Invoice APCodes

Security

The Invoice APCodes folder contains the invoice APCode detail lines for invoices which reference an APCode.

Note

If you show the 1099 Type column in the HD view, you may detect that the 1099 type descriptions are date-driven. This is because in 2020 the IRS introduced Form 1099-NEC which borrowed some boxes from Form 1099-MISC and caused renumbering of several boxes on Form 1099-MISC. This meant that the box numbers could not be reliably referenced in the 1099 type descriptions without varying them by date. The rules that determine which 1099 type description displays for each row in the Invoice APCodes HD view are as follows:

Outstanding invoices. Uses "Pay By" date if "Pay By" falls after "Today" and before "Due Date"; otherwise, uses "Due Date" if "Due Date" is after "Today"; otherwise, uses "Today".
Zero-balance invoices. (Zero-balance invoices are fully paid, voided, or zero invoice amount invoices.) Uses "Maximum Payment" date if the invoice has unvoided payments; otherwise, uses "Pay By" date if "Pay By" falls before "Due Date"; otherwise, uses "Due Date".

When you double-click a detail line in the HD view, the AP Invoice window opens with the Invoice tab selected and with focus in the APCode detail line you clicked.

This view can be particularly helpful in researching and preparing tax returns.

Invoice APCodes Listing

Purpose

The Invoice APCodes Listing shows APCode detail for selected invoice APCodes.

Content

When printed to include details, for each invoice APCode detail line, the report shows:

APCode
vendor
invoice date
invoice number
basis amount
percent (if applicable)
APCode amount.

The following totals appear on the report:

grand totals.

Print the report

In the Navigation pane, highlight the Accounts Payable > Invoices > Invoice APCodes folder.
Start the report set-up wizard.
- To report on all or a filtered subset of invoice APCodes:
  1. Right-click the Invoice APCodes folder and select Select and Report > Invoice APCodes Listing from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected invoice APCodes:
  1. In the HD view, select the invoice APCodes to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click .
Select the Options tab.
In the Begin Date and End Date fields, enter the range of dates for which to include invoice APCode detail on the report.
Ensure the Include Detail checkbox is marked if you want to include APCode detail on the report. If you clear the checkbox, the report shows grand totals only.
To include a section at the end of the report with the report settings used to produce the report, leave the Include Report Options checkbox marked. To produce the report without this information, clear the checkbox.
Select the Sorting tab.
In the Available Sort Options list box, highlight the field(s) to sort the report by, then click to move your selection(s) to the Assigned Sort Options list box.
If you selected multiple sort fields, use and to arrange the sort fields in the order you want them applied.
If you want the report to start a new page for each change in one of the sorting options you specified, select the sorting option to break on from the Page Break Level drop-down list. If you do not want to insert page breaks, accept "(none)".
If you want the report to subtotal based on one of the sorting options you specified, select the sorting option to subtotal on from the Subtotal Level drop-down list. If you do not want to show subtotals, accept "(none)".
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extension is available for the report:

Invoice APCodes

Common accesses available on invoice APCode detail

Access	A user with this access can...
Change	Use the mass change action on invoice APCode detail.
Data	Have read-only access to invoice APCode detail from anywhere in the software (e.g., field validations, filters, date expressions).
Delete	Delete invoice APCode detail.
Edit	Edit invoice APCode detail records.
Read	Have read-only access to invoice APCode detail records.
Report	Run reports with invoice APCode detail information.
Report Designs	Create and edit report designs with invoice APCode detail information. This access enables the Report Designs button on the Output tab of report dialogs.
Shared Answers	Create and edit action profiles and report profiles related to invoice APCode detail.
Shared Filters	Create and edit shared filters on invoice APCode detail.
Visible	View the Invoice APCodes folder in the Navigation pane.

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