Receipt detail

The invoice customer. For miscellaneous and unapplied payments, you can change the customer until the receipt is merged. Since a single customer can pay invoices for multiple customers, the invoice customer does not necessarily have to match the receipt customer. The customer you select must use the receipt customer as its payment customer.

The invoice type assigned to the invoice. You cannot change the invoice type on payment detail lines. The invoice type can be changed on miscellaneous payments and unapplied payments until the receipt is merged.

The invoice location. For regular payment detail lines, you can change the location on the invoice record. For miscellaneous and unapplied detail lines, you can change the location even after the receipt is merged.

This field displays the payment terms assigned to the invoice. Payment terms do not apply to miscellaneous or unapplied detail lines.

The finance method assigned to the invoice. You can change the finance method on miscellaneous and unapplied detail lines. Set the field to zero to exclude the invoice from finance charges. To include unapplied credits in the basis for finance charge assessment, the unapplied credits must reference a finance method that is flagged to "Include Credits".

The salesperson primarily responsible for the invoice. You can change the salesperson on miscellaneous and unapplied detail lines even after the receipt is merged.

These fields are visible if you have the Summary Invoice interface enabled. The first field shows the batch name and entry number of the summary invoice to which the invoice is assigned. The adjacent field shows the invoice number of the summary invoice.

The attribute item that applies to the invoice paid by the receipt detail line. You can change attribute items for miscellaneous and unapplied detail lines even after the receipt is merged. However, changes to account numbers derived from attributes only occur if the account number has not been manually overridden and if the GL entry has not been merged.

The sales tax entity for the location where the sale originated.

The origin tax entity on an unapplied payment detail line can be changed on the receipt detail record until the receipt is merged; on a miscellaneous detail line until the GL entry is merged. You can change the origin tax entity to produce accurate reporting; however, the sales tax amount on a merged invoice will not change since it represents the amount actually billed to the customer. For regular payment lines, you must change the tax entity on the invoice record.

The sales tax entity for the location of the purchaser or the location where the purchase is actually used.

The destination tax entity on an unapplied payment detail line can be changed on the receipt detail record until the receipt is merged; on a miscellaneous detail line until the GL entry is merged. You can change the destination tax entity to produce accurate reporting; however, the sales tax amount on a merged invoice does not change since it represents the amount actually billed to the customer. For regular payment lines, you must change the tax entity on the invoice record.

The selection in this field indicates whether the rules of the "Origin" tax entity or the "Destination" tax entity are used to calculate sales tax for the invoice.

The tax entity source can be changed at any time to produce accurate reporting; however, the sales tax amount on a merged invoice does not change since it represents the amount actually billed to the customer. For regular payment lines, you must change the tax entity source on the invoice record.

The tax entity that determines the sales tax rate and reporting requirements for the invoice. The tax entity source determines whether this field is set to the origin tax entity or the destination tax entity.

The customer tax category assigned on the invoice. The customer tax category determines whether a customer's purchases are taxable or nontaxable. If no customer tax category is specified, the customer is deemed taxable.

The customer tax category can be changed at any time to produce accurate reporting; however, the sales tax amount on a merged invoice does not change since it represents the amount actually billed to the customer. For regular payment lines, you must change the customer tax category on the invoice record.

The receivables account that is credited with the total invoice amount. For miscellaneous receipt lines, the receivables account is also debited with the same amount by the invoice that is created when the receipt is merged.

If the account number is not fully qualified or if the account does not exist, the background of this field is shaded yellow. If the account number has been overridden by a different valid account number, the account number displays in purple. To revert to the default account number, clear this field and press Tab.

You can change the receivables account on a miscellaneous or unapplied detail line until the receipt is merged.

The posting date for the invoice GL entry. For miscellaneous detail lines, the date is set to the GL receipt date so that it has a net-zero effect on the receivables account. Although the invoices created for unapplied payments have a zero amount and do not actually post to the general ledger, their GL date is set to the GL receipt date because the invoice merge requires a GL date.

You can change the GL date on a miscellaneous detail line until the GL entry is merged.

The name of the GL batch for processing the invoice GL entry. You can change the GL batch on miscellaneous and unapplied detail lines until the receipt's GL entry is merged.

You can change the batch name on a miscellaneous detail line until the GL entry is merged.

The GL batch name and entry number of the GL entry that contains the invoice's posting detail. This field is not visible until the receipt is merged.

The ARCode assigned to the receipt detail line to categorize the associated invoice detail line for reporting, and to provide information for deriving GL account numbers and for performing sales tax calculations. You can change the ARCode until the receipt is merged.

The item tax category that applies to the item on the detail line. The item tax category is used to help determine whether or not an item is taxable.

The item tax category can be changed at any time in order to produce accurate reporting. However, changing the item tax category on a merged invoice does not change the sales tax amount since that amount represents what was actually billed to the customer.

The sales account that is credited with the detail line's invoice amount. The sales account can be changed until the GL entry is merged.

If the account number is not fully qualified or if the account does not exist, the background of this field is shaded yellow. If the account number has been overridden by a different valid account number, the account number displays in purple. To revert to the default account number, clear this field and press Tab.

The cost account that is debited with the detail line's invoice cost. The cost account can be changed until the GL entry is merged.

If the account number is not fully qualified or if the account does not exist, the background of this field is shaded yellow. If the account number has been overridden by a different valid account number, the account number displays in purple. To revert to the default account number, clear this field and press Tab.

The inventory account that is credited with the detail line's invoice cost. The inventory account can be changed until the GL entry is merged.

If the account number is not fully qualified or if the account does not exist, the background of this field is shaded yellow. If the account number has been overridden by a different valid account number, the account number displays in purple. To revert to the default account number, clear this field and press Tab.

Click this button to open the Sales Tax Rates popup. For each tax entity on the invoice associated with the receipt detail line, the table in the popup shows the tax rate, the taxable basis, and the calculated tax. The table also shows the aggregate rate and total calculated tax for all tax entities on the invoice.

The tax entity associated with the detail line.

The amount of sales tax due to the corresponding entity. The amount comes from the sales tax amount on the invoice detail line.

If the amount calculated for a tax entity is different than the amount collected, enter the actual amount collected for the entity. Overridden amounts display in purple. The total of all sales tax detail lines must equal the total sales tax amount.

The tax liability account for the sales tax. Accounts are only visible for users with "Accounts" access to receipts and receipt detail. The default account is derived from the account masks on attribute items and the tax entity.

If you need to change the tax liability account, select the tax liability account to use. Overridden accounts display in purple. ActivityHD does not replace an override account with the default account. If you need to revert to the default account, blank out the field. When you leave the field, the default account loads.