Calendars

1. In the Navigation pane, highlight the Fixed Assets > Setup > Calendar folder.
2. Click . The New Calendar window opens.

   

3. Enter a unique Code for the calendar.
4. Enter a Description of the calendar.
5. In the Detail table, do the following:
   1. In the Begin Date column, enter the begin date for the oldest asset. ActivityHD calculates the End Date for you.
   2. Select the Year End Method from the drop-down list. Your options are:
      • Calendar. This method uses periods which are based on months, quarters, or years.

      • Last. This method uses the last end-of-week day of the month to determine periods.

        Example

        If the last day of your year is Sunday, October 31st, and your weeks start on Tuesday, the last Monday would be October 25.

      • Nearest. This method uses the end-of-week day nearest the end of the month. This could be the last end-of-week day of the month or the first of the next month.

        Example

        If the last day of your year is Sunday, October 31st, and your weeks start on Tuesday, the nearest Monday would be November 1.

      • Short

      Note

      If you select "Short", the Years wizard cannot populate the table with subsequent years. If you need to make the first year a short year, choose your typical year-end method now and change the first detail line to reflect a short year end after you populate the table.

   3. From the Period Breakdown drop-down list, select how to break up periods for the year. Your options are:
      • Month. This option is valid if you selected "Calendar" in the Year End Method column.
      • Quarter. This option is valid if you selected "Calendar" in the Year End Method column.
      • Annual. This option is valid if you selected "Calendar" in the Year End Method column.
      • 4-Week. This option is valid if you selected "Last" or "Nearest" in the Year End Method column.
      • 4-4-5. This option is valid if you selected "Last" or "Nearest" in the Year End Method column.
      • 4-5-4. This option is valid if you selected "Last" or "Nearest" in the Year End Method column.
      • 5-4-4. This option is valid if you selected "Last" or "Nearest" in the Year End Method column.
6. Click . You are prompted for the number of years to add to the calendar.

   

7. In the Number of Years to Add field, enter the number of years to add to the calendar.
8. Click OK. ActivityHD prompts you to confirm that you want to add the years.

   

9. Click Yes. ActivityHD adds the years to the calendar.

   

10. When you finish, save the new calendar.

1. Open the calendar in the Calendar window.
2. Locate the row you need to change.
3. In the Year End Method column, select which year-end method to use. Your options are:
   • Calendar. If you select this option, select the length of periods to use from the Period Breakdown drop-down list. Your options are:
     • Month
     • Quarter
     • Annual
   • Last. Uses the last end-of-week day of the month. If the last day of your year is Sunday, October 31st and your weeks start on Tuesday, the last Monday would be October 25. If you select this option, select the periods to use from the Period Breakdown drop-down list. Your options are:
     • 4-week
     • 4-4-5
     • 4-5-4
     • 5-4-4
   • Nearest. Uses the end-of-week day nearest the end of the month. This could be the last end-of-week day of the month or the first of the next month. If the last day of your year is Sunday, October 31st and your weeks start on Tuesday, the nearest Monday would be November 1. If you select this option, select the periods to use from the Period Breakdown drop-down list. Your options are:
     • 4-week
     • 4-4-5
     • 4-5-4
     • 5-4-4
   • Short. The year is a short tax year.
     1. If you select this option, ActivityHD enables the End Date field. Enter the actual end date of the short tax year.
     2. From the Period Breakdown drop-down list, select the length of periods to use. Your options are:
        • Month
        • Quarter
        • Annual
        • 4-week
        • 4-4-5
        • 4-5-4
        • 5-4-4
4. Repeat these steps for other detail lines you need to modify.
5. When you finish, save your changes.

If the IRS has directed you to use the mid-quarter convention in particular years, you need to flag those years in the calendar.

1. Open the calendar in the Calendar window.
2. Locate the row for a year you need to flag.
3. Mark the Use Midquarter checkbox.
4. Repeat these steps for other years you need to flag.
5. When you finish, save your changes.

If you have erroneous detail lines, you can delete and replace them; however, all rows below the line you select are also deleted and replaced by the number of rows you request.

1. Open the calendar in the Calendar window.
2. Select the last correct row before the first erroneous row.
3. Click . You are prompted for the number of years to add to the calendar.
4. In the Number of Years to Add field, enter the number of years to add to the table starting with the row immediately below the row you selected.
5. Click OK. The rows are added to the table.
6. Save your changes.