The Accounts Payable tab of the Options dialog box lets users view the Post to GL setting for Accounts Payable as well as view when the options were last modified and by whom. Users with "Options (Controller)" access to the Accounts Payable resource can view and edit the default AP account mask and GL batch settings. In addition, if your site uses both the Accounts Payable and Purchasing packages, you can enable the invoice approval feature here.
Maintain Accounts Payable options
In the Navigation pane, highlight the Accounts Payable folder.
Right-click the Accounts Payable folder and select Options from the shortcut menu. The Options dialog box opens with the Accounts Payable branch selected.
To provide a default AP account mask to use whenever a new vendor is created, enter the full or partial account mask in the Default AP Account Mask field. The account mask you enter is copied as the initial default value on new vendors. Consider using this option if most of your vendors and invoices will use the same AP account.
To provide a default GL batch to use whenever a new vendor is created, enter the name in the Default GL Batch field. The batch name you enter is copied as the initial default GL batch name on new vendors. Consider using this option if most of your vendors and invoices will use the same GL batch name.
To enable the AP invoice approval feature, mark the Invoice Approval checkbox. Enabling approvals requires invoices to follow the approval rules defined by Purchasing departments.
When you finish, click OK.
Accounts Payable Options tab
Vendors
Default AP Account Mask
The AP account mask to copy as the initial default AP account mask on new vendors.
Press F2 to open the Account Expand dialog box where you can look up an account number, find an account number by its alias, build the account number by segment, or view setup and setup sources.
Press F3 to look up the account.
If an account is already selected, you can press F4 to open the record in the Account window.
Default GL Batch
The GL batch name to use as the initial default GL batch name on new vendors.
Invoices
Invoice Approval
If marked, the AP invoice approval feature is enabled. Enabling approvals requires invoices to follow the approval rules defined by Purchasing departments.
Post to GL
Allow Blank GL Batch
Indicates whether invoices and postings can have a blank GL batch during data conversion. This option is read-only.
Modified By
The user name of the last user who modified the information on this tab.
Modified Date
The date and time of the last modification to the information on this tab.
