the report, mark the Include Memos checkbox.
Select the Sorting tab.
In the Available Sort Options list box, highlight the field(s) to sort the report by, then click to move your selection(s) to the Assigned Sort Options list box.
If you selected multiple sort fields, use and to arrange the sort fields in the order you want them applied.
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extensions are available for the report:

Employees
Checks
Check lines

×

Payroll Group Analysis

Purpose

The Payroll Group Analysis report shows payroll details by check line group. You can specify a list of groups and up to five levels of subtotals. You can even subtotal on custom fields defined for employees and checks. This report can produce the numbers you need to fill out Form 940.

Content

When run to show detail, for each check line included on the report, the report shows:

employee code
employee name
check date or work date
batch - entry number - line number
PRCode
garnishment record number (when applicable)
source
rate
result.

The following totals appear on the report:

grand totals.

Print the report

In the Navigation pane, highlight the Payroll/Human Resources > Checks > Check Lines folder.
Start the report set-up wizard.
- To report on all or a filtered subset of check lines:
  1. Right-click the Check Lines folder and select Select and Report > Payroll Group Analysis from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected check lines:
  1. In the HD view, select the check lines to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click and select Payroll Group Analysis from the drop-down menu.
- To report on a particular check line from the Check Line window:
  1. In the HD view, locate and double-click the check line to report on. The Check Line window opens with the check line loaded.
  2. Click and select Payroll Group Analysis from the drop-down menu.
Select the Options tab.
In the Begin Date and End Date fields, enter the range of dates for which to include information on the report.
In the Date field, select the type of date to use to select the check lines to include on the report. Your options are:
- Check Date
- Work Date
Note
The type of date you select here affects only the selection of check lines included on the report. Other information reflected on the report (e.g., employee attributes, position, supervisor, pay rate) is always evaluated as of the work date on the check line.
To see check line detail rather than report totals only, mark the Include Detail checkbox.
In the Groups table, enter the check line group(s) to include information for on the report.
Select the Sorting tab.
In the Available Sort Options list box, highlight the field(s) to sort the report by, then click to move your selection(s) to the Assigned Sort Options list box.
If you selected multiple sort fields, use and to arrange the sort fields in the order you want them applied.
To start a new page for each change in one of the sorting options you specified, select the sorting option to break on from the Page Break Level drop-down list. If you do not want to insert page breaks, accept "(none)".
To subtotal on one of the sorting options you specified, select the sorting option to subtotal on from the Subtotal Through Level drop-down list. If you do not want to show subtotals, accept "(none)".
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extensions are available for the report:

Employees
Checks
Check lines

×

Check Distributions Listing

Purpose

The Check Distributions Listing provides a list of check distribution records in Payroll.

Content

For each check distribution included on the report, the listing shows:

batch - entry - line - distribution number
PRCode
GL date
source
result.

The following totals appear on the report:

account totals per employee
distribution line count per account per employee
source amount per account per employee
result amount per account per employee
employee totals or account totals
grand totals.

Print the report

In the Navigation pane, highlight the Payroll/Human Resources > Checks > Distributions folder.
Start the report set-up wizard.
- To report on all or a filtered subset of check distributions:
  1. Right-click the Distributions folder and select Select and Report > Check Distributions Listing from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected check distributions:
  1. In the HD view, select the check distributions to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click and select Check Distributions Listing from the drop-down menu.
- To report on a particular check distribution from the Distribution window:
  1. In the HD view, locate and double-click the check distribution to report on. The Distribution window opens with the check distribution loaded.
  2. Click and select Check Distributions Listing from the drop-down menu.
Select the Options tab.
In the Group By field, select how to group distribution records on the report. Your options are:
- Employee
- Account
In the Include field, select the information to include on the report. Your options are:
- Detail
- Totals Only
If you selected "Detail" in the Include field, the Include Distribution Attributes checkbox is enabled. Mark the checkbox to include a second line for each distribution line which shows the associated distribution attributes and their values.
In the Employee Order field, select the sort order for employee records on the report. Your options are:
- Code - Base the sort order on the employee code.
- First Name First
- Last Name First
Select the Sorting tab.
In the Available Sort Options list box, highlight the field(s) to sort the report by, then click to move your selection(s) to the Assigned Sort Options list box.

Note

Detail sorts first by the options you specify and then by check batch, check entry number, check line order, and distribution order.

If you selected multiple sort fields, use and to arrange the sort fields in the order you want them applied.
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extensions are available for the report:

Employees
Checks
Check lines
Check line distributions

×

Distribution Analysis

Purpose

The Distribution Analysis shows individual distribution postings for a specified period.

Content

When printed to include details, for each batch name - entry number - line number - distribution number included on the report, the report shows:

GL date
GL account and account name
source amount
result amount.

The following totals appear on the report:

sorting option subtotals (optional)
grand totals.

Print the report

In the Navigation pane, highlight the Payroll/Human Resources > Checks > Distributions folder.
Start the report set-up wizard.
- To report on all or a filtered subset of check distributions:
  1. Right-click the Distributions folder and select Select and Report > Distribution Analysis from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected check distributions:
  1. In the HD view, select the distributions to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click and select Distribution Analysis from the drop-down menu.
- To report on a particular distribution from the Distribution window:
  1. In the HD view, locate and double-click the check distribution to report on. The Distribution window opens with the check distribution loaded.
  2. Click and select Distribution Analysis from the drop-down menu.
Select the Options tab.
In the Report Title field, type a title for the report. You can use up to 100 characters.
In the Begin Date and End Date fields, enter the range of dates for which to include distribution data on the report.
To include distribution detail on the report, mark the Include Details checkbox. If you do not include detail, the report shows grand totals only for the date range you specified.
If you marked the Include Details checkbox, the Include Distribution Attributes checkbox is enabled. Mark the checkbox to include a second line for each distribution line which shows the associated distribution attributes and their values.
Select the Sorting tab.
In the Available Sort Options list box, highlight the field(s) to sort by, then click to move your selection(s) to the Assigned Sort Options list box.
If you selected multiple sort fields, use and to arrange the sort fields in the order you want them applied.
To start a new page for each change in one of the sorting options you specified, select the sorting option to break on from the Page Break Level drop-down list. If you do not want to insert page breaks, accept "(none)".
To subtotal based on one of the sorting options you specified, select the sorting option to subtotal on from the Subtotal Through Level drop-down list. If you do not want to show subtotals, accept "(none)".
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extensions are available for the report:

Employees
Checks
Check distributions

×

Check Disbursements Listing

Purpose

The Check Disbursements Listing provides a list of checks disbursed from Payroll.

Content

For each check disbursement included on the report, the listing shows:

batch - entry - disbursement number
disbursement method
disbursement date
amount disbursed.

The following totals appear on the report:

bank account totals
employee totals
grand totals.

Print the report

In the Navigation pane, highlight the Payroll/Human Resources > Checks > Disbursements folder.
Start the report set-up wizard.
- To report on all or a filtered subset of disbursements:
  1. Right-click the Disbursements folder and select Select and Report > Check Disbursements Listing from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected disbursements:
  1. In the HD view, select the disbursements to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click .
- To report on a particular disbursement from the Disbursement window:
  1. In the HD view, locate and double-click the disbursement to report on. The Disbursement window opens with the disbursement loaded.
  2. Click .
Select the Options tab.
In the Group By field, select how to group disbursement records on the report. Your options are:
- Employee
- GL Bank Account
- GL Liability Account
In the Include field, select the information to include on the report. Your options are:
- Detail
- Totals Only
In the Employee Order field, select the sort order for employee records on the report. Your options are:
- Code - Base the sort order on the employee code.
- First Name First
- Last Name First
Select the Output tab.
In the Design field, look up and select the report design to use.
There are two built-in report designs for the Check Disbursements Listing:
- Check Disbursements - This design lists disbursements by employee then by account or by account then by employee (depending on the grouping you select) and shows the batch - entry - disbursement number, disbursement method, disbursement date, and amount disbursed.
- Check Register - This design lists disbursements in check number order followed by direct deposits and shows check number, void flag, check date, employee code and name, and check amount.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extensions are available for the report:

Employees
Checks
Check disbursements

×

ACA Calendars Listing

Purpose

The ACA Calendars Listing provides a list of the ACA calendars defined in Payroll.

Content

For each ACA calendar included on the report, the listing shows:

calendar code
description.

If you include detail on the report, the listing shows the following for each calendar period:

type of calendar period (standard or initial)
date range for the variable time hiring period
measurement period basis (monthly or weekly)
date range for the measurement period
date range for the administration period
date range for the stability period
date range for the full-time hiring period.

In addition, you can include one or more of the following:

timestamps
memos
custom fields.

Print the report

In the Navigation pane, highlight the Payroll/Human Resources > Setup > ACA > Calendars folder.
Start the report set-up wizard.
- To report on all or a filtered subset of ACA calendars:
  1. Right-click the Calendars folder and select Select and Report > ACA Calendars Listing from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected ACA calendars:
  1. In the HD view, select the ACA calendars to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click and select ACA Calendars Listing from the drop-down menu.
- To report on a particular ACA calendar from the ACA Calendar window:
  1. In the HD view, locate and double-click the ACA calendar to report on. The ACA Calendar window opens with the ACA calendar loaded.
  2. Click and select ACA Calendars Listing from the drop-down menu.
Select the Options tab.
Mark the checkbox(es) for the additional information to include:
- Detail
- Timestamps
- Memos
- Custom Fields (only visible if custom fields are set up)
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extensions are available for the report:

ACA calendars
ACA calendar detail

×

ACA Categories Listing

Purpose

The ACA Categories Listing provides a list of the ACA categories defined in Payroll.

Content

For each ACA category included on the report, the listing shows:

category code
description.

For each detail record for each ACA category included on the report, the listing shows:

effective date
offer code
safe harbor code
plan start month
employee required contribution.

In addition, you can include one or more of the following:

timestamps
memos
custom fields.

Print the report

In the Navigation pane, highlight the Payroll/Human Resources > Setup > ACA > Categories folder.
Start the report set-up wizard.
- To report on all or a filtered subset of ACA categories:
  1. Right-click the Categories folder and select Select and Report > ACA Categories Listing from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected ACA categories:
  1. In the HD view, select the ACA categories to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click and select ACA Categories Listing from the drop-down menu.
- To report on a particular ACA category from the ACA Category window:
  1. In the HD view, locate and double-click the ACA category to report on. The ACA Category window opens with the ACA category loaded.
  2. Click and select ACA Categories Listing from the drop-down menu.
Select the Options tab.
Mark the checkbox(es) for the additional information to include:
- Timestamps
- Memos
- Custom Fields (only visible if custom fields are set up)
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extensions are available for the report:

ACA categories
ACA category detail

×

AP Controls Listing

Purpose

The AP Controls Listing provides a list of the AP controls defined in Payroll. This feature is only available if you have the PR to AP interface installed.

Content

For each AP control included on the report, the listing shows:

AP control code
AP control description
vendor
frequency
AP account
invoice number
invoice description
invoice batch
GL batch
terms
PO number
whether the control combines multiple check lines on an invoice.

In addition, you can include one or more of the following:

timestamps
memos
custom fields.

The following total appears on the report:

record count.

Print the report

In the Navigation pane, highlight the Payroll/Human Resources > Setup > AP Controls folder.
Start the report set-up wizard.
- To report on all or a filtered subset of AP controls:
  1. Right-click the AP Controls folder and select Select and Report > AP Controls Listing from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected payroll groups:
  1. In the HD view, select the AP controls to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click .
- To report on a particular AP control from the AP Control window:
  1. In the HD view, locate and double-click the AP control to report on. The AP Control window opens with the AP control loaded.
  2. Click .
Select the Options tab.
Mark the checkbox(es) for the additional information to include:
- Timestamps
- Memos
- Custom Fields (only visible if custom fields are set up)
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extension is available for the report:

AP controls

×

Tax Deposits Listing

Purpose

The Tax Deposits Listing provides a list of the tax deposits recorded in Payroll.

Content

For each tax deposit included on the report, the listing shows:

tax deposit type - deposit date
total tax deposit amount
tax paid indicator
confirmation number
tax amounts by field name.

In addition, you can include one or more of the following:

field detail (field name, source, result)
memos
timestamps
custom fields.

The following total appears on the report:

deposit totals by tax type (if you do not include field detail).

Print the report

In the Navigation pane, highlight the Payroll/Human Resources > Government > Tax Deposits folder.
Start the report set-up wizard.
- To report on all or a filtered subset of tax deposits:
  1. Right-click the Tax Deposits folder and select Select and Report > Tax Deposits Listing from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected tax deposits:
  1. In the HD view, select the tax deposits to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click .
- To report on a particular tax deposit from the Tax Deposit window:
  1. In the HD view, locate and double-click the tax deposit to report on. The Tax Deposit window opens with the tax deposit loaded.
  2. Click .
Select the Options tab.
Mark the checkbox(es) for the additional information to include:
- Field Detail
- Memos
- Timestamps
- Custom Fields (only visible if custom fields are set up)
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extensions are available for the report:

Tax deposits
Tax deposit types
Checks
Check lines

×

Check Stub Items Listing

Purpose

The Check Stub Items Listing provides a list of the check stub items defined in Payroll.

Content

For each check stub item included on the report, the listing shows:

list number
sort order
description
label
provided totals.

In addition, you can include one or more of the following:

timestamps
memos
custom fields.

The following total appears on the report:

record count.

Print the report

In the Navigation pane, highlight the Payroll/Human Resources > Setup > Check Stub Items folder.
Start the report set-up wizard.
- To report on all or a filtered subset of check stub items:
  1. Right-click the Check Stub Items folder and select Select and Report > Check Stub Items Listing from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected check stub items:
  1. In the HD view, select the check stub items to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click .
- To report on a particular check stub item from the Check Stub Item window:
  1. In the HD view, locate and double-click the check stub item to report on. The Check Stub Item window opens with the check stub item loaded.
  2. Click .
Select the Options tab.
Mark the checkbox(es) for the additional information to include:
- Timestamps
- Memos
- Custom Fields (only visible if custom fields are set up)
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extension is available for the report:

Check stub items

×

Export Controls Listing

Purpose

The Export Controls Listing provides a list of the export controls defined in Payroll.

Content

For each export control included on the report, the listing shows:

description
tax entity mask
PRCode mask
whether a carriage return/line feed is to be appended to records
output type.

In addition, you can include one or more of the following:

export records (record name, type, XPath, order, length)
fields (field name, order, size, begin position, end position, origin, source, whether required, whether duplicates are allowed, whether to check field for zero when determining whether to skip records)
formats and parameters
timestamps
memos
custom fields.

The following total appears on the report:

record count.

Print the report

In the Navigation pane, highlight the Payroll/Human Resources > Setup > Export Controls folder.
Start the report set-up wizard.
- To report on all or a filtered subset of export controls:
  1. Right-click the Export Controls folder and select Select and Report > Export Controls Listing from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected export controls:
  1. In the HD view, select the export controls to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click .
- To report on a particular export control from the Export Control window:
  1. In the HD view, locate and double-click the export control to report on. The Export Control window opens with the export control loaded.
  2. Click .
Select the Options tab.
Mark the checkbox(es) for the additional information to include:
- Export Records - If this checkbox is marked, the following checkbox is enabled:
  - Export Fields - If this checkbox is marked, the following checkbox is enabled:
    - Export Formats and Parameters
- Timestamps
- Memos
- Custom Fields (only visible if custom fields are set up)
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extensions are available for the report:

Export controls
Export records
Export fields

×

Employee Totals File Report

Purpose

The Employee Totals File Report shows employee totals for the export file and the export control you designate.

Content

For each record represented on the report, the report shows:

record number
defined fields.

For each field represented on the report, the report shows:

field number
beginning position of field
ending position of field
length of field
field name
field value
formatted number (when the field value is a number).

The following totals appear on the report:

total records reported
total fields reported.

Print the report

In the Navigation pane, highlight the Payroll/Human Resources > Employees folder.
Right-click the Employees folder and select Report Totals File from the shortcut menu.
On the Options tab in the Filename field, enter the path and file name of the export totals file or browse to it and select it.
Select the Export Control to use for the report. The export control specifies the record and field definitions used for the totals file.
The fields in the Optional Record Limits section let you filter by one or more of the following fields:
- Beginning. Enter the smallest record number to include on the report.
- Ending. Enter the largest record number to include on the report.
- Name. To filter by record name, enter the value or partial value to match.
- Employee. To filter by employee name, enter the value or partial value to match.
The fields in the Optional Field Limits section let you filter by one or more of the following fields:
- Beginning. Enter the smallest field number to include on the report.
- Ending. Enter the largest field number to include on the report.
- Name. To filter by field name, enter the value or partial value to match.
- Value. To filter by field value, enter the value or partial value to match.
To include a section at the end of the report with the report settings used to produce the report, leave the Include Report Options checkbox marked. To produce the report without this information, clear the checkbox.
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

×

Export Employers Listing

Purpose

The Export Employers Listing provides a list of the export employer records defined in Payroll.

Content

For each export employer record included on the report, the listing shows:

description
other EIN
establishment number
kind of employer
employment code
tax jurisdiction
name control code
third-party sick pay indicator.

In addition, you can include one or more of the following:

address information
ACA information
other members of an Aggregated ALE Group the employer belongs to
timestamps
memos
custom fields.

The following total appears on the report:

record count.

Print the report

In the Navigation pane, highlight the Payroll/Human Resources > Setup > Export Employers folder.
Start the report set-up wizard.
- To report on all or a filtered subset of export employers:
  1. Right-click the Export Employers folder and select Select and Report > Export Employers Listing from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected export employers:
  1. In the HD view, select the export employers to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click .
- To report on a particular export employer record from the Export Employer window:
  1. In the HD view, locate and double-click the export employer to report on. The Export Employer window opens.
  2. Click .
Select the Options tab.
Mark the checkbox(es) for the additional information to include:
- Address Information
- ACA Information
- Other Members Detail
- Timestamps
- Memos
- Custom Fields (only visible if custom fields are set up)
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extensions are available for the report:

Export employers
ACA group members

×

Export Submitters Listing

Purpose

The Export Submitters Listing provides a list of export submitter records defined in Payroll.

Content

For each export submitter record included on the report, the listing shows:

submitter code
description
submitter EIN.

In addition, you can include one or more of the following:

address information
contact information
ACA information
timestamps
memos
custom fields.

The following total appears on the report:

record count.

Print the report

In the Navigation pane, highlight the General Ledger > Setup > Export Submitters folder.
Start the report set-up wizard.
- To report on all or a filtered subset of export submitters:
  1. Right-click the Export Submitters folder and select Select and Report > Export Submitters Listing from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected export submitters:
  1. In the HD view, select the export submitters to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click .
- To report on a particular export submitter record from the Export Submitter window:
  1. In the HD view, locate and double-click the export submitter to report on. The Export Submitter window opens with the export submitter record loaded.
  2. Click .
Select the Options tab.
Mark the checkbox(es) for the additional information to include:
- Address Information
- Contact Information
- ACA Information
- Timestamps
- Memos
- Custom Fields (only visible if custom fields are set up)
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extension is available for the report:

Export submitters

×

Groups Listing

Purpose

The Groups Listing provides a list of the check line groups defined in Payroll.

Content

For each check line group included on the report, the listing shows:

description
calculation qualifier
source name
source scale
result name
result scale
whether the group is a built-in group.

In addition, you can include one or more of the following:

segment items
timestamps
memos
custom fields.

The following total appears on the report:

record count.

Print the report

In the Navigation pane, highlight the Payroll/Human Resources > Setup > Groups folder.
Start the report set-up wizard.
- To report on all or a filtered subset of check line groups:
  1. Right-click the Groups folder and select Select and Report > Groups Listing from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected check line groups:
  1. In the HD view, select the check line groups to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click .
- To report on a particular check line group from the Group window:
  1. In the HD view, locate and double-click the check line group to report on. The Group window opens with the check line group loaded.
  2. Click .
Select the Options tab.
Mark the checkbox(es) for the additional information to include:
- Segment Items
- Timestamps
- Memos
- Custom Fields (only visible if custom fields are set up)
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extensions are available for the report:

Groups
Segment items

×

Ledgers Listing

Purpose

The Leave Ledgers Listing provides a list of leave ledgers defined in Payroll.

Content

For each leave ledger included on the report, the listing shows:

description
scale
rate function
rate scale
sort order.

In addition, you can include one or more of the following:

timestamps
memos
custom fields.

The following total appears on the report:

record count.

Print the report

In the Navigation pane, highlight the Payroll/Human Resources > Setup > Leave Ledgers folder.
Start the report set-up wizard.
- To report on all or a filtered subset of leave ledgers:
  1. Right-click the Leave Ledgers folder and select Select and Report > Ledgers Listing from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected leave ledgers:
  1. In the HD view, select the leave ledgers to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click .
- To report on a particular leave ledger from the Seniority & Leave Ledger window:
  1. In the HD view, locate and double-click the leave ledger to report on. The Seniority & Leave Ledger window opens with the leave ledger loaded.
  2. Click .
Select the Options tab.
Mark the checkbox(es) for the additional information to include:
- Timestamps
- Memos
- Custom Fields (only visible if custom fields are set up)
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extension is available for the report:

Leave ledgers

×

Note Types Listing

Purpose

The Note Types Listing provides a list of the note types defined in Payroll.

Content

For each note type included on the report, the listing shows:

description.

In addition, you can include one or more of the following:

timestamps
memos
custom fields.

The following total appears on the report:

record count.

Print the report

In the Navigation pane, highlight the Payroll/Human Resources > Setup > Note Types folder.
Start the report set-up wizard.
- To report on all or a filtered subset of note types:
  1. Right-click the Note Types folder and select Select and Report > Note Types Listing from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected note types:
  1. In the HD view, select the note types to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click .
- To report on a particular note type from the Note Type window:
  1. In the HD view, locate and double-click the note type to report on. The Note Type window opens with the note type loaded.
  2. Click .
Select the Options tab.
Mark the checkbox(es) for the additional information to include:
- Timestamps
- Memos
- Custom Fields (only visible if custom fields are set up)
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extension is available for the report:

Note types

×

Pay Grades Listing

Purpose

The Pay Grades Listing provides a list of the pay grades defined in Human Resources.

Content

For each pay grade included on the report, the listing shows:

pay grade code and description
unit of pay
effective date
minimum wage or salary for the pay grade as of the effective date you specify
maximum wage or salary for the pay grade as of the effective date you specify.

In addition, you can include one or more of the following:

history
timestamps
memos
custom fields.

The following total appears on the report:

record count.

Print the report

In the Navigation pane, highlight the Payroll/Human Resources > Setup > Position Pay Grades folder.
Start the report set-up wizard.
- To report on all or a filtered subset of pay grades:
  1. Right-click the Position Pay Grades folder and select Select and Report > Pay Grades Listing from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected pay grades:
  1. In the HD view, select the pay grades to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click .
- To report on a particular pay grade from the Pay Grade window:
  1. In the HD view, locate and double-click the pay grade to report on. The Pay Grade window opens with the pay grade loaded.
  2. Click .
Select the Options tab.
In the Effective Date field, enter the date as of which you want to see pay grade pay ranges.
Mark the checkbox(es) for the additional information to include:
- History
- Timestamps
- Memos
- Custom Fields (only visible if custom fields are set up)
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extensions are available for the report:

Pay grades
Units of pay

×

Units of Pay Listing

Purpose

The Units of Pay Listing provides a list of the units of pay defined in Human Resources.

Content

For each unit of pay code included on the report, the listing shows:

description.

In addition, you can include one or more of the following:

timestamps
memos
custom fields.

The following total appears on the report:

record count.

Print the report

In the Navigation pane, highlight the Payroll/Human Resources > Setup > Position Units of Pay folder.
Start the report set-up wizard.
- To report on all or a filtered subset of units of pay:
  1. Right-click the Position Units of Pay folder and select Select and Report > Units of Pay Listing from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected units of pay:
  1. In the HD view, select the units of pay to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click .
- To report on a particular unit of pay from the Unit of Pay window:
  1. In the HD view, locate and double-click the unit of pay to report on. The Unit of Pay window opens with the unit of pay loaded.
  2. Click .
Select the Options tab.
Mark the checkbox(es) for the additional information to include:
- Timestamps
- Memos
- Custom Fields (only visible if custom fields are set up)
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extension is available for the report:

Units of pay

×

Positions Listing

Purpose

The Positions Listing provides a list of the positions defined in Human Resources.

Content

For each position included on the report, the listing shows:

position code and description
position held by the supervisor of the position
level
pay grade
seats
unit of pay
pay rate effective date
pay rate.

In addition, you can include one or more of the following:

timestamps
memos
custom fields.

The following total appears on the report:

record count.

Print the report

In the Navigation pane, highlight the Payroll/Human Resources > Setup > Positions folder.
Start the report set-up wizard.
- To report on all or a filtered subset of positions:
  1. Right-click the Positions folder and select Select and Report > Positions Listing from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected positions:
  1. In the HD view, select the positions to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click and select Positions Listing from the drop-down menu.
- To report on a particular position from the Position window:
  1. In the HD view, locate and double-click the position to report on. The Position window opens with the position loaded.
  2. Click and select Positions Listing from the drop-down menu.
Select the Options tab.
Mark the checkbox(es) for the additional information to include:
- Timestamps
- Memos
- Custom Fields (only visible if custom fields are set up)
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extensions are available for the report:

Positions
Position pay rates
Pay grades
Units of pay

×

Organizational Chart

Purpose

The Organizational Chart shows the hierarchy of positions as tracked in the Human Resources package. Positions are staggered on the chart according to their assigned level.

Content

For each position included on the report, the report shows:

position code and description
position level.

In addition, you can include one or more of the following:

timestamps
memos
custom fields.

The following total appears on the report:

record count.

Print the report

In the Navigation pane, highlight the Payroll/Human Resources > Setup > Positions folder.
Start the report set-up wizard.
- To report on all or a filtered subset of positions:
  1. Right-click the Positions folder and select Select and Report > Organizational Chart from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected positions:
  1. In the HD view, select the positions to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click and select Organizational Chart from the drop-down menu.
- To report on a particular position from the Position window:
  1. In the HD view, locate and double-click the position to report on. The Position window opens with the position loaded.
  2. Click and select Organizational Chart from the drop-down menu.
Select the Options tab.
Mark the checkbox(es) for the additional information to include:
- Timestamps
- Memos
- Custom Fields (only visible if custom fields are set up)
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extension is available for the report:

Positions

×

Position Vacancies

Purpose

The Position Vacancies report shows the positions with available openings and the number of openings as of a date that you specify.

Content

For each position included on the report, the report shows:

position code and description
the position that supervises the listed position
pay grade
unit of pay
pay range
number of available openings.

In addition, you can include one or more of the following:

timestamps
memos
custom fields.

The following total appears on the report:

record count.

Print the report

In the Navigation pane, highlight the Payroll/Human Resources > Setup > Positions folder.
Start the report set-up wizard.
- To report on all or a filtered subset of positions:
  1. Right-click the Positions folder and select Select and Report > Position Vacancies from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected positions:
  1. In the HD view, select the positions to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click and select Position Vacancies from the drop-down menu.
- To report on a particular position from the Position window:
  1. In the HD view, locate and double-click the position to report on. The Position window opens with the position loaded.
  2. Click and select Position Vacancies from the drop-down menu.
Select the Options tab.
In the Effective Date field, enter the date as of which to include position vacancy information on the report.
Mark the checkbox(es) for the additional information to include:
- Timestamps
- Memos
- Custom Fields (only visible if custom fields are set up)
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extensions are available for the report:

Positions
Pay grades

×

PRCodes Listing

Purpose

The PRCodes Listing provides a list of the PRCodes defined in Payroll.

Content

For each PRCode included on the report, the listing shows:

description
an indication if the PRCode has been flagged as obsolete.

In addition, you can include one or more of the following:

items (for each item: PRCode type and description, segment or segment item and description, an indication if segment item is obsolete)
properties (description, run types, groups, whether employee or employer is responsible for amount, credit account, type of liability date, check stub item, source scale, rate scale, result scale)
parameters and parameter values (for each parameter: data type, scale, description, current value; for each parameter value: effective date, value, description, item)
expressions (source expression, rate expression, result expression)
timestamps
memos
custom fields.

The following count appears on the report:

record count.

Print the report

In the Navigation pane, highlight the Payroll/Human Resources > Setup > PRCodes folder.
Start the report set-up wizard.
- To report on all or a filtered subset of PRCodes:
  1. Right-click the PRCodes folder and select Select and Report > PRCode Listing from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected PRCodes:
  1. In the HD view, select the PRCodes to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click .
- To report on a particular PRCode from the PRCode window:
  1. In the HD view, locate and double-click the PRCode to report on. The PRCode window opens with the PRCode loaded.
  2. Click .
Select the Options tab.
Mark the checkbox(es) for the additional information to include:
- Items
- Properties
- Parameters and Parameter Values
- Expressions
- Timestamps
- Memos
- Custom Fields (only visible if custom fields are set up)
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extension is available for the report:

PRCodes

×

Run Types Listing

Purpose

The Run Types Listing provides a list of the payroll run types defined in Payroll.

Content

For each run type included on the report, the listing shows:

description
periods per year
whether split periods are supported
whether time sheets are required
separation flag indicator
correction flag indicator
GL batch
liability account
bank account.

In addition, you can include one or more of the following:

timestamps
memos
custom fields.

The following total appears on the report:

record count.

Print the report

In the Navigation pane, highlight the Payroll/Human Resources > Setup > Run Types folder.
Start the report set-up wizard.
- To report on all or a filtered subset of run types:
  1. Right-click the Run Types folder and select Select and Report > Run Types Listing from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected run types:
  1. In the HD view, select the run types to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click .
- To report on a particular run type from the Run Type window:
  1. In the HD view, locate and double-click the run type to report on. The Run Type window opens with the run type loaded.
  2. Click .
Select the Options tab.
Mark the checkbox(es) for the additional information to include:
- Timestamps
- Memos
- Custom Fields (only visible if custom fields are set up)
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extension is available for the report:

Run types

×

PRCode Segments Listing

Purpose

The PRCode Segments Listing provides a list of the PRCode segments defined in Payroll.

Content

For each PRCode segment included on the report, the listing shows:

segment name
plural name
segment description
parent segment
parent segment item
segment type
whether the segment is active
display order.

In addition, you can include one or more of the following:

timestamps
memos
custom fields.

The following total appears on the report:

record count.

Print the report

In the Navigation pane, highlight the Payroll/Human Resources > Setup > Segments folder.
Start the report set-up wizard.
- To report on all or a filtered subset of segments:
  1. Right-click the Segments folder and select Select and Report > PRCode Segments Listing from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected segments:
  1. In the HD view, select the segments to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click .
- To report on a particular segment from the Segment window:
  1. In the HD view, locate and double-click the segment to report on. The Segment window opens with the segment loaded.
  2. Click .
Select the Options tab.
Mark the checkbox(es) for the additional information to include:
- Timestamps
- Memos
- Custom Fields (only visible if custom fields are set up)
Select the Sorting tab.
In the Available Sort Options list box, highlight the field(s) to sort the report by, then click to move your selection(s) to the Assigned Sort Options list box.
If you selected multiple sort fields, use and to arrange the sort fields in the order you want them applied.
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extension is available for the report:

Segments

×

Segment Items Listing

Purpose

The Payroll Segment Items Listing provides a list of segment items defined in Payroll.

Content

For each segment item included on the report, the listing shows:

segment code: item code
short description
whether the calculated amount is deducted from employee wages or is paid by the employer
debit account (accrual)
credit account (liability)
type of date used as liability date
tax entity.

In addition, you can include one or more of the following:

segment item information (pay type, follows pay group, position, check stub item, run types, groups, source scale, rate scale, result scale)
expressions (source expression, rate expression, result expression)
parameter declarations (for each declaration: parameter, description, data type, scale, date source, whether the parameter is obsolete)
parameter values (for each parameter: parameter, effective date, value, description)
timestamps
memos
custom fields.

The following total appears on the report:

record count.

Print the report

In the Navigation pane, highlight the Payroll/Human Resources > Setup > Segment Items folder.
Start the report set-up wizard.
- To report on all or a filtered subset of payroll segment items:
  1. Right-click the Segment Items folder and select Select and Report > PR Segment Items Listing from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected payroll segment items:
  1. In the HD view, select the payroll segment items to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click .
- To report on a particular segment item from the Segment Item window:
  1. In the HD view, locate and double-click the segment item to report on. The Segment Item window opens with the segment item loaded.
  2. Click .
Select the Options tab.
Mark the checkbox(es) for the additional information to include:
- Segment Item Information
- Expressions
- Parameter Declarations
- Parameter Values - If this checkbox is marked, the as of field is enabled. Enter the parameter value effective date as of which to include parameter values on the report.
- Timestamps
- Memos
- Custom Fields (only visible if custom fields are set up)
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extensions are available for the report:

Segments
Segment items

×

Segment Item Parameters Listing

Purpose

The Segment Item Parameters Listing provides a list of segment item parameters defined in Payroll.

Content

For each segment item parameter included on the report, the listing shows:

description
data type
scale
date source
whether the parameter is obsolete.

In addition, you can include:

parameter values (segment item, effective date, value).

The following total appears on the report:

record count.

Print the report

In the Navigation pane, highlight the Payroll/Human Resources > Setup > Segment Items > Parameters folder.
Start the report set-up wizard.
- To report on all or a filtered subset of segment item parameters:
  1. Right-click the Parameters folder and select Select and Report > Segment Item Parameters Listing from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected segment item parameters:
  1. In the HD view, select the segment item parameters to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click .
- To report on a particular segment item parameter from the Parameter window:
  1. In the HD view, locate and double-click the segment item parameter to report on. The Parameter window opens with the segment item parameter loaded.
  2. Click .
Select the Options tab.
In the Effective Date field, enter the date to compare with the parameter value effective dates to determine which parameters to include on the report.
To include values for the parameters on the report, mark the Include Parameter Values checkbox.
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extensions are available for the report:

Segment item parameters
Segment item parameter values

×

Tax Entities Listing

Purpose

The Tax Entities Listing provides a list of the tax entities defined in Payroll.

Content

For each tax entity code included on the report, the listing shows:

parent entity
description
employer ID
unemployment ID
SUTA maximum
year the current SUTA maximum took effect
whether the entity is a built-in entity.

In addition, you can include one or more of the following:

timestamps
memos
custom fields.

The following total appears on the report:

record count.

Print the report

In the Navigation pane, highlight the Payroll/Human Resources > Setup > Tax Entities folder.
Start the report set-up wizard.
- To report on all or a filtered subset of tax entities:
  1. Right-click the Tax Entities folder and select Select and Report > Tax Entities Listing from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected tax entities:
  1. In the HD view, select the tax entities to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click .
- To report on a particular tax entity from the Tax Entity window:
  1. In the HD view, locate and double-click the tax entity to report on. The Tax Entity window opens with the tax entity loaded.
  2. Click .
Select the Options tab.
In the SUTA as of Year field, enter the year for which you want to view SUTA taxable wage base amounts on the report. If the current date falls in January through September, the field defaults to the current year. In October through December, the field defaults to the next year. To get the latest dated values, leave the field blank. For example, some states announce SUTA taxable wages a few years in advance. Leaving the field blank would show the latest future value for these states.
Mark the checkbox(es) for the additional information to include:
- Timestamps
- Memos
- Custom Fields (only visible if custom fields are set up)
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extension is available for the report:

Tax entities

×

Departments Listing

Purpose

The Departments Listing provides a list of departments defined in the Purchasing package.

Content

For each department included on the report, the listing shows:

description
approval levels
whether inventory is enabled
whether commitments are enabled.

In addition, you can include one or more of the following:

billing address
operators (name, approval level, approval limit)
approval rules (amount, levels)
timestamps
memos
custom fields.

The following total appears on the report:

record count.

Print the report

In the Navigation pane, highlight the Purchasing > Setup > Departments folder.
Start the report set-up wizard.
- To report on all or a filtered subset of departments:
  1. Right-click the Departments folder and select Select and Report > Departments Listing from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected departments:
  1. In the HD view, select the departments to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click .
- To report on a particular department from the Department window:
  1. In the HD view, locate and double-click the department to report on. The Department window opens with the department loaded.
  2. Click .
Select the Options tab.
Mark the checkbox(es) for the additional information to include:
- Billing Address
- Operators
- Approval Rules
- Report Options. To include a section at the end of the report with the report settings used to produce the report, leave the checkbox marked. To produce the report without this information, clear the checkbox.
- Timestamps
- Memos
- Custom Fields (only visible if custom fields are set up)
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extensions are available for the report:

Departments
Department operators
Department approval

×

Freight Terms Listing

Purpose

The Freight Terms Listing provides a list of freight terms defined in Purchasing.

Content

For each freight terms code included on the report, the listing shows:

description
FOB
shipping method.

In addition, you can include one or more of the following:

timestamps
memos
custom fields.

The following total appears on the report:

record count.

Print the report

In the Navigation pane, highlight the Purchasing > Setup > Freight Terms folder.
Start the report set-up wizard.
- To report on all or a filtered subset of freight terms:
  1. Right-click the Freight Terms folder and select Select and Report > Freight Terms Listing from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected freight terms:
  1. In the HD view, select the freight terms to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click .
- To report on a particular freight terms code from the Freight Terms window:
  1. In the HD view, locate and double-click the freight terms code to report on. The Freight Terms window opens with the freight terms code loaded.
  2. Click .
Select the Options tab.
To include a section at the end of the report with the report settings used to produce the report, leave the Include Report Options checkbox marked. To produce the report without this information, clear the checkbox.
Mark the checkbox(es) for the additional information to include:
- Timestamps
- Memos
- Custom Fields (only visible if custom fields are set up)
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extension is available for the report:

Freight terms

×

Operators Listing

Purpose

The Operators Listing provides a list of operators defined in Purchasing.

Content

For each operator included on the report, the listing shows:

department
email address.

In addition, you can include one or more of the following:

timestamps
memos
custom fields.

The following total appears on the report:

record count.

Print the report

In the Navigation pane, highlight the Purchasing > Setup > Operators folder.
Start the report set-up wizard.
- To report on all or a filtered subset of operators:
  1. Right-click the Operators folder and select Select and Report > Operators Listing from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected operators:
  1. In the HD view, select the operators to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click .
- To report on a particular operator from the Operator window:
  1. In the HD view, locate and double-click the operator to report on. The Operator window opens with the operator loaded.
  2. Click .
Select the Options tab.
To include a section at the end of the report with the report settings used to produce the report, leave the Include Report Options checkbox marked. To produce the report without this information, clear the checkbox.
Mark the checkbox(es) for the additional information to include:
- Timestamps
- Memos
- Custom Fields (only visible if custom fields are set up)
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extension is available for the report:

Operators

×

Print Records Listing

Purpose

The Print Records Listing shows the PO printing events executed in the Purchasing package.

Content

For each print record included on the report, the listing shows:

PO number and print type label
date
notice type
notice date
description.

In addition, you can include one or more of the following:

timestamps
memos
custom fields.

The following total appears on the report:

record count.

Print the report

In the Navigation pane, highlight the Purchasing > Orders > Print Records folder.
Start the report set-up wizard.
- To report on all or a filtered subset of print records:
  1. Right-click the Print Records folder and select Select and Report > Print Records Listing from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected print records:
  1. In the HD view, select the print records to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click .
- To report on a particular print record from the Print Record window:
  1. In the HD view, locate and double-click the print record to report on. The Print Record window opens with the print record loaded.
  2. Click .
Select the Options tab.
To include a section at the end of the report with the report settings used to produce the report, leave the Include Report Options checkbox marked. To produce the report without this information, clear the checkbox.
Mark the checkbox(es) for the additional information to include:
- Timestamps
- Memos
- Custom Fields (only visible if custom fields are set up)
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extension is available for the report:

Print records

×

Product Detail Listing

Purpose

The Product Detail Listing provides a list of product detail information defined in the Purchasing package.

Content

For each product detail record included on the report, the listing shows:

product name
vendor
unit of measure
description
part number
unit cost.

In addition, you can include one or more of the following:

cost detail
timestamps
memos
custom fields.

The following total appears on the report:

record count.

Print the report

In the Navigation pane, highlight the Purchasing > Setup > Products > Product Detail folder.
Start the report set-up wizard.
- To report on all or a filtered subset of product detail lines:
  1. Right-click the Product Detail folder and select Select and Report > Product Detail Listing from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected product detail lines:
  1. In the HD view, select the product detail lines to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click .
Select the Options tab.
Mark the checkbox(es) for the additional information to include:
- Cost Detail
- Report Options. To include a section at the end of the report with the report settings used to produce the report, leave the checkbox marked. To produce the report without this information, clear the checkbox.
- Timestamps
- Memos
- Custom Fields (only visible if custom fields are set up)
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extensions are available for the report:

Products
Product detail
Product cost

×

Products Listing

Purpose

The Products Listing provides a list of the products defined in Purchasing.

Content

For each product included on the report, the listing shows:

description
whether the amount from the purchase of the product is allocated to purchases of non-allocated products in the same shipment
whether the product is generic
whether the product can be purchased from any vendor with any unit of measure (unrestricted). If purchases are restricted, only the vendor-unit of measure combinations defined in the product detail are allowed.
at what point a receipt is required for the product.

In addition, you can include one or more of the following:

product detail (vendor, unit of measure, description, part number, unit cost)
cost detail
timestamps
memos
custom fields.

The following total appears on the report:

record count.

Print the report

In the Navigation pane, highlight the Purchasing > Setup > Products folder.
Start the report set-up wizard.
- To report on all or a filtered subset of products:
  1. Right-click the Products folder and select Select and Report > Products Listing from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected products:
  1. In the HD view, select the products to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click .
- To report on a particular product from the Product window:
  1. In the HD view, locate and double-click the product to report on. The Product window opens with the product loaded.
  2. Click .
Select the Options tab.
Mark the checkbox(es) for the additional information to include:
- Product Detail
- Cost Detail
- Report Options. To include a section at the end of the report with the report settings used to produce the report, leave the checkbox marked. To produce the report without this information, clear the checkbox.
- Timestamps
- Memos
- Custom Fields (only visible if custom fields are set up)
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extensions are available for the report:

Products
Product detail
Product cost

×

Purchase Analysis

Purpose

The Purchase Analysis Report lets you analyze your company's purchases over a specific time period.

Content

If you include detail, for each purchase included on the report, the report shows:

purchase date
agent and purchase number
vendor name
product
unit of measure
quantity
unit cost
purchase amount.

The following totals appear on the report:

grand totals.

Print the report

In the Navigation pane, highlight the Purchasing > Purchases folder.
Start the report set-up wizard.
- To report on all or a filtered subset of purchases:
  1. Right-click the Purchases folder and select Select and Report > Purchase Analysis from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected purchases:
  1. In the HD view, select the purchases to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click and select Purchase Analysis from the drop-down menu.
- To report on a particular purchase from the Purchase window:
  1. In the HD view, locate and double-click the purchase to report on. The Purchase window opens with the purchase loaded.
  2. Click and select Purchase Analysis from the drop-down menu.
Select the Options tab.
In the Report Title field, enter the title to print on the report. The default title is "Purchase Analysis". You can use up to 100 characters.
In the Begin Date and End Date fields, enter the range of purchase dates for which to include information on the report.
The Include Details checkbox is marked by default. If you want to show grand totals for quantity and purchase amount only, clear the checkbox.
To include a section at the end of the report with the report settings used to produce the report, leave the Include Report Options checkbox marked. To produce the report without this information, clear the checkbox.
Select the Sorting tab.
In the Available Sort Options list box, highlight the field(s) to sort the report by, then click to move your selections to the Assigned Sort Options list box.
If you selected multiple sort fields, use and to arrange the sort fields in the order you want them applied.
If you want the report to start a new page for each change in one of the sorting options you specified, select the sort option to break on from the Page Break Level drop-down list. If you do not want to insert page breaks, accept "(none)".
If you want the report to subtotal based on one of the sorting options you specified, select the sorting option to subtotal on from the Subtotal Through Level drop-down list. If you do not want to show subtotals, accept "(none)".
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extension is available for the report:

Purchases

×

Purchase Orders Listing

Purpose

The Purchase Orders Listing provides a list of purchase orders recorded in the Purchasing package.

Content

For each purchase order included on the report, the listing shows:

PO number
vendor
department
date
order status
description
amount
balance.

In addition, you can include one or more of the following:

approval status (approval level, approver, approval date)
approval history (approval date/time, approval removal, approval level, approver, approval amount, and notes)
attributes (order-level attribute, value assigned to attribute)
shipping (shipping address, freight terms, FOB, shipping method)
purchases (for each product line: line number, product, unit of measure, description, quantity, unit cost, amount)
purchase details (GL account mask or account number and description, whether the detail line was canceled, invoice batch and entry number, receipt batch and entry number)
purchase attributes (purchase-level attribute, value assigned to attribute)
timestamps
memos
custom fields.

The following total appears on the report:

record count.

Print the report

In the Navigation pane, highlight the Purchasing > Orders folder.
Start the report set-up wizard.
- To report on all or a filtered subset of purchase orders:
  1. Right-click the Orders folder and select Select and Report > Purchase Orders Listing from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected purchase orders:
  1. In the HD view, select the purchase orders to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click .
- To report on a particular purchase order from the Purchase Order window:
  1. In the HD view, locate and double-click the purchase order to report on. The Purchase Order window opens with the purchase order loaded.
  2. Click .
Select the Options tab.
Mark the checkbox(es) for the additional information to include:
- Approval Status
- Approval History
- Attributes
- Shipping
- Purchases. If you mark this checkbox, the following checkboxes are enabled:
  - Purchase Details
  - Purchase Attributes
- Timestamps
- Memos
- Custom Fields (only visible if custom fields are set up)
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extensions are available for the report:

Orders
Purchases
Order approval
Order approval history
Order attributes
Order shipments
Purchase attributes

×

Purchases Listing

Purpose

The Purchases Listing provides a list of purchases recorded in the Purchasing package.

Content

For each purchase included on the report, the listing shows:

PO number
vendor
department
date
product
unit of measure
description
quantity
unit cost
amount.

In addition, you can include one or more of the following:

details (vendor description, GL account, part number, reference, invoice batch and entry number, extended amount, status, type, GL account description, serial number, purchasing agent, receipt batch and entry number, check-in date)
attributes (purchase-level attribute, value assigned to attribute)
subtotals (quantity, amount [by agent for miscellaneous purchases, by order for standard purchase orders])
timestamps
memos
custom fields.

The following total appears on the report:

record count.

Print the report

In the Navigation pane, highlight the Purchasing > Purchases folder.
Start the report set-up wizard.
- To report on all or a filtered subset of purchases:
  1. Right-click the Purchases folder and select Select and Report > Purchases Listing from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected purchases:
  1. In the HD view, select the purchases to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click and select Purchases Listing from the drop-down menu.
- To report on a particular purchase from the Purchase window:
  1. In the HD view, locate and double-click the purchase to report on. The Purchase window opens with the purchase loaded.
  2. Click and select Purchases Listing from the drop-down menu.
Select the Options tab.
Mark the checkbox(es) for the additional information to include:
- Details
- Attributes
- Subtotals
- Report Options. To include a section at the end of the report with the report settings used to produce the report, leave the checkbox marked. To produce the report without this information, clear the checkbox.
- Timestamps
- Memos
- Custom Fields (only visible if custom fields are set up)
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extensions are available for the report:

Purchases
Purchase attributes

×

Receipts Listing

Purpose

The Receipts Listing provides a list of receipts recorded in the Purchasing package.

Content

For each receipt included on the report, the listing shows:

batch - entry number
vendor
PO number
date
description.

In addition, you can include one or more of the following:

timestamps
memos
custom fields.

The following total appears on the report:

record count.

Print the report

In the Navigation pane, highlight the Purchasing > Orders > Receipts folder.
Start the report set-up wizard.
- To report on all or a filtered subset of receipts:
  1. Right-click the Receipts folder and select Select and Report > Receipts Listing from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected receipts:
  1. In the HD view, select the receipts to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click .
- To report on a particular receipt from the Receipt window:
  1. In the HD view, locate and double-click the receipt to report on. The Receipt window opens with the receipt loaded.
  2. Click .
Select the Options tab.
To include a section at the end of the report with the report settings used to produce the report, leave the Include Report Options checkbox marked. To produce the report without this information, clear the checkbox.
Mark the checkbox(es) for the additional information to include:
- Timestamps
- Memos
- Custom Fields (only visible if custom fields are set up)
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extension is available for the report:

Receipts

×

Shipping Addresses Listing

Purpose

The Shipping Addresses Listing provides a list of shipping addresses defined in Purchasing.

Content

For each shipping address included on the report, the listing shows:

description
city
state
main phone number.

In addition, you can include one or more of the following:

details (full address, other phone number, fax phone number, email address)
timestamps
memos
custom fields.

The following total appears on the report:

record count.

Print the report

In the Navigation pane, highlight the Purchasing > Setup > Shipping Addresses folder.
Start the report set-up wizard.
- To report on all or a filtered subset of shipping addresses:
  1. Right-click the Shipping Addresses folder and select Select and Report > Shipping Addresses Listing from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected shipping addresses:
  1. In the HD view, select the shipping addresses to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click .
- To report on a particular shipping address from the Shipping Address window:
  1. In the HD view, locate and double-click the shipping address to report on. The Shipping Address window opens with the shipping address loaded.
  2. Click .
Select the Options tab.
Mark the checkbox(es) for the additional information to include:
- Details
- Report Options. To include a section at the end of the report with the report settings used to produce the report, leave the checkbox marked. To produce the report without this information, clear the checkbox.
- Timestamps
- Memos
- Custom Fields (only visible if custom fields are set up)
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extension is available for the report:

Shipping addresses

×

Shipping Methods Listing

Purpose

The Shipping Methods Listing provides a list of the shipping methods defined in Purchasing.

Content

For each shipping method included on the report, the listing shows:

description
web address
tracking address.

In addition, you can include one or more of the following:

timestamps
memos
custom fields.

The following total appears on the report:

record count.

Print the report

In the Navigation pane, highlight the Purchasing > Setup > Shipping Methods folder.
Start the report set-up wizard.
- To report on all or a filtered subset of shipping methods:
  1. Right-click the Shipping Methods folder and select Select and Report > Shipping Methods Listing from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected shipping methods:
  1. In the HD view, select the shipping methods to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click .
- To report on a particular shipping method from the Shipping Method window:
  1. In the HD view, locate and double-click the shipping method to report on. The Shipping Method window opens with the shipping method loaded.
  2. Click .
Select the Options tab.
To include a section at the end of the report with the report settings used to produce the report, leave the Include Report Options checkbox marked. To produce the report without this information, clear the checkbox.
Mark the checkbox(es) for the additional information to include:
- Timestamps
- Memos
- Custom Fields (only visible if custom fields are set up)
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extension is available for the report:

Shipping methods

×

Units of Measure Listing

Purpose

The Units of Measure Listing provides a list of the units of measure defined in Purchasing.

Content

For each unit of measure included on the report, the listing shows:

description
quantity rule.

In addition, you can include one or more of the following:

timestamps
memos
custom fields.

The following total appears on the report:

record count.

Print the report

In the Navigation pane, highlight the Purchasing > Setup > Units of Measure folder.
Start the report set-up wizard.
- To report on all or a filtered subset of units of measure:
  1. Right-click the Units of Measure folder and select Select and Report > Units of Measure Listing from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected units of measure:
  1. In the HD view, select the units of measure to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click .
- To report on a particular unit of measure from the Unit of Measure window:
  1. In the HD view, locate and double-click the unit of measure to report on. The Unit of Measure window opens with the unit of measure loaded.
  2. Click .
Select the Options tab.
To include a section at the end of the report with the report settings used to produce the report, leave the Include Report Options checkbox marked. To produce the report without this information, clear the checkbox.
Mark the checkbox(es) for the additional information to include:
- Timestamps
- Memos
- Custom Fields (only visible if custom fields are set up)
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extension is available for the report:

Units of measure

×

Billing Codes Listing

Purpose

The Billing Codes Listing provides a list of the billing codes defined in the Sales and Service package.

Content

For each billing code included on the report, the listing shows:

billing code name
description.

In addition, you can include one or more of the following:

timestamps
memos
custom fields.

The following total prints on the report:

record count.

Print the report

In the Navigation pane, highlight the Sales and Service > Setup > Billing Codes folder.
Start the report set-up wizard.
- To report on all or a filtered list of billing codes:
- To report on specifically selected billing codes:
  1. In the HD view, select the billing codes to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click .
- To report on a particular billing code from the Billing Code window:
  1. In the HD view, locate and double-click the billing code to report on. The Billing Code window opens with the billing code loaded.
  2. Click .
Select the Options tab.
To include a section at the end of the report with the report settings used to produce the report, leave the Include Report Options checkbox marked. To produce the report without this information, clear the checkbox.
Mark the checkbox(es) for the additional information to include:
- Timestamps
- Memos
- Custom Fields (only visible if custom fields are set up)
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extension is available for the report:

Billing codes

×

Classes Listing

Purpose

The Classes Listing provides a list of the customer classes defined in the Sales and Service package.

Content

For each customer class included on the report, the listing shows:

customer class name
description.

In addition, you can include one or more of the following:

timestamps
memos
custom fields.

The following total prints on the report:

record count.

Print the report

In the Navigation pane, highlight the Sales and Service > Setup > Customer Classes folder.
Start the report set-up wizard.
- To report on all or a filtered list of classes:
- To report on specifically selected classes:
  1. In the HD view, select the classes to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click .
- To report on a particular class from the Class window:
  1. In the HD view, locate and double-click the class to report on. The Class window opens with the class loaded.
  2. Click .
Select the Options tab.
To include a section at the end of the report with the report settings used to produce the report, leave the Include Report Options checkbox marked. To produce the report without this information, clear the checkbox.
Mark the checkbox(es) for the additional information to include:
- Timestamps
- Memos
- Custom Fields (only visible if custom fields are set up)
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extension is available for the report:

Classes

×

Contact Labels

Purpose

Contact Labels produces a list of customer contacts and addresses formatted for label printing.

Content

For each contact included, the labels show:

contact name
contact address.

Print the report

In the Navigation pane, highlight the Sales and Service > Customers > Contacts folder.
Start the report set-up wizard.
- To create labels for all or a filtered set of customer contacts:
  1. Right-click the Contacts folder and select Select and Report > Contact Labels from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To create labels for specifically selected customer contacts:
  1. In the HD view, select the customer contacts to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click and select Contact Labels from the drop-down menu.
- To create a label for a particular contact from the Customer Contact window:
  1. In the HD view, locate and double-click the customer contact you want to create a label for. The Customer Contact window opens with the customer contact loaded.
  2. Click and select Contact Labels from the drop-down menu.
Select the Options tab.
In the Display Name field, select the order in which to present contact names on the labels. Your options are:
- First Name Last Name
- Last Name, First Name
In the Display Location field, select the address to include on labels. Your options are:
- Mailing
- Physical
Select the Sorting tab.
In the Available Sort Options list box, highlight the field(s) to sort the labels by, then click to move your selections to the Assigned Sort Options list box.
If you selected multiple sort fields, use and to arrange the sort fields in the order you want them applied.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extensions are available for the report:

Contacts
Customers

×

Contacts Listing

Purpose

The Contacts Listing provides a list of the customer contacts defined in the Sales and Service package.

Content

For each customer contact included on the report, the listing shows:

name
job title
department
email addresses
birth date
marital status
anniversary
spouse's name
location name and address
phone numbers.

In addition, you can include one or more of the following:

classes
timestamps
memos
custom fields.

The following total appears on the report:

record count.

Print the report

In the Navigation pane, highlight the Sales and Services > Customers > Contacts folder.
Start the report set-up wizard.
- To report on all or a filtered subset of customer contacts:
  1. Right-click the Contacts folder and select Select and Report > Contacts Listing from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected customer contacts:
  1. In the HD view, select the contacts to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click and select Contacts Listing from the drop-down menu.
- To report on a particular customer contact from the Customer Contact window:
  1. In the HD view, locate and double-click the customer contact to report on. The Customer Contact window opens with the contact loaded.
  2. Click and select Contacts Listing from the drop-down menu.
Select the Options tab.
Mark the checkbox(es) for the additional information to include:
- Classes
- Mailing Locations that Differ from Physical Location
- Report Options. To include a section at the end of the report with the report settings used to produce the report, leave the checkbox marked. To produce the report without this information, clear the checkbox.
- Timestamps
- Memos
- Custom Fields (only visible if custom fields are set up)
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extensions are available for the report:

Contacts
Customers

×

Customer Labels

Purpose

Customer Labels produces a list of customers and addresses formatted for label printing.

Content

For each customer included, the labels show:

customer name
customer address.

Print the report

In the Navigation pane, highlight the Sales and Service > Customers folder.
Start the report set-up wizard.
- To create labels for all or a filtered set of customers:
  1. Right-click the Customers folder and select Select and Report > Customer Labels from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To create labels for specifically selected customers:
  1. In the HD view, select the customers to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click and select Customer Labels from the drop-down menu.
- To create a label for a particular customer from the Customer window:
  1. In the HD view, locate and double-click the customer you want to create a label for. The Customer window opens with the customer loaded.
  2. Click and select Customer Labels from the drop-down menu.
Select the Sorting tab.
In the Available Sort Options list box, highlight the field(s) to sort the labels by, then click to move your selections to the Assigned Sort Options list box.
If you selected multiple sort fields, use and to arrange the sort fields in the order you want them applied.
In the Design field, look up and select the report design to use.
There are two built-in report designs for customer labels:
- Customer 3 Across Labels (built-in)
- Customer Labels (built-in)

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extension is available for the report:

Customers

×

Customers Listing

Purpose

The Customers Listing provides a list of the customers defined in the Sales and Service package.

Content

For each customer included on the report, the listing shows:

customer code
customer name
primary customer class
primary customer location
annual revenue
employee count
SIC code
primary contact
primary representative
credit limit
credit hold indicator.

In addition, you can include one or more of the following:

customer classes
products
timestamps
memos
custom fields.

The following total appears on the report:

record count.

Print the report

In the Navigation pane, highlight the Sales and Service > Customers folder.
Start the report set-up wizard.
- To report on all or a filtered subset of customers:
  1. Right-click the Customers folder and select Select and Report > Customers Listing from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected customers:
  1. In the HD view, select the customers to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click and select Customers Listing from the drop-down menu.
- To report on a particular customer from the Customer window:
  1. In the HD view, locate and double-click the customer to report on. The Customer window opens with the customer loaded.
  2. Click and select Customers Listing from the drop-down menu.
Select the Options tab.
Mark the checkbox(es) for the additional information to include:
- Classes
- Products
- Report Options. To include a section at the end of the report with the report settings used to produce the report, leave the checkbox marked. To produce the report without this information, clear the checkbox.
- Timestamps
- Memos
- Custom Fields (only visible if custom fields are set up)
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extension is available for the report:

Customers

×

Element Passwords

Purpose

The Element Passwords report provides a list of the passwords defined on elements in the Sales and Service package.

Content

For each Element included on the report, the report shows:

Customer name
Element name
Element type
Password detail

For each password detail line included on the report, the report shows:

Account type
Account name
Account password
Account description
User associated with the account
Date modified

In addition, you can include one or more of the following:

Time stamps
Memos
Custom fields

The following total appears on the report:

record count.

Print the report

In the Navigation pane, highlight the Sales and Service > Setup > Elements folder.
Start the report set-up wizard.
- To report on all or a filtered subset of elements:
  1. Right-click the Elements folder and select Select and Report > Element Passwords from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected elements:
  1. In the HD view, select the elements to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click and select Element Passwords from the drop-down menu.
- To report on a particular element from the Element window:
  1. In the HD view, locate and double-click the element to report on. The Element window opens with the element loaded.
  2. Click and select Element Passwords from the drop-down menu.
Select the Options tab.
Mark the checkbox(es) for the additional information to include:
- Timestamps
- Memos
- Custom Fields (only visible if custom fields are set up)
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extensions are available for the report:

Elements
Customers

×

Element Types Listing

Purpose

The Element Types Listing provides a list of the element types defined in the Sales and Service package.

Content

For each element type included on the report, the listing shows:

element type name
description.

In addition, you can include one or more of the following:

timestamps
memos
custom fields.

The following total prints on the report:

record count.

Print the report

In the Navigation pane, highlight the Sales and Service > Setup > Element Types folder.
Start the report set-up wizard.
- To report on all or a filtered list of element types:
- To report on specifically selected element types:
  1. In the HD view, select the element types to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click .
- To report on a particular element type from the Element Type window:
  1. In the HD view, locate and double-click the element type to report on. The Element Type window opens with the element type loaded.
  2. Click .
Select the Options tab.
To include a section at the end of the report with the report settings used to produce the report, leave the Include Report Options checkbox marked. To produce the report without this information, clear the checkbox.
Mark the checkbox(es) for the additional information to include:
- Timestamps
- Memos
- Custom Fields (only visible if custom fields are set up)
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extension is available for the report:

Element types

×

Elements Listing

Purpose

The Elements Listing provides a list of the elements defined in the Sales and Service package.

Content

For each element included on the report, the listing shows:

customer the element is associated with
name of the element
type of element
description
location
contact.

In addition, you can include one or more of the following:

timestamps
memos
custom fields.

The following total appears on the report:

record count.

Print the report

In the Navigation pane, highlight the Sales and Service > Customers > Elements folder.
Start the report set-up wizard.
- To report on all or a filtered subset of elements:
  1. Right-click the Elements folder and select Select and Report > Elements Listing from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected elements:
  1. In the HD view, select the elements to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click and select Elements Listing from the drop-down menu.
- To report on a particular element from the Element window:
  1. In the HD view, locate and double-click the element to report on. The Element window opens with the element loaded.
  2. Click and select Elements Listing from the drop-down menu.
Select the Options tab.
To include a section at the end of the report with the report settings used to produce the report, leave the Include Report Options checkbox marked. To produce the report without this information, clear the checkbox.
Mark the checkbox(es) for the additional information to include:
- Timestamps
- Memos
- Custom Fields (only visible if custom fields are set up)
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extensions are available for the report:

Elements
Customers

×

Industries Listing

Purpose

The Industries Listing provides a list of the industries defined in the Sales and Service package.

Content

For each industry included on the report, the listing shows:

industry name
description.

In addition, you can include one or more of the following:

timestamps
memos
custom fields.

The following total prints on the report:

record count.

Print the report

In the Navigation pane, highlight the Sales and Service > Setup > Industries folder.
Start the report set-up wizard.
- To report on all or a filtered list of industries:
- To report on specifically selected industries:
  1. In the HD view, select the industries to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click .
- To report on a particular industry from the Industry window:
  1. In the HD view, locate and double-click the industry to report on. The Industry window opens with the industry loaded.
  2. Click .
Select the Options tab.
To include a section at the end of the report with the report settings used to produce the report, leave the Include Report Options checkbox marked. To produce the report without this information, clear the checkbox.
Mark the checkbox(es) for the additional information to include:
- Timestamps
- Memos
- Custom Fields (only visible if custom fields are set up)
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extension is available for the report:

Industries

×

Location Labels

Purpose

Location Labels produces a list of locations and addresses formatted for label printing.

Content

For each location included, the labels show:

location name
location address.

Print the report

In the Navigation pane, highlight the Sales and Service > Customers > Locations folder.
Start the report set-up wizard.
- To create labels for all or a filtered set of locations:
  1. Right-click the Locations folder and select Select and Report > Location Labels from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To create labels for specifically selected locations:
  1. In the HD view, select the locations to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click and select Location Labels from the drop-down menu.
- To create a label for a particular location from the Customer Location window:
  1. In the HD view, locate and double-click the customer location you want to create a label for. The Customer Location window opens with the location loaded.
  2. Click and select Location Labels from the drop-down menu.
Select the Sorting tab.
In the Available Sort Options list box, highlight the field(s) to sort the labels by, then click to move your selections to the Assigned Sort Options list box.
If you selected multiple sort fields, use and to arrange the sort fields in the order you want them applied.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extensions are available for the report:

Locations
Customers

×

Locations Listing

Purpose

The Locations Listing provides a list of the customer locations defined in the Sales and Service package.

Content

For each customer location included on the report, the listing shows:

customer associated with the location
location code
location name
primary contact
primary representative
billing indicator
shipping indicator
address.

In addition, you can include one or more of the following:

timestamps
memos
custom fields.

The following total appears on the report:

record count.

Print the report

In the Navigation pane, highlight the Sales and Services > Customers > Locations folder.
Start the report set-up wizard.
- To report on all or a filtered subset of customer locations:
  1. Right-click the Locations folder and select Select and Report > Locations Listing from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected customer locations:
  1. In the HD view, select the locations to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click and select Locations Listing from the drop-down menu.
- To report on a particular customer location from the Customer Location window:
  1. In the HD view, locate and double-click the customer location to report on. The Customer Location window opens with the location loaded.
  2. Click and select Locations Listing from the drop-down menu.
Select the Options tab.
To include a section at the end of the report with the report settings used to produce the report, leave the Include Report Options checkbox marked. To produce the report without this information, clear the checkbox.
Mark the checkbox(es) for the additional information to include:
- Timestamps
- Memos
- Custom Fields (only visible if custom fields are set up)
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extensions are available for the report:

Locations
Customers

×

Note Types Listing

Purpose

The Note Types Listing provides a list of Sales and Service note types defined in your system.

Content

For each note type included on the report, the listing shows:

name
description.

In addition, you can include one or more of the following:

timestamps
memos
custom fields.

The following total appears on the report:

record count.

Print the report

In the Navigation pane, highlight the Sales and Service > Setup > Note Types folder.
Start the report set-up wizard.
- To report on all or a filtered subset of note types:
  1. Right-click the Note Types folder and select Select and Report > Note Types Listing from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected note types:
  1. In the HD view, select the note types to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click .
- To report on a particular note type from the Note Type window:
  1. In the HD view, locate and double-click the note type. The Note Type window opens with the note type loaded.
  2. Click .
Select the Options tab.
To include a section at the end of the report with the report settings used to produce the report, leave the Include Report Options checkbox marked. To produce the report without this information, clear the checkbox.
Mark the checkbox(es) for the additional information to include:
- Timestamps
- Memos
- Custom Fields (only visible if custom fields are set up)
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extension is available for the report:

Note types

×

Notes Listing

Purpose

The Notes Listing provides a list of the notes entered in the Sales and Service package.

Content

For each note included on the report, the listing shows:

customer code
customer name
note number
note date and time
note type and type description
note owner
priority
recall date and time
completion date and time
note description.

In addition, you can include one or more of the following:

text
references
timestamps
memos
custom fields.

The following total prints on the report:

record count.

Print the report

In the Navigation pane, highlight the Sales and Service > Notes folder.
Start the report set-up wizard.
- To report on all or a filtered list of notes:
- To report on specifically selected notes:
  1. In the HD view, select the notes to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click .
- To report on a particular note from the Note window:
  1. In the HD view, locate and double-click the note to report on. The Note window opens with the note loaded.
  2. Click .
Select the Options tab.
Mark the checkbox(es) for the additional information to include:
- Text
- References
- Report Options. To include a section at the end of the report with the report settings used to produce the report, leave the checkbox marked. To produce the report without this information, clear the checkbox.
- Timestamps
- Memos
- Custom Fields (only visible if custom fields are set up)
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extension is available for the report:

Notes

×

Personnel Listing

Purpose

The Personnel Listing provides a list of the personnel defined in the Sales and Service package.

Content

For each person included on the report, the listing shows:

personnel code
name
primary role.

In addition, you can include one or more of the following:

roles
timestamps
memos
custom fields.

The following total prints on the report:

record count.

Print the report

In the Navigation pane, highlight the Sales and Service > Setup > Personnel folder.
Start the report set-up wizard.
- To report on all or a filtered list of personnel:
- To report on specifically selected personnel:
  1. In the HD view, select the personnel to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click and select Personnel Listing from the drop-down menu.
- To report on a particular person from the Personnel window:
  1. In the HD view, locate and double-click the person to report on. The Personnel window opens with the person loaded.
  2. Click and select Personnel Listing from the drop-down menu.
Select the Options tab.
Mark the checkbox(es) for the additional information to include:
- Roles
- Report Options. To include a section at the end of the report with the report settings used to produce the report, leave the checkbox marked. To produce the report without this information, clear the checkbox.
- Timestamps
- Memos
- Custom Fields (only visible if custom fields are set up)
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extension is available for the report:

Personnel

×

Personnel Time Report

Purpose

The Personnel Time Report shows time logged and billable time logged by personnel by time code.

Content

For each person in your selection, the report shows:

personnel code
total time logged
total billable time logged
time and billable time logged by time code
percent of time that was billable.

For each time code on the report, the report shows:

time code and description
time logged to the time code
billable time logged to the time code
if applicable, task information.

For each task on the report, the report shows:

customer code and customer name associated with the task
task number and description
time on the task
billable time on the task.

In addition, you can include one or more of the following:

time detail
personal time
personnel with no time.

The following total prints on the report:

record count.

Print the report

The Personnel Time Report requires "Report" access to Personnel and Time Log Detail. Time Log Detail security views will be applied.

In the Navigation pane, highlight the Sales and Service > Setup > Personnel folder.
Start the report set-up wizard.
- To report on all or a filtered list of personnel:
  1. Right-click the Personnel folder and select Select and Report > Personnel Time Report from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected personnel:
  1. In the HD view, select the personnel to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click and select Personnel Time Report from the drop-down menu.
- To report on a particular person from the Personnel window:
  1. In the HD view, locate and double-click the person to report on. The Personnel window opens with the person loaded.
  2. Click and select Personnel Time Report from the drop-down menu.
Select the Options tab.
In the Date Range fields, enter the range of dates for which to include personnel time records on the report.
Mark the checkbox(es) for the additional information you want to include:
- Time Detail
- Personal Time
- Personnel with no Time
- Report Options. To include a section at the end of the report with the report settings used to produce the report, leave the checkbox marked. To produce the report without this information, clear the checkbox.
Select the Time Log Detail tab.
Define any filters you want to apply to the time log detail data.
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extension is available for the report:

Personnel

×

Procedures Listing

Purpose

The Procedures Listing provides a list of the procedures defined in the Sales and Service package.

Content

For each procedure included on the report, the listing shows:

procedure number
title
author
procedure text.

In addition, you can include one or more of the following:

references
timestamps
memos
custom fields.

The following total prints on the report:

record count.

Print the report

In the Navigation pane, highlight the Sales and Service > Setup > Procedures folder.
Start the report set-up wizard.
- To report on all or a filtered list of procedures:
- To report on specifically selected procedures:
  1. In the HD view, select the procedures to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click .
- To report on a particular procedure from the Procedure window:
  1. In the HD view, locate and double-click the procedure to report on. The Procedure window opens with the procedure loaded.
  2. Click .
Select the Options tab.
Mark the checkbox(es) for the additional information to include:
- References
- Report Options. To include a section at the end of the report with the report settings used to produce the report, leave the checkbox marked. To produce the report without this information, clear the checkbox.
- Timestamps
- Memos
- Custom Fields (only visible if custom fields are set up)
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extension is available for the report:

Procedures

×

Products Listing

Purpose

The Products Listing provides a list of the products defined in the Sales and Service package.

Content

For each product included on the report, the listing shows:

Product Name
Product Description
Product Parent
Price
Cost
Minimum Quantity
Maximum Quantity

In addition, you can include one or more of the following:

Time stamps
Memos
Custom fields

The following total appears on the report:

record count.

Print the report

In the Navigation pane, highlight the Sales and Service > Setup > Products folder.
Start the report set-up wizard.
- To report on all or a filtered subset of products:
  1. Right-click the Products folder and select Select and Report > Products Listing from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected products:
  1. In the HD view, select the products to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click and select Products Listing from the drop-down menu.
- To report on a particular product from the Products window:
  1. In the HD view, locate and double-click the product to report on. The Product window opens with the product loaded.
  2. Click and select Products Listing from the drop-down menu.
Select the Options tab.
To include a section at the end of the report with the report settings used to produce the report, leave the Include Report Options checkbox marked. To produce the report without this information, clear the checkbox.
Mark the checkbox(es) for the additional information to include:
- Timestamps
- Memos
- Custom Fields (only visible if custom fields are set up)
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extension is available for the report:

Products

×

Project Time Report

Purpose

The Project Time Report shows the time logs for selected projects for a specified range of dates.

Content

For each customer included on the report, the report shows:

customer code and name
total project time for the customer over the specified date range.

For each project for a customer included on the report, the report shows:

project name and description
project time for the customer on the project over the specified date range.

For each person who worked on a project for a customer included on the report, the report shows:

personnel code and name of person who performed work on the project
project time worked by the person
time code (and description) the person logged time against.

For each time code to which the person who performed work on a customer's project logged time, the report shows:

task number and description
time worked on task.

In addition, you can include one or more of the following:

time detail
projects with no time.

The following total appears on the report:

project count.

Print the report

The Project Time Report requires "Report" access to Projects and Time Log Detail. Time Log Detail security views will be applied.

In the Navigation pane, highlight the Sales and Service > Service > Projects folder.
Start the report set-up wizard.
- To report on all or a filtered list of projects:
  1. Right-click the Projects folder and select Select and Report > Project Time Report from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected projects:
  1. In the HD view, select the projects to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click and select Project Time Report from the drop-down menu.
- To report on a particular project from the Project window:
  1. In the HD view, locate and double-click the project to report on. The Project window opens with the project loaded.
  2. Click and select Project Time Report from the drop-down menu.
Select the Options tab.
In the Date Range fields, enter the range of dates for which to include project time log information on the report.
Mark the checkbox(es) for the additional information to include:
- Time Detail
- Projects with no Time
- Report Options. To include a section at the end of the report with the report settings used to produce the report, leave the checkbox marked. To produce the report without this information, clear the checkbox.
Select the Time Log Detail tab.
Define any filters you want to apply to the time log detail data.
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extensions are available for the report:

Projects
Customers

×

Projects Listing

Purpose

The Projects Listing provides a list of the projects defined in the Sales and Service package.

Content

For each project included on the report, the listing shows:

customer code
project description
parent project
location
project lead
customer's contact.

In addition, you can include one or more of the following:

timestamps
memos
custom fields.

The following total appears on the report:

record count.

Print the report

In the Navigation pane, highlight the Sales and Service > Service > Projects folder.
Start the report set-up wizard.
- To report on all or a filtered list of projects:
  1. Right-click the Projects folder and select Select and Report > Projects Listing from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected projects:
  1. In the HD view, select the projects to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click .
- To report on a particular project from the Project window:
  1. In the HD view, locate and double-click the project to report on. The Project window opens with the project loaded.
  2. Click .
Select the Options tab.
To include a section at the end of the report with the report settings used to produce the report, leave the Include Report Options checkbox marked. To produce the report without this information, clear the checkbox.
Mark the checkbox(es) for the additional information to include:
- Timestamps
- Memos
- Custom Fields (only visible if custom fields are set up)
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extensions are available for the report:

Projects
Customers

×

Resources Listing

Purpose

The Resources Listing provides a list of the resources defined in the Sales and Service package.

Content

For each resource included on the report, the listing shows:

resource name
description.

In addition, you can include one or more of the following:

timestamps
memos
custom fields.

The following total prints on the report:

record count.

Print the report

In the Navigation pane, highlight the Sales and Service > Setup > Resources folder.
Start the report set-up wizard.
- To report on all or a filtered list of resources:
- To report on specifically selected resources:
  1. In the HD view, select the resources to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click .
- To report on a particular resource from the Resource window:
  1. In the HD view, locate and double-click the resource to report on. The Resource window opens with the resource loaded.
  2. Click .
Select the Options tab.
To include a section at the end of the report with the report settings used to produce the report, leave the Include Report Options checkbox marked. To produce the report without this information, clear the checkbox.
Mark the checkbox(es) for the additional information to include:
- Timestamps
- Memos
- Custom Fields (only visible if custom fields are set up)
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extension is available for the report:

Resources

×

Roles Listing

Purpose

The Roles Listing provides a list of the personnel roles defined in the Sales and Service package.

Content

For each role included on the report, the listing shows:

role name
description.

In addition, you can include one or more of the following:

personnel the role is assigned to
timestamps
memos
custom fields.

The following total prints on the report:

record count.

Print the report

In the Navigation pane, highlight the Sales and Service > Setup > Personnel Roles folder.
Start the report set-up wizard.
- To report on all or a filtered list of roles:
- To report on specifically selected roles:
  1. In the HD view, select the roles to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click .
- To report on a particular role from the Role window:
  1. In the HD view, locate and double-click the role to report on. The Role window opens with the role loaded.
  2. Click .
Select the Options tab.
Mark the checkbox(es) for the additional information to include:
- Personnel
- Report Options. To include a section at the end of the report with the report settings used to produce the report, leave the checkbox marked. To produce the report without this information, clear the checkbox.
- Timestamps
- Memos
- Custom Fields (only visible if custom fields are set up)
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extensions are available for the report:

Roles
Personnel

×

Sales Campaigns Listing

Purpose

The Sales Campaign Listing provides a list of sales campaigns defined in your system.

Content

For each campaign included on the report, the listing shows:

campaign name
description
campaign status
campaign lead
campaign code
range of campaign dates.

In addition, you can include one or more of the following:

timestamps
memos
custom fields.

The following total appears on the report:

record count.

Print the report

In the Navigation pane, highlight the Sales and Service > Sales > Campaigns folder.
Start the report set-up wizard.
- To report on all or a filtered subset of campaigns:
  1. Right-click the Campaigns folder and select Select and Report > Sales Campaign Listing from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected sales campaigns:
  1. In the HD view, select the campaigns to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click .
- To report on a particular sales campaign from the Sales Campaign window:
  1. In the HD view, locate and double-click the sales campaign. The Sales Campaign window opens with the campaign loaded.
  2. Click .
Select the Options tab.
To include a section at the end of the report with the report settings used to produce the report, leave the Include Report Options checkbox marked. To produce the report without this information, clear the checkbox.
Mark the checkbox(es) for the additional information to include:
- Timestamps
- Memos
- Custom Fields (only visible if custom fields are set up)
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extension is available for the report:

Sales campaigns

×

Sales Detail Analysis

Purpose

The Sales Detail Analysis report lets you analyze detail lines in the Sales Detail folder. The report allows up to four levels of totals and flexible sorting and subtotaling.

Content

For each detail line included, the report shows:

sale number
closing date
product
customer code
industry
quantity sold
extended price
extended cost
profit amount
profit percent.

In addition, you can include:

canceled detail lines.

The following totals appear on the report:

grand totals for quantity, extended price, extended cost, profit, and profit percent.

Print the report

In the Navigation pane, highlight the Sales and Service > Sales > Sales Entries > Sales Detail folder.
Start the report set-up wizard.
- To report on all or a filtered set of sales detail lines:
  1. Right-click the Sales Detail folder and select Select and Report > Sales Detail Analysis from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected sales detail lines:
  1. In the HD view, select the detail lines to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click and select Sales Detail Analysis from the drop-down menu.
- To report on a particular detail line from the Sales Detail window:
  1. In the HD view, locate and double-click the detail line to report on. The Sales Detail window opens with the detail line loaded.
  2. Click and select Sales Detail Analysis from the drop-down menu.
Select the Options tab.
Enter the Report Title you want to appear at the top of the printed report. The default title is "Sales Detail Analysis".
In the Closing Begin and Closing End fields, enter the range of sales closing dates for which to include sales detail lines in the analysis.
Mark the checkbox(es) for the additional information to include:
- Details. If you clear this checkbox, the report shows grand totals only.
- Canceled
- Report Options. To include a section at the end of the report with the report settings used to produce the report, leave the checkbox marked. To produce the report without this information, clear the checkbox.
Select the Sorting tab.
In the Available Sort Options list box, highlight the field(s) to sort the report by, then click to move your selections to the Assigned Sort Options list box.
If you selected multiple sort fields, use and to arrange the sort fields in the order you want them applied.
If you want the report to start a new page for each change in one of the sorting options you specified, select the sorting option to break on from the Page Break Level drop-down list. If yo do not want to insert page breaks, accept "(none)".
If you want the report to subtotal based on one of the sorting options you specified, select the sorting option to subtotal on from the Subtotal Level drop-down list. If you do not want to show subtotals, accept "(none)".
Select the Output tab.
In the Design field, look up and select the report design to use.
There is one built-in report design for sales analysis:
- Sales Detail Analysis (built-in)

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extensions are available for the report:

Sales
Sales detail

×

Sales Listing

Purpose

The Sales Listing provides a list of the sales entries recorded in the Sales and Service package.

Content

For each sales entry included on the report, the listing shows:

customer code
sales entry number
description
sales campaign
sales stage
sales type
sale closing date
customer contact
person with ownership of the sale.

In addition, you can include one or more of the following:

detail
timestamps
memos
custom fields.

If you include detail on the report, the following additional information shows for each product:

product name
description
quantity
unit price
extended price
unit cost
extended cost.

The following total prints on the report:

record count.

Print the report

In the Navigation pane, highlight the Sales and Service > Sales > Sales Entries folder.
Start the report set-up wizard.
- To report on all or a filtered list of sales entries:
- To report on specifically selected sales entries:
  1. In the HD view, select the sales entries to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click .
- To report on a particular sales entry from the Sales Entry window:
  1. In the HD view, locate and double-click the sales entry to report on. The Sales Entry window opens with the sales entry loaded.
  2. Click .
Select the Options tab.
Mark the checkbox(es) for the additional information to include:
- Detail
- Report Options. To include a section at the end of the report with the report settings used to produce the report, leave the checkbox marked. To produce the report without this information, clear the checkbox.
- Timestamps
- Memos
- Custom Fields (only visible if custom fields are set up)
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extensions are available for the report:

Sales
Sales detail

×

Sales Stages Listing

Purpose

The Sales Stages Listing provides a list of the sales stages defined in the Sales and Service package.

Content

For each sales stage included on the report, the listing shows:

sales stage name
description
require closing date indicator.

In addition, you can include one or more of the following:

timestamps
memos
custom fields.

The following total prints on the report:

record count.

Print the report

In the Navigation pane, highlight the Sales and Service > Setup > Sales Stages folder.
Start the report set-up wizard.
- To report on all or a filtered list of sales stages:
- To report on specifically selected sales stages:
  1. In the HD view, select the sales stages to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click .
- To report on a particular sales stage from the Sales Stage window:
  1. In the HD view, locate and double-click the sales stage to report on. The Sales Stage window opens with the sales stage loaded.
  2. Click .
Select the Options tab.
To include a section at the end of the report with the report settings used to produce the report, leave the Include Report Options checkbox marked. To produce the report without this information, clear the checkbox.
Mark the checkbox(es) for the additional information to include:
- Timestamps
- Memos
- Custom Fields (only visible if custom fields are set up)
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extension is available for the report:

Sales stages

×

Sales Types Listing

Purpose

The Sales Types Listing provides a list of the sales types defined in the Sales and Service package.

Content

For each sales type included on the report, the listing shows:

sales type name
description.

In addition, you can include one or more of the following:

timestamps
memos
custom fields.

The following total prints on the report:

record count.

Print the report

In the Navigation pane, highlight the Sales and Service > Setup > Sales Types folder.
Start the report set-up wizard.
- To report on all or a filtered list of sales types:
- To report on specifically selected sales types:
  1. In the HD view, select the sales types to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click .
- To report on a particular sales type from the Sales Type window:
  1. In the HD view, locate and double-click the sales type to report on. The Sales Type window opens with the sales type loaded.
  2. Click .
Select the Options tab.
To include a section at the end of the report with the report settings used to produce the report, leave the Include Report Options checkbox marked. To produce the report without this information, clear the checkbox.
Mark the checkbox(es) for the additional information to include:
- Timestamps
- Memos
- Custom Fields (only visible if custom fields are set up)
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extension is available for the report:

Sales types

×

Service Categories Listing

Purpose

The Service Categories Listing provides a list of the service categories defined in the Sales and Service package.

Content

For each service category included on the report, the listing shows:

service category name
description
parent service category
task type
note type.

In addition, you can include one or more of the following:

timestamps
memos
custom fields.

The following total prints on the report:

record count.

Print the report

In the Navigation pane, highlight the Sales and Service > Setup > Service Categories folder.
Start the report set-up wizard.
- To report on all or a filtered list of service categories:
- To report on specifically selected service categories:
  1. In the HD view, select the service categories to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click .
- To report on a particular service category from the Service Category window:
  1. In the HD view, locate and double-click the service category to report on. The Service Category window opens with the service category loaded.
  2. Click .
Select the Options tab.
To include a section at the end of the report with the report settings used to produce the report, leave the Include Report Options checkbox marked. To produce the report without this information, clear the checkbox.
Mark the checkbox(es) for the additional information to include:
- Timestamps
- Memos
- Custom Fields (only visible if custom fields are set up)
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extensions are available for the report:

Service categories
Task types
Note types

×

Service Contracts Listing

Purpose

The Service Contracts Listing provides a list of the contracts defined in the Sales and Service package.

Content

For each service contract included on the report, the listing shows:

customer name and code
contract number
description
active date
expiration date
contract location
contact
sales entry which resulted in the contract
owner.

In addition, you can include one or more of the following:

products
timestamps
memos
custom fields.

The following total appears on the report:

record count.

Print the report

In the Navigation pane, highlight the Sales and Service > Service > Contracts folder.
Start the report set-up wizard.
- To report on all or a filtered subset of service contracts:
  1. Right-click the Contracts folder and select Select and Report > Service Contracts Listing from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected service contracts:
- To report on a particular service contract from the Service Contract window:
  1. In the HD view, locate and double-click the service contract to report on. The Service Contract window opens with the contract loaded.
  2. Click .
Select the Options tab.
Mark the checkbox(es) for the additional information to include:
- Products
- Report Options. To include a section at the end of the report with the report settings used to produce the report, leave the checkbox marked. To produce the report without this information, clear the checkbox.
- Timestamps
- Memos
- Custom Fields (only visible if custom fields are set up)
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extension is available for the report:

Contracts

×

Task Time Report

Purpose

The Task Time Report shows time logged to tasks over a specified date range.

Content

For each customer represented on the report, the report shows:

customer code
customer name
tasks for the customer
personnel who logged time to the task
summary information for the customer: number of personnel logging time to tasks, number of tasks, total time logged, total billable time logged.

For each person who logged time to a task, the report shows:

name
total time logged
billable time logged.

In addition, you can include one or both of the following:

time detail
tasks with no time.

The following totals print on the report:

totals by customer
grand totals.

Print the report

The Task Time Report requires "Report" access to Tasks and Time Log Detail. Time Log Detail security views will be applied.

In the Navigation pane, highlight the Sales and Service > Service > Tasks folder.
Start the report set-up wizard.
- To report on all or a filtered list of tasks:
  1. Right-click the Tasks folder and select Select and Report > Task Time Report from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected tasks:
  1. In the HD view, select the tasks to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click and select Task Time Report from the drop-down menu.
- To report on a particular task from the Task window:
  1. In the HD view, locate and double-click the task to report on. The Task window opens with the task loaded.
  2. Click and select Task Time Report from the drop-down menu.
Select the Options tab.
In the Date Range fields, enter the range of dates for which to include time log detail on the report.
Mark the checkbox(es) for the additional information to include:
- Time Detail
- Tasks with no Time
- Report Options. To include a section at the end of the report with the report settings used to produce the report, leave the checkbox marked. To produce the report without this information, clear the checkbox.
Select the Time Log Detail tab.
Define any filters you want to apply to the time log detail data.
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extensions are available for the report:

Tasks
Personnel
Customers

×

Task Types Listing

Purpose

The Task Types Listing provides a list of the task types defined in the Sales and Service package.

Content

For each task type included on the report, the listing shows:

task type name
description
product needed
time code
estimated time.

In addition, you can include one or more of the following:

timestamps
memos
custom fields.

The following total prints on the report:

record count.

Print the report

In the Navigation pane, highlight the Sales and Service > Setup > Task Types folder.
Start the report set-up wizard.
- To report on all or a filtered list of task types:
- To report on specifically selected task types:
  1. In the HD view, select the task types to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click .
- To report on a particular task type from the Task Type window:
  1. In the HD view, locate and double-click the task type to report on. The Task Type window opens with the task type loaded.
  2. Click .
Select the Options tab.
To include a section at the end of the report with the report settings used to produce the report, leave the Include Report Options checkbox marked. To produce the report without this information, clear the checkbox.
Mark the checkbox(es) for the additional information to include:
- Timestamps
- Memos
- Custom Fields (only visible if custom fields are set up)
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extensions are available for the report:

Task types
Personnel

×

Tasks Calendar

Purpose

The Tasks Calendar provides a calendar view of tasks and their current status for a specified range of date.

Content

For each monthly calendar included on the report, the calendar shows:

month and year of the calendar
tasks by day for each day of the month.

For each task on the calendar, the calendar shows:

status time (if applicable)
task number
task status.

In addition, you can optionally include the following:

task descriptions.

Print the report

In the Navigation pane, highlight the Sales and Service > Service > Tasks folder.
Start the report set-up wizard.
- To report on all or a filtered list of tasks:
  1. Right-click the Tasks folder and select Select and Report > Tasks Calendar from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected tasks:
  1. In the HD view, select the tasks to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click and select Tasks Calendar from the drop-down menu.
- To report on a particular task from the Task window:
  1. In the HD view, locate and double-click the task to report on. The Task window opens with the task loaded.
  2. Click and select Tasks Calendar from the drop-down menu.
Select the Options tab.
In the Date Range fields, enter the range of dates for which to create calendars.
If you want to include task descriptions on the calendar, mark the Include Descriptions checkbox.
To include a section at the end of the report with the report settings used to produce the report, leave the Include Report Options checkbox marked. To produce the report without this information, clear the checkbox.
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extension is available for the report:

Tasks

×

Tasks Listing

Purpose

The Task Listing provides a list of the tasks defined in the Sales and Service package.

Content

For each task included on the report, the listing shows:

customer code and name
task alias
task description
task type
project
scheduler
lead
location
contact
priority
task status
date scheduled
date due by
"wait until" date
completed date.

In addition, you can include one or more of the following:

location details
personnel
resources
project information
timestamps
memos
custom fields.

The following total prints on the report:

record count.

Print the report

In the Navigation pane, highlight the Sales and Service > Service > Tasks folder.
Start the report set-up wizard.
- To report on all or a filtered list of tasks:
  1. Right-click the Tasks folder and select Select and Report > Tasks Listing from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected tasks:
  1. In the HD view, select the tasks to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click and select Tasks Listing from the drop-down menu.
- To report on a particular task from the Task window:
  1. In the HD view, locate and double-click the task to report on. The Task window opens with the task loaded.
  2. Click and select Tasks Listing from the drop-down menu.
Select the Options tab.
Mark the checkbox(es) for the additional information to include:
- Location Details
- Personnel
- Resources
- Project Information
- Report Options. To include a section at the end of the report with the report settings used to produce the report, leave the checkbox marked. To produce the report without this information, clear the checkbox.
- Timestamps
- Memos
- Custom Fields (only visible if custom fields are set up)
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extensions are available for the report:

Tasks
Customers

×

Time Codes Listing

Purpose

The Time Codes Listing provides a list of the time codes defined in the Sales and Service package.

Content

For each time code included on the report, the listing shows:

time code name
description
time code type.

In addition, you can include one or more of the following:

timestamps
memos
custom fields.

The following total prints on the report:

record count.

Print the report

In the Navigation pane, highlight the Sales and Service > Setup > Time Codes folder.
Start the report set-up wizard.
- To report on all or a filtered list of time codes:
- To report on specifically selected time codes:
  1. In the HD view, select the time codes to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click .
- To report on a particular time code from the Time Code window:
  1. In the HD view, locate and double-click the time code to report on. The Time Code window opens with the time code loaded.
  2. Click .
Select the Options tab.
To include a section at the end of the report with the report settings used to produce the report, leave the Include Report Options checkbox marked. To produce the report without this information, clear the checkbox.
Mark the checkbox(es) for the additional information to include:
- Timestamps
- Memos
- Custom Fields (only visible if custom fields are set up)
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extension is available for the report:

Time codes

×

Time Extracts Listing

Purpose

The Time Extracts Listing shows the selected time extracts in your system.

Content

For each time extract on the report, the listing shows:

extract type (Billing, Payroll)
label
locked indicator
description.

In addition, you can include one or more of the following:

totals: total time logged, total billable time logged
time logs and, optionally, time log detail: time logs by personnel and, if detail included: start time, end time, task time, task code, time code, customer code, location, and description of time log detail records
timestamps
memos
custom fields.

The following total prints on the report:

record count.

Print the report

In the Navigation pane, highlight the Sales and Service > Service > Time Logs > Time Extracts folder.
Start the report wizard.
- To report on all or a filtered list of time extracts:
  1. Right-click the Time Extracts folder and select Select and Report > Time Extract Listing
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected time extracts:
  1. In the HD view, select the time extracts to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click .
- To report on a particular time extract from the Time Extract window:
  1. In the HD view, locate and double-click the time extract to report on. The Time Extract window opens with the time extract record loaded.
  2. Click .
Select the Options tab.
Mark the checkbox(es) for the additional information to include:
- Totals
- Time Logs - If you mark the Include Totals checkbox, the following checkbox is enabled:
  - Time Log Detail
- Report Options. To include a section at the end of the report with the report settings used to produce the report, leave the checkbox marked. To produce the report without this information, clear the checkbox.
- Timestamps
- Memos
- Custom Fields (only visible if custom fields are set up)
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extensions are available for the report:

Time extracts
Personnel

×

Time Log Detail Listing

Purpose

The Time Log Detail Listing shows time log detail for personnel broken up by person and by day.

Content

For each person on the report, the listing shows:

personnel name
time log date
locked indicator
problems indicator
time log detail.

For each time log detail line on the report, the listing shows:

start time
end time
task time
task
time code
customer code
location code
description.

In addition, you can include one or more of the following:

totals: total time by person, total billable time by person, total time by person by day, total billable time by person by day
timestamps
memos
custom fields.

The following total prints on the report:

record count.

Print the report

In the Navigation pane, highlight the Sales and Service > Service > Time Logs > Time Log Detail folder.
Start the report set-up wizard.
- To report on all or a filtered list of time log detail records:
  1. Right-click the Time Log Detail folder and select Select and Report > Time Log Detail Listing from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected time log detail records:
  1. In the HD view, select the time log detail records to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click .
- To report on a particular time log detail record from the Time Log Detail window:
  1. In the HD view, locate and double-click the time log detail record to report on. The Time Log Detail window opens with the time log detail record loaded.
  2. Click .
Select the Options tab.
Mark the checkbox(es) for the additional information to include:
- Totals
- Report Options. To include a section at the end of the report with the report settings used to produce the report, leave the checkbox marked. To produce the report without this information, clear the checkbox.
- Timestamps
- Memos
- Custom Fields (only visible if custom fields are set up)
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extensions are available for the report:

Time logs
Time log detail
Personnel

×

Time Logs Listing

Purpose

The Time Logs Listing shows selected time log dates by person, indicates whether a time log is locked, and whether there are any problems with a time log.

Content

For each time log included on the report, the listing shows:

name of the person the time log belongs to
date of the time log
locked indicator
problem indicator.

In addition, you can include one or more of the following:

totals
details
timestamps
memos
custom fields.

The following total prints on the report:

record count.

Print the report

In the Navigation pane, highlight the Sales and Service > Service > Time Logs folder.
Start the report set-up wizard.
- To report on all or a filtered list of time logs:
  1. Right-click the Time Logs folder and select Select and Report > Time Logs Listing from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected time logs:
  1. In the HD view, select the time logs to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click .
- To report on a particular time log from the Time Log window:
  1. In the HD view, locate and double-click the task to report on. The Time Log window opens with the time log loaded.
  2. Click .
Select the Options tab.
Mark the checkbox(es) for the additional information to include:
- Totals
- Detail
- Report Options. To include a section at the end of the report with the report settings used to produce the report, leave the checkbox marked. To produce the report without this information, clear the checkbox.
- Timestamps
- Memos
- Custom Fields (only visible if custom fields are set up)
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extensions are available for the report:

Time logs
Time log detail
Personnel

×

From

The email account from which to send the email. Valid options are:

Windows user default account. Sends email using the user's Windows default email account. For most users, this is the account configured in Outlook or another email client application.
Server personal. Sends email using the email configuration for the system or company server and the email address on the current user's authorized user record. The authorized user record must have a confirmed email address.
Server generic. Sends email using the email configuration and "from" address for the system or company server. This option requires "Send generic" access to the Server Email resource.

To

The email address(es) to which to send the email. Separate email addresses with semi-colons.

CC

The email addresses to copy on the email. Separate email addresses with semi-colons.

BCC

The email addresses to blind copy on the email. Separate email addresses with semi-colons.

Subject

The subject line.

Text box

The body of the email.