Ledgers
Fixed Assets ledgers are the book, tax, and other ledgers you use to handle depreciation calculations in ActivityHD. The book and tax ledgers are built-in, but you can create as many additional ledgers as you need. Fixed Assets ledgers are tied back to the ledger segment in General Ledger.
Example
Suppose your state's rules for calculating depreciation are different from those of the IRS. You can create a separate ledger to calculate depreciation for your state income tax.
Edit a built-in ledger- In the Navigation pane, highlight the Fixed Assets > Setup > Ledgers folder.
- In the HD view, locate and double-click the ledger to edit to open it in the Ledger window.
- In the Calendar field, select the calendar to associate with the depreciation ledger.
- In the GL Batch field, enter the name of the batch file to use to process GL postings for this depreciation ledger.
- In the Asset Account field, enter the account mask or the specific account to use to derive the asset account for assets in this depreciation ledger. The asset account is used to post acquisition, added value, and disposal transactions.
- In the Expense Account field, enter the account mask or the specific account number to use to derive the depreciation expense account for assets in this depreciation ledger.
- In the Accumulated Account field, enter the account mask or the specific account number to use to derive the accumulated depreciation account for assets in this depreciation ledger.
- In the Gain/Loss Account field, enter the account mask or the specific account number to use to derive the gain/loss account for assets in this depreciation ledger.
- In the Bank Account field, enter an account mask or select the bank account to use for assets in this depreciation ledger.
- Save your changes.
- In the Navigation pane, highlight the Fixed Assets > Setup > Ledgers folder.
- Click
. The New Ledger window opens.
- Enter a unique Code for the ledger.
- Enter a Description of the ledger.
- In the Calendar field, select the calendar to associate with the depreciation ledger.
- In the GL Batch field, enter the name of the batch file to use to process GL postings for this depreciation ledger.
- In the Asset Account field, select the account mask or the specific account to use to derive the asset account for assets in this depreciation ledger. The asset account is used to post acquisition, added value, and disposal transactions.
- In the Expense Account field, enter the account mask or the specific account number to use to derive the depreciation expense account for assets in this depreciation ledger.
- In the Accumulated Account field, enter the account mask or the specific account number to use to derive the accumulated depreciation account for assets in this depreciation ledger.
- In the Gain/Loss Account field, enter the account mask or the specific account number to use to derive the gain/loss account for assets in this depreciation ledger.
- In the Bank Account field, enter the account mask or select the bank account to use for assets in this depreciation ledger.
- Save the new ledger.
Ledger Record ID
Ledger tab
Press F3 to look up the value.
If a value is already selected, you can press F4 to open the record in its native editor.
Press F2 to open the Account Expand dialog box where you can look up an account number, find an account number by its alias, build the account number by segment, or view setup and setup sources.
Press F3 to look up the account.
If an account is already selected, you can press F4 to open the record in the Account window.
Press F2 to open the Account Expand dialog box where you can look up an account number, find an account number by its alias, build the account number by segment, or view setup and setup sources.
Press F3 to look up the account.
If an account is already selected, you can press F4 to open the record in the Account window.
Press F2 to open the Account Expand dialog box where you can look up an account number, find an account number by its alias, build the account number by segment, or view setup and setup sources.
Press F3 to look up the account.
If an account is already selected, you can press F4 to open the record in the Account window.
Press F2 to open the Account Expand dialog box where you can look up an account number, find an account number by its alias, build the account number by segment, or view setup and setup sources.
Press F3 to look up the account.
If an account is already selected, you can press F4 to open the record in the Account window.
Press F2 to open the Account Expand dialog box where you can look up an account number, find an account number by its alias, build the account number by segment, or view setup and setup sources.
Press F3 to look up the account.
If an account is already selected, you can press F4 to open the record in the Account window.
Custom tab
This tab is visible if custom fields exist for the entity. At a minimum, if there are custom fields, a Fields subtab will be present. One or more additional categories of subtabs may also be visible.
Fields subtab
This tab prompts for values for any custom fields set up for entity records of this entity type. Respond to the prompts as appropriate.
References subtab
This tab is visible if other records reference the current record.
Example
Suppose a custom field exists on PRCodes that references an ARCode. On the ARCode record, on the Custom > References subtab, you can view all the PRCodes which reference that ARCode.
Exchange Folder subtab
This tab is visible only if you set up a custom field with a data type of "Exchange Folder". The label on this tab is the name assigned to the custom field.
This tab shows the contents of the specified Exchange folder.
File subtab
This tab is visible only if you set up a custom field with a data type of "File". The label on the tab is the name assigned to the custom field.
This tab renders the contents of the specified file according to its file type.
Internet Address subtab
This tab is visible only if you set up a custom field with a data type of "Internet Address". The label on this tab is the name assigned to the custom field.
This tab shows the contents of the specified web page.
Network Folder subtab
This tab is visible only if you set up a custom field with a data type of "Network Folder". The label on this tab is the name assigned to the custom field.
This tab shows the contents of the specified network folder.
Notes tab
The Notes pane shows the Notes HD view filtered to show all notes that reference the selected ledger.
Double-click a row in the pane to drill down to its record in the Note window.
Attachments tab
The Attachments tab is visible if any record for a given entity has an attachment. If the Attachments tab is not visible, this implies that no record of the entity type has an attachment on it; however, once an attachment is added to any record of the entity type, the Attachments tab will become available.
Other tab
| Ledger Code | Description |
|---|---|
| Book | Book Ledger |
| Tax | Tax Ledger |
Ledgers security
Common accesses available on ledgers
| Access | A user with this access can... |
|---|---|
| Change | Use the mass change action on ledgers. |
| Custom Fields | Create and edit custom fields for ledgers. |
| Data | Have read-only access to ledgers from anywhere in the software (e.g., field validations, filters, date expressions). |
| Delete | Delete ledgers. |
| Edit | Edit ledger records. |
| Export | Export ledger records from ActivityHD. |
| Import | Import ledger records into ActivityHD. |
| New | Create new ledger records. |
| Read | Have read-only access to ledger records. |
| Report | Run reports with ledger information. |
| Report Designs | Create and edit report designs with ledger information. This access enables the Report Designs button on the Output tab of report dialogs. |
| Shared Answers | Create and edit action profiles and report profiles related to ledgers. |
| Shared Filters | Create and edit shared filters on ledgers. |
| Visible | View the Setup > Ledgers folder in the Navigation pane. |
Report Email dialog
- Windows user default account. Sends email using the user's Windows default email account. For most users, this is the account configured in Outlook or another email client application.
- Server personal. Sends email using the email configuration for the system or company server and the email address on the current user's authorized user record. The authorized user record must have a confirmed email address.
- Server generic. Sends email using the email configuration and "from" address for the system or company server. This option requires "Send generic" access to the Server Email resource.
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